J072--Sources Sought - Cart Washer Maintenance Services for the Minneapolis VA Medical Center

Active

Contract Opportunity

The Minneapolis VA Medical Center is conducting market research in accordance with FAR 17.207 Exercise of Options for Cart Washer Maintenance Services as described in the Statement of Work below.

This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the services listed in the Statement of Work below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs.

Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice.

The North American Industry Classification System (NAICS) code for this requirement is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with an SBA Small Business Size Standard of $12.5 Million.

If you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information with a description of proof of capability and answers to all questions to: Alisha.Milander@va.gov on or before Monday, October 27, 2025 at 12:00 PM Central Time.

Please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or not respond to select individual questions, will result in your response being determined as non-responsive.

1.Â
Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC.
2.Â
State whether the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).
3.Â
State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks.
4.
Provide letter authorizing your company to service Getinge Cart Washer equipment for maintenance and repair services.
5.
Provide estimated lead time to deliver a fully functioning solution as described in the Statement of Work below.
6.
Complete the ITEM INFORMATION directly below this section for market research pricing for the services described in the Statement of Work.

ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
JB
$___________
$___________

Cart Washer Maintenance and Service: Getinge 9128 Clean/Disnf,9100 HC Serial USR0747001
Contract Period: Base
POP Begin: 12-01-2025
POP End: 11-30-2026
PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances
0002

1.00
JB
$___________
$___________

Cart Wash Maintenance and Service: Getinge 9128 Clean/Disnf,9100 HC Serial USR0651001
Contract Period: Base
POP Begin: 12-01-2025
POP End: 11-30-2026
PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances
0003

1.00
JB
$___________
$___________

Cart Wash Maintenance and Service: Getinge 9128 Clean/Disnf,9100 HC Serial USR0651002
Contract Period: Base
POP Begin: 12-01-2025
POP End: 11-30-2026
PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances
0004

1.00
JB
$___________
$___________

Cart Wash Maintenance and Service: Getinge WASHER DISINFECTOR 9122EW Serial WAA103355
Contract Period: Base
POP Begin: 12-01-2025
POP End: 11-30-2026
PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances


*If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.*Â

*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.*Â
DISCLAIMER

This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought.

The deadline for this information is 12:00 PM Central Time on Monday, October 27, 2025.

PRELIMINARY STATEMENT OF WORK

Minneapolis Veteran Affairs Health Care System

Getinge Cart Washer Services

Introduction:

There are currently four Getinge Cart Washing Units at the Minneapolis Veteran Affairs Health Care System (MVHACS). Two units are located in the SPS Department, one unit in Food/Nutrition, and one unit in Research (Bldg 49).

These units are vital for daily operations at the MVAHCS and require periodic
service to keep them operational.

Objectives:

Provide a base plus four option year contract to service Getinge Cart Washers located
at the MVAHCS Facility in Minneapolis, Minnesota.

Equipment to be serviced:

Cart Washer, Model 9100 HC Serial Number#USR0747001
Cart Washer, Model 9100 HC Serial Number#USR0651001
Cart Washer, Model 9100 HC Serial Number#USR0650002
Cart Washer, Model 9122EW Serial Number#WAA103355

Statement of Work:

Service equipment according to this Statement of Work.

Submit invoices quarterly in arrears throughout the term of the contract.

The Vendor shall furnish all labor, material, chemicals and parts as required according
to manufacturer s guidelines, to maintain equipment in fully operational condition. The
Vendor shall provide all labor for equipment inspection, adjustment, lubrication,
installation of replacement parts and testing during scheduled preventive maintenance
(PM) inspections. The Vendor shall respond to requests for breakdown repairs within
four (4) hours of phone or internet service requests. It shall be the responsibility of the
vendor to keep the VA informed of scheduling times for repairs. If any repair cannot be
completed within 48 hours of initial diagnosis, the vendor shall gain approval for
additional time delays from Facilities Engineering, before the 48 hours has expired.

The Vendor shall use testing equipment that is calibrated and adheres to the standards
and criteria set forth by the National Institute of Standards and Technology (NIST), as
recommended by the ISO-9001 requirements. As proof of current calibration, the
Contractor shall provide a Traceable Calibration Certificate to the VAHCS, presented
upon initial contract issuance and each time certificates are updated. Each Service
Technician must be trained and qualified to repair the equipment they are dispatched
to diagnose, repair and/or perform maintenances services upon. In order to provide
proof that their qualifications meet industry and manufacturers standards, The Vendor
shall provide a certificate of training for each Technician that may be dispatched to
the VAHCS. All parts replaced must be OEM parts or equivalent.

A service report shall be supplied to the Chief of the SPS Department, and to the
maintenance department of the VAHCS Engineering Department, each time
replacement parts are issued and/or service is performed. A scheduled timeline of
preventive service and/or supplies being delivered is required at the start of each
contract year.

Working hours:

Anticipated hours of work will be Monday through Friday from 8:00 am 5:00 pm.
Additional hours must be coordinated through the COR. Work will not be performed
on weekends or federal holidays.

Observed Federal Holidays:

New Year s Day
Martin Luther King Birthday
Washington s Birthday
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veteran s Day
Thanksgiving Day
Christmas Day

Safety:

Contractor is responsible for maintaining a safe working environment for their
employees as well as the MVAHACS Staff. Work areas will be kept cleaned
throughout the day and all trash and demolished materials properly disposed of
daily.

Appropriate Personnel Protective Equipment will be worn while performing work
on the VA Campus.

Security:

Contract personnel need to obtain a vendor s badge form VA Security located at
the outpatient entrance security desk. A valid government issued form of
identification will be required to receive a badge. A charge of $25 will be
assessed for any badges that are not returned at the completion of the project.

Contractor s Technicians are required to check in with the COR upon arrival at
facility to obtain access and any additional instructions, task explanations and
project location information. Daily performance log sheets are required to be
submitted to the CO and COR daily.

Attachments/Links