purchase of one NEW MODEL BRUSH CHIPPER

Location:	Mississippi
Posted:	Dec 22, 2025
Due:	Jan 9, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	37 - Agricultural Machinery and Equipment
Solicitation No:	66-20251218195911 WCBS
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	66-20251218195911 WCBS	Advertised Date	12/22/2025 4:00 PM
RFx #	3170034674	Submission Date	01/09/2026 10:00 AM
RFx Status	Open	Major Procurement Category	CONSTRUCTION
RFx Opening Date	N/A	Sub Procurement Category	HIGHWAY CONSTRUCTION
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Warren County Board of Supervisors will receive SEALED BIDS until 10:00 a.m. on Friday, January 9, 2026, for purchase of one NEW MODEL BRUSH CHIPPER for use by the Warren County Road Department. The Bid File Number is 2025-1215. The specification pa

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
02004	Ag Equip & Acc Chper
02204	Ag Eqp & Prt Brush

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
RFB_2025 Brush Chipper.pdf

Attachment Preview

Request for Proposals

Brush Chipper

For Warren County Road Department

The Warren County Board of Supervisors will receive SEALED BIDS until 10:00 a.m. on Friday,

January 9, 2026, for purchase of one NEW MODEL BRUSH CHIPPER for use by the Warren County

Road Department. The Bid File Number is 2025-1215.

The equipment furnished under this Request for Bids shall be NEW and of the latest improved

model in current production as offered to commercial trade.

The specification package and instructions for submission of priced technical proposals may be

obtained by visiting the website Central Bidding (Central Bidding House) at

https://www.centralauctionhouse.com/ or by contacting Victoria Bell, Purchasing Agent by email

victoriab@warrencountyms.gov . Proposals may be submitted via electronic, or paper delivery

means. Paper delivery shall be to the Warren County Purchasing Department, 913 Jackson St,

Vicksburg MS 39183. Late or incomplete proposals will not be considered. Modifications will not

be considered after the closing date and time. For any questions relating to the electronic bidding

process, please call Central Bidding at 225-810-4814 or the Warren County Purchasing Dept., 913

Jackson Street, Vicksburg, MS 39183, 601-638-7428. The following criteria shall be used to

evaluate priced technical proposals:

1. Compliance with Request for Proposals/Bids submission requirements;

2. Response to Technical Specifications of Equipment or Services required;

3. Demonstrated experience, ability and resources of the vendor to provide Equipment or

Services required;

4. Warren County’s experience with the bidder or manufacturer, brand or model offered;

5. Warranty, maintenance and support services if applicable;

Companies submitting proposals must be licensed heavy equipment dealers by the Mississippi

Department of Revenue. The dealer supplying the equipment shall deliver to Warren County Road

Department.

Warren County reserves the right to conduct oral or written discussions of the priced technical

proposals. Bidders may designate those portions of the priced technical proposals which contain

proprietary data they wish to remain confidential. The item or service procured shall be furnished

in accordance with the bidder’s technical proposal and shall meet the requirements of the request

for proposals/bids.

The Warren County Board of Supervisors reserves the right to determine responsible bidders,

responsive bids, the lowest and best bids, reject any and all bids, waive any informalities in the

bids or bidding process and to award to the bidder determined to be most advantageous to the

County.

Published pursuant to Board Order dated the 15th day of December 2025.

Warren County Board of Supervisors

By: Victoria Bell, Purchasing Agent

Publish: November 19, 2025

November 26, 2025

WARREN COUNTY, MISSISSIPPI

INVITATION TO BID – BRUSH CHIPPER (15” Capacity Class)

Bid Number:

Bid Opening Date & Time:

Location: Warren County Board of Supervisors

Vicksburg, MS 39183

I. GENERAL

The Warren County Board of Supervisors is seeking proposals from qualified equipment

vendors/dealers to provide one new TRAILER MOUNTED CHIPPER UNIT for use by the Warren

County Road Department. Deadline for receipt of un-priced technical proposals is 10:00 a.m. on

Friday, January 9, 2026. The Bid File Number is 2025-1215.

All equipment shall be NEW, current production, and of first-quality materials and

workmanship. Demonstrator, used, shopworn, or discontinued models are unacceptable.

Specifications contained herein establish minimum requirements and are intended to promote

maximum competition. It is the responsibility of the bidder to review the entire Invitation to Bid

packet and to notify the Warren County Purchasing Department immediately if any of the attached

specifications or conditions, in their opinion, unnecessarily restrict bidder competition

Equipment offered for consideration must equal or exceed these specifications. The absence of

detailed specifications or the omission of detailed description shall be recognized as meaning only

the best commercial practices are to prevail and that only first quality materials and workmanship

are to be used. Bidders should note the name of the manufacturer and model number of the

equipment they propose to furnish and submit descriptive literature with their bids.

To be considered, any inquiry or protest concerning these specifications must be received in the

Warren County Purchasing Department office, in writing, no less than five (5) working days prior

to the time and date set for the bid opening. The address is 913 Jackson Street, Vicksburg, MS

39183; the fax number is 601-634-4807.

In the event that addenda or changes to the specifications are issued within two working days

prior to the bid opening, the bid date shall be reset giving bidders ample time to consider the

addenda and submit a responsive bid.

The equipment furnished under this Request for Bids shall be NEW and of the latest improved

model in current production as offered to commercial trade. Demonstrator, Used, Shopworn or

Discontinued models are unacceptable.

