Clerical Services Contract- Bear Lake Community Commission

Main Office 155 George St. Prince George, BC V2L 1P8
Phone 250-960-4400 Toll Free 1-800-667-1959
July 8, 2026
INVITATION TO QUOTE:
CLERICAL SERVICES CONTRACT - BEAR LAKE COMMUNITY COMMISSION
The Regional District on behalf of the Bear Lake Community Commission (BLCC) is now accepting bids
from interested parties for the provision of part-time clerical services to the BLCC on a contract basis. The
successful bidder will provide service three days a week: Tuesday, Wednesday, Thursday, excluding
statutory holidays) between the hours of 09:00 a.m. to 1:00 p.m. and will attend the BLCC's monthly
meetings (which may be scheduled during the day or the evening).
This Contractor position provides basic clerical services to the Bear Lake Community Commission for the
following local area services:
Bear Lake Community Commission
Bear Lake Fire Protection
Bear Lake Street Lighting
Bear Lake Cemetery
Bear Lake Ambulance
Bear Lake Recreation Facility
Bear Lake Water System
The Contract requires a high degree of confidentiality. Contractor services include, but are not limited to:
- performing routine administrative tasks (typing, call answering, reception, etc.),
- preparation of the monthly Commission agenda,
- taking and transcribing meeting minutes,
- coordinating Zoom calls as necessary for monthly Commission meetings,
- acting as the contact person in the BLCC office for the Maintenance contractor,
- handling and safekeeping of funds,
- liaising with the Regional District of Fraser-Fort George on related matters, and
- presenting a neat, clean, and friendly environment to the public and the Commissioners.
The successful bidder is required to attend scheduled monthly Commission meetings and the occasional
unscheduled meeting (expected to occur no more than 2 to 3 times per year, for the purpose of taking
meeting minutes. Compensation for meeting attendance would be at the bid hourly rate.
The contract term will be for one year and may be renewed on a period-by-period basis at the Regional
District's discretion for up to two years at the same hourly rate as originally bid. Work will take place at the
Bear Lake Community Commission office located at 353 Grizzly Avenue in Bear Lake, BC. The successful
contractor will be expected to provide service three days a week: Tuesday, Wednesday, Thursday,
excluding statutory holidays) for four hours a day, between the times of 09:00 a.m. to 01:00 p.m.
Preference will be given to bidders with office experience that are proficient with Microsoft Outlook, Word
and Excel. Bid submissions should provide information regarding experience, skills and training related to
this contract position, as well as references, and a proposed hourly rate.
Please complete and submit your bid proposal (using the form provided) in a sealed envelope to
the Regional District of Fraser-Fort George office, addressed to the attention of Terri McConnachie,
Manager of Community Services, at 155 George Street, Prince George, BC.
Ms. McConnachie can be contacted by email at terri.mcconnachie@rdffg.bc.ca if you have any
questions regarding this Invitation to Quote.
Please note: Emailed and/or faxed bid submissions will not be accepted for this ITQ.
Deadline for submissions is 3:00 p.m (PST) Friday, July 24, 2026, at
the Regional District office in Prince George.

Main Office 155 George St. Prince George, BC V2L 1P8
Phone 250-960-4400 Toll Free 1-800-667-1959
CLERICAL CONTRACTOR SERVICES - BEAR LAKE COMMUNITY COMMISSION
BID PROPOSAL
Please ensure that all sections are completed and that these two pages are submitted. An
incomplete submission may negatively impact the scoring of your bid.
SCHEDULE OF PRICES:
Hourly Contract Rate (bid price not to include gst): $___________________________per hour
(Regular schedule will be Tu/Wed/Thur 9:00 am - 1:00 p.m., with one monthly meeting and the possibility
of several unscheduled meetings during the year)
Signature of bidder: Date: _______________________
Print Name
Bidder contact information:
Telephone: (home) (cell)
Email:
Bidder's experience in similar work: (at least two must be provided, additional written references may be
attached to your bid proposal)
Reference Company Name: Contact Name:
Location: Phone:
Work Term Fr: To: Email:
Description of Duties:
Reference Company Name: Contact Name:
Location: Phone:
Work Term Fr: To: Email:
Description of Duties:
Reference Company Name: Contact Name:
Location: Phone:
Work Term Fr: To: Email:
Description of Duties:

Main Office 155 George St. Prince George, BC V2L 1P8
Phone 250-960-4400 Toll Free 1-800-667-1959
Please list your training and skills related to this Clerical Contractor position (use back of form if necessary)
Bidder Name: