Kitchen Equipment
| Location: | Texas |
|---|---|
| Posted: | Feb 24, 2026 |
| Due: | Mar 17, 2026 |
| Agency: | Southwest Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2526-104 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 2526-104 (Kitchen Equipment) |
| Issue Date & Time | 2/24/2026 12:00:01 PM (CT) |
| Close Date & Time | 3/17/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 3/10/2026 02:00:00 PM (CT) |
| Notes |
Southwest Independent School District is accepting bid responses for the following equipment, products, and/or services:
Kitchen Equipment
in accordance with the instructions, terms and conditions, and requirements/specifications contained in this Solicitation. Note the specific requirements represented by 'Attachments' and 'Attributes'.
Southwest ISD strongly requests all bids be submitted electronically.
Electronic bidding will eliminate errors, eliminate unnecessary work, and is more friendly to the environment. Your cooperation is appreciated.
|
| Name | |
| Address |
11914 Dragon Lane
Building 400 San Antonio, TX 78252 USA |
| Phone | (210) 622-4746 |
| Fax | (210) 622-0564 |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 8943232 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| SWISD_Vendor_Application_W-9.pdf (please login to view this document) | W-9 | 258 KB | 334275 | 2273245 |
| CIQ.pdf (please login to view this document) | Conflict of Interest Questionnaire | 564 KB | 334275 | 3890453 |
| OUT_OF_STATE_CERTIFYING_STATEMENT.pdf (please login to view this document) | Out of State Certifying Statement | 9 KB | 334275 | 2273250 |
| HB_1295.pdf (please login to view this document) | Certificate of Interested Parties Form 1295 | 121 KB | 334275 | 4517067 |
Attachment Preview
2526-104
Kitchen Equipment
Issue Date: 2/24/2026
Questions Deadline: 3/10/2026 02:00 PM (CT)
Response Deadline: 3/17/2026 02:00 PM (CT)
Contact Information
Address: 11914 Dragon Lane
Building 400
San Antonio, TX 78252
Phone: (210) 622-4746
Fax: (210) 622-0564
Page 1 of 19 pages
Deadline: 3/17/2026 02:00 PM (CT)
2526-104
Event Information
Number:
2526-104
Title:
Kitchen Equipment
Type:
Request for Proposal
Issue Date:
2/24/2026
Question Deadline: 3/10/2026 02:00 PM (CT)
Response Deadline: 3/17/2026 02:00 PM (CT)
Notes:
Southwest Independent School District is accepting bid responses for the following
equipment, products, and/or services:
Kitchen Equipment
in accordance with the instructions, terms and conditions, and
requirements/specifications contained in this Solicitation. Note the specific
requirements represented by 'Attachments' and 'Attributes'. Southwest ISD
strongly requests all bids be submitted electronically. Electronic bidding will
eliminate errors, eliminate unnecessary work, and is more friendly to the
environment. Your cooperation is appreciated.
Ship To Information
Address: 7314 Old Pearsall Road
San Antonio, TX 78242
Phone: (210) 622-4784
Fax: (210) 623-6247
Billing Information
Address: 11914 Dragon Lane
Building 400
San Antonio, TX 78252
Phone: (210) 622-4400
Fax: (210) 622-4323
Bid Attachments
SWISD_Vendor_Application_W-9.pdf
W-9
CIQ.pdf
Conflict of Interest Questionnaire
OUT_OF_STATE_CERTIFYING_STATEMENT.pdf
Out of State Certifying Statement
HB_1295.pdf
Certificate of Interested Parties Form 1295
View Online
View Online
View Online
View Online
Bid Attributes
1 District Overview
An overview of Southwest ISD can be found at http://www.swisd.net/. This web page provides the District's profile,
demographics, schools, staffing levels, budget, vision and mission statements, strategic plan, organizational charts,
and additional information.
