Request for Proposals On-Call, As Needed Labor Compliance Consulting County Project No. 6685PWS

Department of Public Works
Imperial County, California "Public Works works for the Public"
REQUEST FOR PROPOSALS
ON-CALL, AS NEEDED, LABOR COMPLIANCE CONSULTING
COUNTY PROJECT NO. 6685PWS
Requested by:
David Dale, PE, PLS
Director of Public Works
Prepared By:
Jessica Carrillo
Administrative Analyst I
Deadline for Submissions: Tuesday, June 24, 2026 by 4:00 p.m.
Imperial County
Department of Public Works
155 S. 11th Street
El Centro, CA 92243
PROPOSALS MUST BE SUBMITTED ON THE SPECIFIED DATE AND TIME. THE COUNTY WILL NOT
CONSIDER PROPOSALS RECEIVED AFTER THE DUE DATE. AN AMENDMENT IS CONSIDERED A NEW
PROPOSAL AND WILL NOT BE ACCEPTED AFTER THE SPECIFIED DATE AND TIME.
June 9, 2026

As Needed, On Call, Labor Compliance Services
SPECIAL NOTICE No. 1
Notification of Consultant Registration Requirements (where required)
Pursuant to the requirements of California Labor Code section 1771.1, all consultants and sub-consultants
that wish to engage in public work through a public works contract must be registered with the Department
of Industrial Relations (DIR).
Beginning March 1, 2015, no consultant or sub-consultant may be listed on a bid proposal for a public
works project unless registered with DIR.
Beginning April 1, 2015, no consultant or sub-consultant may be awarded a contract for public work on a
public works project unless registered with the DIR, pursuant to Labor Code section 1725.5
All consultants, including sub-consultants listed in the proposal must be registered with the DIR at the
time proposals are due, and must submit proof of registration with the proposal. Any proposals
received listing unregistered consultants and/or sub-consultants will be deemed non-responsive.
NOTE: DIR number is to be specified on the cover page of the consultant proposal. Proof of registration
for consultant and sub consultant shall also be submitted as an exhibit of the proposal.
Application and renewal are completed online with a non-refundable fee of $400. Read the Public Works
Reforms (SB 854) Fact Sheet for requirements. Instructions for completing the form and additional
information can be found on the DIR website.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
SOURCES OF INFORMATION
INFORMATION WEBSITE
Department of Industrial Relations
http://www.dir.ca.gov/Public-Works/PublicWorks.html
(Public Works)
http://www.dir.ca.gov/Public-
SB 854 Fact Sheet
Works/PublicWorksSB854.html
Senate Bill 854 Compliance http://www.dir.ca.gov/Public-Works/SB854.html
Public Works Contractor (PWC) https://www.dir.ca.gov/Public-Works/Contractor-
Registration Registration.html
Classifications and Minimum
http://www.dir.ca.gov/OPRL/Pwd/
Labor Rates
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
TABLE OF CONTENTS
I. PURPOSE AND BACKGROUND ............................................................................. 03
II. PROJECT POSTING AND SCHEDULING ............................................................ 03
III. SCOPE OF WORK ..................................................................................................... 04
IV. ASSIGNMENT OF WORK ........................................................................................ 05
V. RESPONSIBILITY OF COUNTY ............................................................................ 06
VI. PROPOSAL CONTENT AND FORMAT ................................................................. 06
VII. PROPOSAL EVALUATION ..................................................................................... 08
VIII. PROPOSAL SUBMITTAL ........................................................................................ 09
IX. CONSULTING AGREEMENT AND INSURANCE REQUIREMENTS ............. 09
X. CLOSING ITEMS ....................................................................................................... 09
XI. QUESTIONS AND CONTACT INFORMATION ................................................... 10
TABLES
1. PROCUREMENT TIMELINE .......................................................................................... 4
EXHIBITS
A. PROPOSAL EVALUATION FORM
B. SAMPLE AGREEMENT FOR SERVICES
*THE CONSULTING FIRM MUST REVIEW THE ATTACHED SAMPLE AGREEMENT
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
I. PURPOSE AND BACKGROUND
Imperial County Department of Public Works (ICDPW) is requesting proposals from qualified and
experienced professionals to provide on-call services. The selected firm(s) will assist the County with
various assignments for local, state, or federally funded projects. These services will be on an intermittent
basis.
The purpose of the Request for Proposals (RFP) is to provide ICDPW with the ability to obtain assistance
quickly during peak workload periods, staffing shortages, and when expedited/fast track support is needed
to satisfy the Department's scheduling and needs. The County of Imperial will award multiple on-call
contracts to qualifying firms for Labor Compliance Services. The term of the as needed, on call agreements
shall be for one (1) year, with the option to renew for up to (4) additional one-year terms. Unless otherwise
terminated by ICDPW, upon expiration of the initial year, the agreement shall automatically renew for
successive one (1) year terms for four (4) one year periods for a total of five (5) years.
Consultant hourly billing rates proposed at the time of award shall remain in effect for the initial one-year
term of the Agreement. Any proposed adjustment to hourly rates for subsequent renewal periods shall
require prior written approval from the Director of Public Works, or designee, before such rates may take
effect. Increased rates shall not be applied or invoiced without ICDPW approval, and any unauthorized rate
increase shall constitute a material breach of the Agreement and may be grounds for termination.
Each proposal will be scored in accordance with the Consultant's qualifications and experience. The
aforementioned services will be conducted under a contract with the County of Imperial, hereinafter
referred to as "County" and the consultant entity, hereinafter referred to as "Consultant". The contract will
be regulated according to the provisions of all federal, state and local laws and ordinances that are
applicable. This includes compliance with prevailing wage rates and their payment in accordance with the
Davis Bacon Wage Determinations.
Note: The County enforces the American with Disabilities Act (ADA) using local, state and federal
guidelines and enforces the strictest of the ADA codes and regulations concerning existing and new facility
improvements.
Compensation for the as needed, on call, agreement shall be handled through task orders after consideration
of price quotes from consultants and will be financed through project specific sources.
The contract will be regulated according to the provisions of all federal, state and local laws and ordinances
that are applicable. This includes compliance with prevailing wage rates and their payment in accordance
with California Labor Code, Section 1774. All Service Providers and sub-consultant(s) shall pay all workers
not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and
overtime work as determined by the Director of the Department of Industrial Relations, State of California,
for the type of work performed and the locality in which the work is to be performed, pursuant to sections
1770 et seq. of the California Labor Code. Prevailing wage rates are available on the Internet at:
<http://www.dir.ca.gov>. All Service Providers and sub-consultant(s) shall comply with the registration and
qualification requirements pursuant to sections 1725.5 and 1771.1 of the California Labor Code.
II. PROJECT POSTING AND SCHEDULING
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
This RFP is being distributed electronically through the County of Imperial PlanetBids Procurement Portal at
the following address: https://vendors.planetbids.com/portal/64020/portal-home. Consultants wishing to
submit a proposal in response to this RFP must be registered on PlanetBids in order to access documents,
submit questions, and upload proposals and cost estimates. Instructions for registration are available on the
portal.
All solicitation documents, addenda, and official notifications will be posted on this portal. Consultants must
be registered with PlanetBids to download documents and receive notifications of updates. The portal will serve
as the official medium of communication for this solicitation. Prospective firms are responsible for monitoring
the portal for any addenda or amendments prior to submission.
TABLE 1 - PROCUREMENT TIMELINE (subject to change)
EVENT DATE
Issue Request for Proposal Tuesday
June 9, 2026
Last Day for Request(s) for Clarification Tuesday
must be submitted in writing June 16, 2026 by 4:00 p.m.
Proposal Due Wednesday
June 24, 2026 by 4:00 p.m.
Consultant Selection August 2026 / September 2026
Agreement for Services September 2026 / October 2026
III. SCOPE OF WORK
Imperial County Department of Public Works is seeking proposals from qualified individuals, firms, and/or
consultants who demonstrate experience in the services being requested. Please note, all schedule of fees
must be uploaded as a separate file under the designated "Cost Proposal" section of the PlanetBids portal.
Do not include cost information within the main proposal upload.
The selected firm(s) will provide As Needed, On-Call Professional Labor Compliance Services that include
but are not limited to those mentioned herein. The County will assign work to any of the firms as is deemed
necessary and appropriate by the County. All Service Providers and sub-consultant(s), employees or agents
thereof, performing work per agreements awarded under this RFP, must have at all times throughout the
duration of their performance of the work, all appropriate, valid license(s) required under law to provide
the work being performed. If the possession of any license(s) including, without limitation, a valid
California architect's license, is required under law for the performance of the work, the Service Provider
must ensure that the work will either be performed by an appropriately licensed individual or under the
direct supervision of an appropriately licensed individual. No sub-consultants shall be utilized without prior
authorization by County.
The labor compliance monitoring firm will work directly with the Project Manager and participate
throughout the project. Services may include but not be limited to the following:
* Assist in the Reviews and Responses to Requests for Information during Bidding
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
* Evaluate submitted Bids for Accuracy and Look up Past Prevailing Wage Violations by Contractors
* Conduct Pre-Construction Labor Compliance Meetings and or Orientations with Contractors
* Provide Labor Compliance Monitoring Orientation Materials and Labor Law Compliance Check
List(s) to Contractors
* Furnish and Collect Contractor Information Forms
* Project File Set Up for Labor Compliance Monitoring and Documentation
* Forms Collection, Review and Verifications
Department of Apprenticeship Standards (DAS) Form 140
o
Department of Apprenticeship Standards (DAS) Form 142
o
California Apprentice Council Training Fund Contribution (CAC-2)
o
Fringe Benefits Statement (FBS) Form
o
Other forms as necessary
o
* Certified Payroll Review
* Apprentice Oversight
* On Site Monitoring
* Field Interviews
* Audit/Investigation
* Reports/Correspondence with Owner
* Address Labor Compliance Inquiries from Contractors
* Assist the County in the Reporting of Suspected Violations of the Prevailing Wage Law to the
Labor Commissioner
* Labor Compliance Closeout Documents
* Other necessary labor compliance monitoring services
IV. ASSIGNMENT OF WORK
The County will assign work to any of the contracted firms as is deemed necessary and appropriate by the
County. All work shall be performed under the direction of an appropriate licensed professional registered
with the State of California. No subcontractors shall be utilized without prior authorization by County.
For each project for which services will be requested, the County will issue a Task Order to one or more
firms under the on call agreement and request a proposal which must include project understanding and the
appropriate lump sum fixed fee rate for the completion of the project. The proposal shall include the
proposed methodology/protocols to be used, a breakdown of the hours to be spent per task by staff
classification, milestones used to mark the consultant's accomplishments and points of payment
authorization and the amount of time needed to perform the work from the time the notice to proceed is
received by the consultant.
The consultant will have a prescribed number of working days, indicated in the task order, to submit the
requested proposal. Failure to submit the proposal in the prescribed time may constitute grounds for having
the proposal rejected and another firm under the on call agreement assigned the task. The County will
review the proposal and make the decision of award based on qualifications for the task as well as overall
cost.
Time frames for the consultant to complete tasks or achieve task milestones shall be negotiated on a task-
by-task basis. Milestones and tasks defined for this contract are used to mark the consultant's
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
accomplishments and as a guide for payment authorization. Any delays in the submitted schedule of work
must be pre-authorized by authorized Public Works staff.
At the conclusion of the task, the selected firm shall submit to the County a project completion file
containing all required information, forms, certifications, communications, and related documentation. A
digital version of the project file shall also be submitted on a Universal Serial Bus (USB) flash drive
containing all required documentation in portable document format (PDF) as well as any modifiable
document used (.docx files, etc.). The complete project file must be submitted before final payment and
retention can be released.
V. RESPONSIBILITY OF COUNTY
The County will direct the development of the project, provide management oversight, and conduct
administrative arrangements only. Consultant will be responsible for all activities and meetings associated
with the project design including meeting minutes and record keeping.
The County will pay an agreed upon amount normally within 30 days after receipt of invoice(s). Invoice(s)
shall be submitted with a detailed accounting of staff hours attributed to specific tasks and have a clear
notation of the County Project Number.
County will retain 5% of each invoice for professional services, but due to the nature of the work will
exempt plan check and review services from the 5% retention. For this work the consultant shall submit
one (1) invoice for full payment upon completion of work.
The County will not provide dedicated workplace facilities, but upon request will provide a conference
room for meetings with the Department, consultant, contractor, and other appropriate agencies if needed.
The County reserves the right to perform any portion of the scope of work by County personnel or other
consultants should the County determine, it would be in the best interest of the County to do so.
The County will provide to the consultant for their use, access to any existing reference materials or survey
data currently available within County files that are necessary to accomplish the project. The County will
provide a boilerplate for contract bid documents, which the consultant shall be required to follow.
VI. PROPOSAL CONTENT AND FORMAT
Proposals should be typed, organized and concise, yet comprehensive.
1. General Requirements
a. Provide a cover letter.
b. State the interpretation of the work to be performed. State a positive commitment to perform
the work in the required manner and time frame; include a basic summary; and demonstrate
an understanding of the services being requested. Provide a statement that the offer is valid
for at least a ninety (90) day period.
c. Provide the name(s) of the primary and/or alternate individuals authorized to respond to the
RFP(s). Include titles, addresses, e-mail if available, and phone number.
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
d. The Consultant is representing itself as a qualified professional. Therefore, it is acceptable to
submit recommendations and comments for consideration on format, process, schedule, and
additional content of projects. The County will consider comments and recommendations;
however, it is not required to select any of the recommendations or comments.
e. Expensive bindings, colored displays, promotional materials, etc., are neither necessary nor
desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content.
f. If any subcontractors are utilized, the lead Consultant must submit a description of the firm,
the portion of work to be done, and cost of each subcontractor. All subcontracts exceeding
$25,000 in cost shall contain all required provisions of the prime contract
2. Table of Contents
a. Include a table of contents with identification of material by section and page number.
3. Summary of Qualifications and Experience
a. State whether the firm is local, regional, national or international.
b. Identify the owner(s) of the firm and legal status (sole proprietor, corporation, etc.)
c. Give the location of the office from which work is anticipated to be done and the number of
employees of the company.
d. Identify the qualifications and resumes of all individuals who will be associated with this
service. Include professional registrations and affiliations.
e. Summarize specific experiences and qualification for similar and related projects, both
federally funded and locally funded. Describe the services previously performed such as
studies, reports, etc. List at least three (3) references with telephone numbers and email contact
addresses (if available).
4. Analysis of Effort/Methodology
a. Describe the approach for how the work will be performed to address Scope of Work. The
proposal shall indicate any specific techniques or methodology to be utilized to keep costs
within budget and schedule under control.
b. The proposal shall include a sample project timeline with specific tasks envisioned for this
project, including staffing.
c. Indicate what participation, data and products will be requested from the county.
d. Indicate deliverables to be provided and when.
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
5.Cost/Fees and Invoicing
All cost / fees proposed must accompany proposal within a separate sealed envelope.
a. Costs should be organized for full time hourly rates. Such hourly rates should be fully burdened
or loaded, including full compensation for all overhead and profit. Billing rates shall include
provision for normal office costs, including, but not limited to; office rental, utilities, insurance,
cell phone or radio, equipment, normal supplies and materials, in-house reproduction services,
and local travel costs. Also, detail what hourly rates for overtime will be used.
Rate Adjustments:
Hourly billing rates submitted with the proposal shall remain fixed for the initial contract term.
Any request for annual rate increases for subsequent renewal periods must be submitted at least
thirty (30) days prior to the start of the renewal term or prior to first invoice after the revised
rates take place, whichever occurs first, and shall require prior written approval from the
Director of Public Works, or designee. No increased rates may be applied or invoiced without
written County approval. Unauthorized application of increased rates shall constitute a material
breach of the Agreement and may result in termination.
b. Submit itemized hourly fee schedule for additional services beyond the scope of work.
c. Invoicing will be submitted to the County on a per task completed basis. Milestone payments
will be observed and it will be the responsibility of the selected consultant to propose the
completed task milestone payment schedule. The schedule submitted will be a recommendation
to the County. The County will then evaluate and discuss with the consultant if any
modifications are required.
Insurance Requirements
Prior to execution of the agreement with the County, the successful firm must provide evidence of
insurance coverages as noted in the sample contract and insurance requirements exhibit. The successful
firm will be required to maintain the required coverages, at its sole cost and expense, throughout the
entire term and any subsequent modification terms of the contract.
Insurance requirements noted in sample contract and insurance exhibit are based on projected County
estimates. Insurance requirements may be adjusted once the final cost and fees proposal is reviewed.
VII.PROPOSAL EVALUATION
Sample evaluation criteria for proposals are attached for your information as Exhibit A.
The County will utilize a one-step selection process. The County reserves the right to include an oral
interview process component. If an oral interview is considered, selected firms will be notified.
The proposals shall be evaluated by a selection committee, who will determine if proposal objectives are
met, and whose evaluation may include interviews of the top five (5) ranked firms submitting qualifying
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.

As Needed, On Call, Labor Compliance Services
packages. Once the proposals are reviewed and the qualifications considered, recommendations will then
be submitted to the County Board of Supervisors for final selection.
The County reserves the right to select any consultant who is determined qualified and may not correlate to
an originally ranked consultant. The County reserves the right to reject any and all proposals submitted
and/or request additional information for clarification.
VIII. PROPOSAL SUBMITTAL
Proposals must be submitted through PlanetBids by selecting the "Place eBid" button on the RFP's posting
on PlanetBids no later than Wednesday, June 24, 2026 at 04:00 pm. The County will not consider proposals
received after the specified time and date. Any Amendment submitted after the deadline will be treated as a
new proposal and will not be accepted.
This RFP does not commit the County of Imperial to award a contract or pay any costs associated with the
preparation of a proposal. The County reserves the right to cancel, in part or in its entirety, this solicitation
should this be in the best interest of the County.
Note: Late proposals will not be considered.
IX. CONSULTING AGREEMENT AND INSURANCE REQUIREMENTS.
A sample agreement is attached for review as Exhibit B.
Prior to the start of work, the selected consultant will be required to execute an Agreement for Services with the
County. The consulting firm must review the attached sample consulting agreement and minimum insurance
amounts. No modification requests to material terms of agreement will be made. The agreement shall not be in
force until contracting is approved by the Imperial County Board of Supervisors and after written authorization
to proceed has been provided.
Prior to submittal, for board approval, of the agreement with the County, the successful firm must provide
evidence of insurance coverage as noted in the sample contract and insurance requirements exhibit. The
successful firm will be required to maintain the required coverages, at its sole cost and expense, throughout
the entire term and any subsequent modification terms of the contract.
Insurance requirements noted in sample contract and insurance exhibit are based on projected County estimates.
Insurance amounts may be adjusted once the final cost and fees proposal is reviewed. Any contract resulting
from this RFP will be financed with funds available to the County through project specific sources.
X. CLOSING ITEMS
A pre-proposal conference has not been scheduled for this project.
Prior to award of contract, all proposals will be designated confidential to the extent permitted by the
California Public Records Act. After award of the contract, or if not awarded, after rejection of proposals, all
responses will be regarded as public records and will be subject to review by the public. Any language
purported to render confidential all or portions of the proposals will be regarded as non-effective and will be
disregarded.
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RFP Issued: Tuesday, June 9, 2026, Due: Wednesday, June 24, 2026 by 4:00 p.m.