27-13 RFP Reverse Osmosis Plant Elements (Membranes)

Fort Pierce Utilities Authority (FPUA)
REQUEST FOR PROPOSALS
and
PROPOSER ACKNOWLEDGMENT
Contact: Nancy Palka
RETURN TO: Purchasing Program Manager
Purchasing Manager@FPUA.com
Fort Pierce Utilities Authority
(772-)466-1600x3272
DELIVER/MAIL TO: 206 South 6th Street
Fort Pierce, FL 34950
RFP No: RFP 27-13
Pre-Proposal Conference Date: RFP Title:
N/A
Reverse Osmosis Plant Elements (Membranes)
Sire-Visit(s) Deadline (see Item 13): RFP Opening Event:
Friday, October 30, 2026 @ 11:30AM EST
N/A Proposal Openings shall ONLY be conducted via a Zoom
Meeting, see instructions, go to SECTION IV - Special Terms
and Conditions and Additional Instructions to Proposers.
If you need any reasonable accommodation for any type of disability
Sealed Proposal Due Date & Time Deadline:
in order to participate in this procurement, please contact this
Friday, October 30, 2026 @ 11:00 AM EST department as soon as possible.
I hereby certify that this proposal is made without prior
Proposer Name:_________________________ understanding, agreement, or connection with any corporation,
firm, or person submitting a proposal for the same materials,
______________________________________
supplies or equipment, and is in all respects fair and without
collusion or fraud. I agree to abide by all conditions of this RFP
Mailing Address:________________________
and certify that I am authorized to sign this proposal for the
Proposer.
______________________________________
______________________________________ X _________________________________________________
Authorized Signature (Manual)
Phone Number: Typed or Printed Name:
Fax Number: Title:
E-Mail Address: If returning as a "No Proposal," please state reason:

Table of Contents
SECTION I - SPECIFICATIONS AND SCOPE OF WORK ............................................ 1
1. PURPOSE OF PROPOSAL ................................................................................................................................... 1
2. TECHNICAL SPECIFICATON(S) & DRAWING(S) .................................................................................................. 1
3. QUANTITIES ...................................................................................................................................................... 1
4. WARRANTY ....................................................................................................................................................... 1
5. DELIVERY........................................................................................................................................................... 1
6. REQUIRED SUBMISSION FORMS AND OTHER REQUIRED DOCUMENTS .......................................................... 1
SECTION II - SPECIAL TERMS AND CONDITIONS AND ADDITIONAL INSTRUCTIONS TO
PROPOSERS ........................................................................................................ 3
1. ISSUANCE OF RFP ............................................................................................................................................. 3
2. DEFINITIONS ..................................................................................................................................................... 3
3. CONTACT PROHIBITION .................................................................................................................................... 3
4. QUESTIONS AND ADDENDA ............................................................................................................................. 3
5. EXECUTION OF PROPOSAL ................................................................................................................................ 4
6. DOCUMENT SUBMISSION ................................................................................................................................. 4
7. PROPOSAL SUBMITTAL FORMAT ...................................................................................................................... 5
8. MODIFICATION AND WITHDRAWAL OF PROPOSALS ....................................................................................... 5
9. PERFORMANCE ................................................................................................................................................. 5
10. SEALED PROPOSALS DUE DATE DEADLINE ....................................................................................................... 6
11. PROPOSAL OPENING EVENT ............................................................................................................................. 6
12. LOCAL VENDOR PREFERENCE EXCLUSION ........................................................................................................ 6
13. ADMINISTRATIVE REVIEW BASED ON PASS/FAIL CRITERIA .............................................................................. 6
14. EVALUATION CRITERIA ..................................................................................................................................... 6
15. SELECTION ........................................................................................................................................................ 7
16. CONTRACT ........................................................................................................................................................ 7
17. PRICING ............................................................................................................................................................ 7
18. NOTICE OF INTENT TO AWARD ........................................................................................................................ 8
19. INQUIRIES/QUESTIONS ..................................................................................................................................... 8
SECTION III - REQUIRED LIMITS OF INSURANCE .................................................. 9
SECTION IV - GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS........ 10
1. GENERAL INFORMATION ................................................................................................................................ 10
2. ADDENDUM .................................................................................................................................................... 10
3. DELAYS ............................................................................................................................................................ 10
4. REGISTRATION WITH THE FLORIDA DEPARTMENT OF STATE ........................................................................ 10
5. NO PROPOSAL ................................................................................................................................................ 10
6. PROPOSAL OPENING ...................................................................................................................................... 10
7. TAXES .............................................................................................................................................................. 11
8. DISCOUNTS ..................................................................................................................................................... 11
9. QUANTITIES .................................................................................................................................................... 11
10. MISTAKES ........................................................................................................................................................ 11
11. AWARD ........................................................................................................................................................... 11
12. DELIVERY......................................................................................................................................................... 11
13. CONTRACTUAL AGREEMENT AND/OR PURCHASE ORDER ............................................................................. 11
14. NO ADDITIONAL TERMS AND CONDITIONS .................................................................................................... 11
15. INTERPRETATION OF REQUEST FOR PROPOSALS ........................................................................................... 12
16. INVOICING AND PAYMENT ............................................................................................................................. 12
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17. ASSIGNMENT .................................................................................................................................................. 12
18. INSURANCE ..................................................................................................................................................... 12
19. CONFLICT OF INTEREST .................................................................................................................................. 12
20. LEGAL REQUIREMENTS ................................................................................................................................... 12
21. PROPOSER'S REPRESENTATION ...................................................................................................................... 13
22. PROPOSER'S SITE INSPECTION........................................................................................................................ 13
23. BUSINESS TAX RECEIPT/OCCUPATIONAL LICENSE .......................................................................................... 13
24. W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION FORM ........................................................ 13
25. DRUG-FREE WORKPLACE (DFW) ..................................................................................................................... 13
26. MINORITY/WOMEN OWNED BUSINESS ENTERPRISE (MWBE) ...................................................................... 13
27. EEO STATEMENT ............................................................................................................................................. 13
28. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH ........................................................................... 13
29. GOVERNMENTAL RESTRICTION ...................................................................................................................... 13
30. PATENTS AND ROYALTIES ............................................................................................................................... 13
31. ADVERTISING .................................................................................................................................................. 14
32. DISQUALIFICATION OF PROPOSER ................................................................................................................. 14
33. NO ADJUSTMENTS/CHANGES/DEVIATIONS ................................................................................................... 14
34. DISPUTES ........................................................................................................................................................ 14
35. PUBLIC RECORDS ............................................................................................................................................ 14
36. TRADE SECRET AND CONFIDENTIAL MATERIAL .............................................................................................. 15
37. PROPOSAL PREPARATION COSTS ................................................................................................................... 15
38. COOPERATIVE PURCHASING........................................................................................................................... 15
39. PUBLIC ENTITY CRIMES ................................................................................................................................... 15
40. DISCRIMINATORY VENDORS & SCRUTINIZED COMPANIES LISTS ................................................................... 15
41. RESPONSIBLE VENDOR DETERMINATION ....................................................................................................... 16
42. NON-COLLUSION CERTIFICATION ................................................................................................................... 16
43. ANTI HUMAN TRAFFICKING AFFIDAVIT .......................................................................................................... 16
44. E-VERIFY REQUIRED ........................................................................................................................................ 16
SECTION VI - FORMS ......................................................................................... 17
PROPOSAL RESPONSE FORM ............................................................................................................................. 18
IRS FORM W-9 - TAXPAYER ID NUMBER AND CERTIFICATION .......................................................................... 19
PROPOSAL SUBMITTAL CHECKLIST .................................................................................................................... 20
AFFIDAVIT ...................................................................................................................................................... 21
MINORITY BUSINESS ENTERPRISE (MBE) CERTIFICATION .................................................................................. 22
EXTERIOR PACKAGE LABEL ................................................................................................................................. 23
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SECTION I - SPECIFICATIONS AND SCOPE OF WORK
1. PURPOSE OF PROPOSAL
Fort Pierce Utilities Authority (FPUA) is accepting proposals for the purchase and delivery of replacement
elements for FPUA's Reverse Osmosis (RO) Water Treatment Plant.