Understand the District's profile
(Required: Check if applicable)
Page 2 of 19 pages
Deadline: 3/17/2026 02:00 PM (CT)
2526-104
2 Project Description
Southwest Independent School District is seeking qualified vendors to provide Kitchen Equipment that will meet the
needs of the District.
This Request for Proposal (RFP) is designed to provide interested parties with sufficient basic information to submit
proposals meeting minimum requirements, but it is not intended to limit a proposal’s content or exclude any relevant
or essential information.
Vendors are are encouraged to expand upon the specifications and provide evidence of product capabilities.
I understand the specifications
(Required: Check if applicable)
3 Optional Site Visits/Virtual Meetings
Interested proposers can schedule a visit or virtual meeting with Child Nutrition personnel on February 26,
February 27, March 5 and March 6
This opportunity will show each proposer the set-up at district sites for the contract.
Please using the following link to see availability and schedule a visit:
https://calendar.app.google/DLGqGW4Vs335ZJgp7
Subject to availability
The site visit/online meetings are not mandatory to submit a proposal.
I understand the availability
(Required: Check if applicable)
4 Acceptance of and Required Attachments
The Proposer by checking this box and submitting a bid response, hereby affirms that they agree to provided the
requested documentation as 'Response Attachments'. Required documentation for bid:
W-9 (located under 'Attachments' tab)
Conflict of Interest Questionnaire ( located under 'Attachments' tab)
Out of State Certifying Statement (located under 'Attachments' tab)
Certificate of Interested Parties Form 1295 (System-generated form from Texas Ethics Commission
website) https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf or a written statement on
company letterhead indicating the company is publicly-traded and include stock ticker symbol.
Publicly-traded companies are exempt from providing Certificate of Interested Parties Form 1295
Failure to provide all requested documentation may be grounds non-acceptance of
bid. Attachments are to be uploaded under 'Response Attachments' tab.
Yes, I understand the requirements
(Required: Check if applicable)
5 Terms and Conditions
Background
Southwest Independent School District is seeking qualified vendors to provide kitchen equipment for Child Nutrition” that will meet the
needs of the District. This RFP is designed to provide interested parties with sufficient basic information to submit proposals meeting
minimum requirements, but it is not intended to limit a proposal’s content or exclude any relevant or essential information. Vendors
are at liberty and are encouraged to expand upon the specifications to evidence product capabilities.
Page 3 of 19 pages
Deadline: 3/17/2026 02:00 PM (CT)
2526-104
Contract terms
Southwest ISD may award this RFP to a single respondent, multi-supplier award, or line item award based which provides the Best
Value to the District upon evaluation of all proposals received. At the conclusion of all evaluation activities an award recommendation
will be made to the Southwest ISD Board of Trustees.
We reserve the right to change quantities, location of deliveries, and installation services of items bid on.
Bidder(s) are required to provide Southwest ISD with a menu of any optional services, such as installation and disposal of old
equipment if offered. Each service must be priced separately and independent of any other services offered or rendered.
Equivalent Clause
Whenever an article or material is defined in this solicitation by describing a proprietary product, or by using the
name of a manufacturer, brand name, or vendor, the term “or equal”, if not inserted, shall be implied (as applicable).
The specified article or material shall be understood as indicating type, function, minimum standard of design,
efficiency and quality desired and shall not be construed as excluding other manufactured products or comparable
quality, design, and efficiency (as applicable).
Governing Documents
The following instructions by the District are intended to afford Proposer(s) an equal opportunity to participate in the
proposal process and provide a predetermined set of criteria representing the District's business and service
requirements. This proposal is governed by the Texas Education Code (TEC), other applicable State of Texas
statutes and all local. Board of Education policies.
This Solicitation shall be governed by the following documents unless an exception is otherwise taken within this
Solicitation. Documents are incorporated by reference only and are not attached as part of this Solicitation. A copy
may be obtained by contacting the Southwest ISD Purchasing Department listed on this proposal.
1) Texas Education Code 44.031 - 44.047.
2) Purchasing and Acquisition, Southwest ISD Policy CH (Legal)
3) Purchasing and Acquisition, Southwest ISD Policy CH (Local).
4) Administrator’s Reference Manual (ARM) Update, Section 17. Procurement
Proposal Validity
Proposal commitments must be valid for a minimum of sixty (60) calendar days from the due date for proposals.
Authorized Purchase
The successful Proposer will not begin services or deliver the product without a purchase order signed by an
authorized representative of Southwest ISD. Southwest ISD will neither be responsible nor make payment for any
goods delivered or services performed without a valid purchase order.
Addendum
Should an addition or correction become necessary after a Solicitation is issued, an Addendum or notice of the
availability of such an Addendum online will be emailed to all Vendors of Record with the District and will be posted
on the District’s electronic purchasing system.
Reserve the Rights
Southwest ISD expressly reserves the right to:
1) Waive minor deviations from specifications, if the District determines that the overall cost of the goods
or services will be lower and the overall function is improved or not impaired
2) Waive any minor informality or deficiency in any Solicitation procedure
3) Reject any or all Solicitation Responses
4) Cancel the Solicitation
5) Reissue a Solicitation
6) Extend the Solicitation opening time and date, the Contract Award date, or both
7) Specify approximate quantities
8) Increase or decrease the quantity specified in the Solicitation
Page 4 of 19 pages
Deadline: 3/17/2026 02:00 PM (CT)
2526-104
9) Consider and accept alternate Solicitations, if specified in the Solicitation, when it is considered in the
best interest of the District
10) Procure any goods or services by other means
Questions/Pre-award Inquiries
All requests for clarification, interpretations, and/or questions for this solicitation shall be through this electronic
solicitation. This ability can be found under the ”Question” tab. All requests must be submitted prior to the date
indicated by the ”Question Cutoff Date”. Only fully completed requests for valid and current solicitation will receive a
response; late or delinquent requests will not be entertained or answered.
Each question, clarification or interpretation request must include all pertinent information required to receive a
response. Failure to provide all information may delay a response from the District. The District reserves the right to
inform the requester that the response to their request will be submitted through an addendum to all interested
vendors and not be addressed directly through their request.
The Proposer is discouraged from contacting the District’s Purchasing and Child Nutrition Departments
directly unless necessary.
NOTE: Contact with other employees of the District outside the Southwest ISD Purchasing Office is prohibited
during the solicitation process unless directed by the Director of Purchasing or Director of Child Nutrition. Proposers
that fail to adhere to this requirement risk having their response disqualified.
Cancelation
Any contract resulting from this RFP is contingent upon the continued appropriation of funds. If funding for any
payments under this agreement is not appropriated, Southwest ISD shall notify the vendor in writing and contract
will terminate.
If at any time awarded services are not in accordance with the agreed instructions, conditions, and
specifications set forth by this agreement, such act(s) will constitute grounds for the cancelation of the
agreement. Any part of the contract may be canceled for cause under any one of the following
circumstances:
1. The vendor fails to make delivery of services as specified in this contract, or
2. The vendor fails to perform any of the provisions of this contract.
Upon discovery of a non-performance issue, Southwest ISD will give the Proposer a written notice and allow a
period of thirty days (30) for the Proposer to satisfactorily remedy the problem. Failure to provide a satisfactory
remedy within the thirty (30) days will automatically be cause for commencement of the thirty (30) day cancelation
notice. However, the Southwest ISD Board of Trustees reserves the right to cancel this agreement with
or without cause at no pecuniary risk or penalty upon thirty (30) day written notice of intent to cancel
District Policies
In entering into this contract, Contractor agrees to abide by all District policies and regulations. Accordingly,
Contractor agrees to provide such other information and execute other documents as may be required by District
policies or regulations.
Invoices
Page 5 of 19 pages
Deadline: 3/17/2026 02:00 PM (CT)
2526-104
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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