2. TECHNICAL SPECIFICATON(S) & DRAWING(S)
FPUA has standardized on the following elements. FPUA will not accept any substitutions.
* Dupont Filmtec XLE-440 Element - EXHIBIT A
* Dupont Filmtec NF90-400/34i Element- EXHIBIT B
Provide documentation to verify vendor understanding of product(s) requested (i.e. quote
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or product specification confirmation)
3. QUANTITIES
* Four hundred fifty (450) - Dupont Filmtec XLE-440 Element
* Two Hundred Twelve (212) - Dupont Filmtec NF90-400/34i Element
4. WARRANTY
* Vendors warranty to be equivalent to Original Equipment Manufacturer (OEM) warranty.
* Warranty shall cover defects in materials, workmanship, and performance, provided the elements
are operated and maintained strictly within official manufacturer limits and guidelines.
* Provide product warranty documentation.
5. DELIVERY
* Deliver shall be made FOB Destination.
* The delivery point shall be:
Fort Pierce Utilities Authority
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Water Treatment Plant
715 South 25th Street
Fort Pierce, FL 34947
6. REQUIRED SUBMISSION FORMS AND OTHER REQUIRED DOCUMENTS
The following document(s) must be provided (unless otherwise indicated on Proposal Submittal Checklist)
by the proposer as part of the Proposer's Submission. These documents shall be Administratively
reviewed with a PASS/FAIL (unless otherwise indicated) to determine that all criteria have been met:
A. Proposal Submittal Checklist - should be signed -see SECTION VI FORMS
The Proposal Submittal Checklist includes all documents that must be provided, with signature(s)
when specified, with the exception(s) of those labeled as "Non-Mandatory" and/or "optional"; for
Proposal Response to be fully compliant.
B. Registration with State of Florida Department of State
Proposer should supply a copy of their company's State of Florida Annual Report, go to
www.sunbiz.org, for copy, if applicable.
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* In accordance with Florida Statute 607.0505, each corporation, foreign corporation, or alien
business organization that transacts business in this state shall have and continuously maintain in
this state a registered office and a registered agent and shall file with the Department of State.
The awarded Proposer should be registered with the Florida Department of State, Division of
Corporations.
If out of state provide your company's State Annual Report.
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C. Request for Proposal and Proposer Acknowledgement - must be signed (PASS/FAIL) This is the
documents' first page (cover page), must be submitted and signed.
D. All Proposal Addendum(s) - must be signed (PASS/FAIL)
Must provide all Addendum(s), when issued. Must be signed.
E. IRS Form W-9 must be signed (PASS/FAIL) - see SECTION VI FORMS
F. Affidavit(s) of Compliance with Section 287.138 Contracting with entities of foreign countries and
787.06 Civil actions by victims of human trafficking, Florida Statutes and Non-Collusion - must be
signed and notarized (PASS/FAIL) - see SECTION VI FORMS
G. Minority Business Enterprise (MSE) Certification - must be signed, if submitting - see SECTION VI
FORMS. If applicable, confirmation of Minority-Owned Business.
H. PRODUCT VERIFICATION - documentation must be submitted see SECTION I - SPECIFICATIONS AND
SCOPE OF WORK - ITEM NO. 2.
I. PROPOSAL RESPONSE FORM - must be submitted and signed
Proposer shall provide:
* Total unit Cost of each element.
* Extended total cost(s).
* Number of days to delivery after receipt of order (ARO).
J. Warranty - documentation must be submitted - see SECTION I - SPECIFICATIONS AND SCOPE OF
WORK - ITEM NO. 4.
K. Additional Data - optional
Any additional information that the proposer considers pertinent for consideration should be
included in a separate section of the proposal.
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SECTION II - SPECIAL TERMS AND CONDITIONS AND ADDITIONAL
INSTRUCTIONS TO PROPOSERS
1. ISSUANCE OF RFP
RFP document shall be publicly advertised in the local newspaper and shall also be posted to
www.DemandStar.com and www.fpua.com.
2. DEFINITIONS
TERM DEFINITION
Bid and Proposal Interchangeable terms in reference to all offers submitted.
Bidder, Proposer, Vendor, Firm, Interchangeable terms in reference to all offers submitted.
Contractor, Manufacturer
Product(s) and Materials(s) Interchangeable terms in reference to all offers submitted.
Price/Cost/Lump Sum Interchangeable terms in reference to all offers submitted.
Contract/Agreement Interchangeable terms in reference to all offers submitted.
May Indicates something that is not mandatory but permissible.
Shall/Must/Will Indicates a mandatory requirement. Failure to meet a mandatory
requirement may result in the rejection of a proposal as non-responsive.
Should Indicates something that is recommended but not mandatory, but advisable.
3. CONTACT PROHIBITION
All prospective proposers are hereby instructed not to contact any member of Fort Pierce Utilities
Authority or FPUA staff member other than the Purchasing Program Manager identified in this
Solicitation, or their designated Procurement staff member, regarding this solicitation package, or their
submittal package, FPUA's Intent to Award, or FPUA's Intent to Reject (if applicable) at any time prior
to the FORMAL AWARD for this project. Any such contact shall be cause for rejection of your submittal.
4. QUESTIONS AND ADDENDA
Any questions regarding this RFP shall be submitted in writing via e-mail to the Purchasing Manager by
the deadline stated herein at PurchasingManager@fpua.com. FPUA shall not be responsible for
interpretations given by any other FPUA employee or representatives. A list of all questions received by
FPUA and subsequent FPUA answers shall be distributed to all Proposers and shall also be posted to
www.DemandStar.com and www.fpua.com.
* Responding Proposers are expected to raise any questions, exceptions, or additions they have
concerning the RFP document. If a respondent discovers any significant ambiguity, error, conflict,
discrepancy, omission, or other deficiency in this RFP, they should immediately notify the
Purchasing Program Manager of such error in writing, via e-mail, and request modification or
clarification of the RFP document.
* Any oral instructions given are not binding.
* FPUA will not respond to oral inquiries.
* It shall be the responsibility of the proposer, prior to submitting their proposal, to determine if
addenda were issued, acknowledging same, and incorporating then into their proposal submission.
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Again, other than instructions provided in this RFP, any contact with any other FPUA staff or consultants,
from the date of issuance of this proposal until the final selection, regarding this RFP, may be grounds
for disqualification from the RFP process.
5. EXECUTION OF PROPOSAL
The Request for Proposals and Proposal Acknowledgment cover sheet as well as the Proposal
Response Form should contain a manual signature, in ink, of an authorized representative registered
with the Florida Department of State (or of someone authorized by such a person via affidavit or
corporate resolution), who has the legal ability to bind the Proposer in contractual obligations. If
signed by someone not listed as a company officer, then a copy of the affidavit or resolution giving
contracting signature authority to the signer must be forwarded with the proposal. The names of
authorized representatives are listed on the website http://www.sunbiz.org.
FAILURE TO PROPERLY SIGN THE PROPOSAL MAY INVALIDATE SAME, AND IT MAY NOT BE
CONSIDERED FOR AN AWARD.
Proposals must be typed or legibly printed in ink. All change(s), erasure(s) or correction(s) made by
Proposer to any part of the RFP document must be initialed in ink. The original RFP conditions,
specifications and scope of work cannot be changed or altered in any way. Altered proposals will not
be considered. Clarification of proposals submitted shall be in letter form, signed by the Proposer and
attached to the proposal.
6. DOCUMENT SUBMISSION
Proposer shall submit one (1) compete "hardcopy" set of their proposal complete with all supporting
documentation.
The face of the envelope/box should contain the Proposer's name, return address, the date and time
of RFP opening, the RFP number and title. The RFP package may be delivered or mailed. If the proposal
package is being mailed, the package exterior must also contain the Proposer's name, return address,
the date and time of proposal opening, the proposal number and title. Proposer shall affix sealed
proposal label provided to outside of envelope/box.
* Deliver to: Or Mail to:
Purchasing Manager Purchasing Manager
Fort Pierce Utilities Authority Fort Pierce Utilities Authority
206 South 6th Street 206 South 6th Street
Fort Pierce, FL 34950 Fort Pierce, FL 34950
When common carrier, such as USPS, FedEx, or any other delivery service is used, vendor should clearly
label the carriers' packaging
Hand delivered submissions MUST be registered through the Customer Service Lobby Kiosk. The Kiosk
records confirmation of date, time, name (company name) of document submission. The submission
document shall also be stamped for time and date and initialed by an FPUA customer service
representative. This process satisfies procurement policy and procedure for the recording of timely
documentation of submissions.
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If your company is hand-delivering a Bid/Proposal submission at FPUA's location at 206 South 6th Street,
Fort Pierce, FL customer service lobby, you MUST:
* Check-in document no earlier than 9:00 AM EST, Monday thru Friday
No later than the time stated in the Bid/RFP document
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* Proceed to any one of the three (3) customer service kiosks:
Click on "BID Drop-off"
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Enter either name of person making the drop-off or the company name.
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* Then proceed to leave the document at the customer service reception desk or:
If you would like to have the document personally delivered to a FPUA representative, please
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call the Purchasing Program Manager at 772-466-1600 Ext. 3272 or other FPUA delegate(s) at
772-466-1600 Ext. 6274 or 772-466-1600 ext. 6318.
7. PROPOSAL SUBMITTAL FORMAT
Document should be submitted in the following manner:
* "single-sided", unless otherwise requested by FPUA
* Typed
* All documents requested in SECTION I- SPECIFICATIONS AND SCOPE OF WORK - ITEM -REQUIRED
SUBMISSION FORMS AND OTHER REQUIRED DOCUMENTS must be submitted, unless otherwise
indicated. Failure to submit Failure to submit all required information may result in a lowered
evaluation score, therefore, at FPUA's discretion FPUA may reject proposals that are substantially
incomplete or lack key information.
* Emphasis should be placed on completeness and clarity.
* All corrections to the proposal must be initialed.
* Presented in an easily unbound binder apparatus or binder clip (FPUA preferred) -
If submitting a three-ring binder no larger than one (1)-inch.
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NO STAPLES
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8. MODIFICATION AND WITHDRAWAL OF PROPOSALS
A Proposer may correct, modify, or withdraw a Proposal by written notice received by FPUA
prior to the date and time set for the Proposal opening.
* Proposal modifications must be submitted in a sealed envelope clearly labeled
"Modification No.__."
* Each modification must be numbered in sequence and must reference the original RFP.
* After the Proposal opening, a Proposal may not change any provision of the Proposal in a
manner prejudicial to the interests of FPUA or fair competition.
* Minor informalities will be waived, or the Proposer may be allowed to correct them.
* If a mistake in the intended Proposal is clearly evident on the face of the Proposal document,
the mistake shall be corrected to reflect the intended correct Proposal, and the Proposer shall
be notified in writing; the Proposer may not withdraw the Proposal.
* A Proposer may withdraw a Proposal if a mistake is clearly evident on the face of the Proposal
document, but the intended correct Proposal is not similarly evident.
9. PERFORMANCE
Failure on the part of the proposer to comply with the conditions, terms, specifications, and
requirements of this RFP shall be just cause for the cancellation of acceptance and award of proposal.
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10. SEALED PROPOSALS DUE DATE DEADLINE
Sealed Proposal submission is due no later than Friday, October 30, 2026, 11:00AM EST to Fort Pierce
Utilities Authority's (FPUA), per delivery address indicated on the Request for Proposal (RFP) and
Proposer Acknowledgement and Label provided.
When common carrier, such as USPS or FedEx, or other delivery service is used, vendor should clearly
label the carriers' packaging, as per SECTION 1 - General Terms and Instructions to proposers.
11. PROPOSAL OPENING EVENT
All proposers are invited to attend a non-mandatory "public recording of sealed offers," via
www.Zoom.us, on the date which is also provided on the Request for Proposal (RFP) and Proposer
Acknowledgment cover sheet.
Proposal Opening and Receipt Recording Event is scheduled for Friday, October 30, 2026, 11:30 AM
EST, to be conducted via www.Zoom.us. Proposers may join the event at the following address on your
computer:
https://zoom.us/j/97435553283?pwd=OCX5sq2vsFa4QPPpafBKwf5h66V03T.1
* Follow the prompts on screen
* Meeting ID number: 974 3555 3283
Password: 549283
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* Need help? Go to https://zoom.us
The purpose of the public proposal opening is for an acknowledgement of proposals received. No award
will be made or implied at this time. Proposal documents will not be reviewed or evaluated at the
proposal opening. Public recording shall include the name of the proposer, verification that price
and/or technical proposals were submitted. A sign-in sheet for those in attendance. At this time, there
shall be no questions taken from those in attendance and questions or inquiries regarding the proposals
submitted shall not be addressed during this process. The recorded Proposal Tabulation document shall
be posted to the "Public", shortly thereafter, via postings to www.DemandStar.com.
12. LOCAL VENDOR PREFERENCE EXCLUSION
FPUA Local Vendor Preference has been waived for this solicitation and all references contained herein
and non-applicable to this solicitation and subsequent Agreement(s) and/or Purchase Order(s).
13. ADMINISTRATIVE REVIEW BASED ON PASS/FAIL CRITERIA
Proposals will be reviewed initially, on a PASS/FAIL determination for responsiveness, where indicated
in RFP; to verify that mandatory administrative requirements are met. Failure to meet mandatory
requirements may result in rejection of the Proposal.
14. EVALUATION CRITERIA
FPUA reserves the right to waive any irregularity or informality in the proposals received, to determine,
in its sole discretion, whether or not the informality is minor, to reject or accept any or all proposals and
to select the responsible and responsive proposer based on criteria which serves the best interests Fort
Pierce Utilities Authority. FPUA Board retains the right to accept or reject the recommendations of the
evaluation committee and select the best-qualified responsible and responsive proposer to serve in the
best interest of FPUA.
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FPUA will evaluate submissions using a combination of Pass/Fail and points-based criteria. Only
proposers deemed responsive and not otherwise disqualified under the Pass/Fail criteria may proceed
to points-based scoring. Award will be made to the responsible and responsive proposer(s) as evaluated
according to legal preferences, by a point system, with maximum points per criteria as set forth in Tables
below:
14.1 Administrative PASS/FAIL Table:
Evaluation
SOW Item Document/Category
Criteria
6C Firm Acknowledgment Form Pass/Fail
6D Addenda Pass/Fail
6E W-9 Pass/Fail
6F Affidavit(s) Pass/Fail
14.2 Evaluation Table:
Total Possible
SOW Item Category
points
6H Technical Specifications - required Manufacturer product(s) 40
6I Cost Up to 40
6I Number of days to delivery after receipt of order (ARO) Up to 10
6J Warranty documentation Up to 10
TOTAL POSSIBLE POINTS: 100
15. SELECTION
One (1) vendor shall be selected.
16. CONTRACT
If applicable, upon award, the successful Proposer(s) shall sign a contract with FPUA. A contract's
effectiveness is contingent upon approval by the appropriate levels of FPUA authority. The RFP shall be
included in and be made part of the final award and contract.
17. PRICING
The Proposer agrees to be bound by the terms of this RFP and its submission for ninety (90) days. Unless
otherwise provided herein, any prices specified in the Agreement will remain firm for term of the
Agreement. FPUA may, in its sole discretion, make an equitable adjustment in the pricing if pricing or
availability of supply is affected by extreme and unforeseen volatility in the marketplace that is by
circumstances that satisfy all of the following:
17.1.1 The volatility is due to causes wholly beyond Contractor's control.
17.1.2 The volatility affects the marketplace or industry, not just Contractor's source of supply.
17.1.3 The effect on pricing or availability of supply is substantial.
17.1.4 The volatility so affects Contractor that continued performance of the Agreement would
result in a substantial loss.
Any adjustment requires irrefutable evidence and written approval by the FPUA's Chief Operating
Officer or other FPUA assigned delegate. If an adjustment to pricing is granted, beginning quarterly (or
other contract negotiated timing schedule) on dates agreed to between the FPUA and Contractor,
Contractor shall provide the Purchasing Program Manager with written justification to continue the
pricing adjustment. Documentation is to be sent via email to purchasingmanager@FPUA.com. If
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