The following specifications describe the minimum requirements for the equipment. The intent of

these specifications is to obtain equipment that will adequately meet the needs of Warren County

while promoting maximum competition. These specifications are intended to set a standard and

identify minimum requirements. In no case are they issued with the intention to discriminate

against any vendor, supplier or manufacturer. The fact that a manufacturer chooses

not producing equipment to meet these minimum specifications will not be sufficient cause to

adjudge these specifications as restrictive.

Equipment offered for consideration must equal or exceed these specifications. The absence of

detailed specifications or the omission of detailed description shall be recognized as meaning only

the best commercial practices are to prevail and that only first quality materials and workmanship

are to be used. Bidders should note the name of the manufacturer and model number of the

equipment they propose to furnish and submit descriptive literature with their bids.

It is the responsibility of the bidder to review the entire Invitation to Bid packet and to notify the

Warren County Purchasing Department immediately if any of the attached specifications or

conditions, in their opinion, unnecessarily restrict bidder competition.

To be considered, any inquiry or protest concerning these specifications must be received in the

Warren County Purchasing Department office, in writing, no less than five (5) working days prior

to the time and date set for the bid opening. The address is 913 Jackson Street, Vicksburg, MS

39183; the fax number is 601-634-4807.

In the event that addenda or changes to the specifications are issued within two working days

prior to the bid opening, the bid date shall be reset giving bidders ample time to consider the

addenda and submit a responsive bid.

II. QUALIFICATIONS OF RESPONDENTS

Warren County reserves the right to investigate bidder qualifications, ability, and capacity to

provide equipment, warranty, and repair services.

III. TRADE-IN

No trade-in is required.

IV. DELIVERY, WARRANTY & REPAIR

Equipment shall be delivered, completely assembled and adjusted including standard and optional

equipment required, in ready for use condition, to the Warren County Road Department at 200

County Lane, Vicksburg, MS 39183. Delivery shall be made within specified number of calendar

days ARO as stated on the bid form. Purchase Order date shall be the official order date. Failure to

deliver on time may be cause for cancellation of order.

A full description of all warranty terms and conditions must be included in the bid. The warranty

shall begin on the date the unit is determined to meet all specifications and is accepted into

Warren County's equipment fleet. Warranty shall be standard manufacturer’s warranty with

warranty work to be done at an authorized repair facility. Brush chipper shall have minimum one-

year parts and labor with three years structural warranty.

All respondents shall provide information on a factory-authorized repair facility from which

technicians shall be dispatched for warranty calls and for parts and maintenance after warranty

expiration. Such repair/parts facility shall be within the State of Mississippi and within 75 miles of

the Warren County Road Department address shown above.

V. METHOD OF AWARD

Several factors shall be considered when determining the lowest and best bid received. Warren

County reserves the right to consider any, all or any combination of these factors in determining

the lowest and best bid. Factors to be considered include but are not limited to the following:

1. Total Cost of Equipment, including Purchase Price and Estimated Maintenance

Costs;

2. Number of calendar days required for delivery ARO; Purchase Order date shall

determine order date; Failure to deliver equipment within specified time shall be

grounds for cancellation of order;

3. Warranty terms and conditions;

4. Location of repair facility;

5. The ability and facilities of the vendor to provide the equipment required;

6. Compliance with the RFB minimum requirements;

7. Warren County's prior experience with bidder, equipment brand or model, if any;

8. Any preference laws from bidder’s home state; Mississippi’s preference law is

reciprocal, therefore any preference the bidder’s home state would apply against a

Mississippi bidder, we shall also apply to give preference to a Mississippi bidder.

VI. CONDITIONS FOR BID SUBMISSION

Pursuant to Section 27-17-3 of the Mississippi Code, Annotated, the Local Business Privilege

License Act, persons desiring to do business in this State shall obtain a privilege license from the

Mississippi County or Municipality in which their business is located. This applies only to

businesses that have a physical location inside the State of Mississippi.

All Mississippi bidders shall provide proof of compliance with Section 27-17-3. A copy of the LPL

shall be submitted with and made an official part of the bid. All bidders shall provide the name of

their home state or corporate office location.

Each and every specification must be answered, in writing. It is understood that bidders have

read, understood and accepted these specifications as written, and by submitting a bid, agree to

meet the specifications as written. Bids modifications, alterations or corrections received after the

closing time specified shall not be considered.

Warren County is exempt from Mississippi State Sales Tax per Miss. Code 1972 27-65-105.

Bids shall remain valid for minimum of 60 calendar days from bid opening date. Bidders shall use

the form(s) attached to submit bids, by entering their pricing offered in the areas provided, and

shall include printed equipment literature which will confirm that the equipment offered will meet

or exceed these specifications.

To be considered, bids must be signed by an Owner, Corporate Officer or Authorized Manager of

the company, and sealed with the bidder's name and address on the outside of the envelope.

Description of item being considered for bid, the bid file number and the time and date of the bid

opening shall be shown in the lower-left corner of the envelope.

THIS IS VERY IMPORTANT!!!!!

Bids must be sealed, signed, and clearly marked:

“BID FOR PURCHASE OF BRUSH CHIPPER”

“BID FILE NUMBER 2025-0407”

“BID OPENING 10:00 A.M. ON June 3, 2025”

Bids that are not identified as shown shall be rejected and returned unopened to the bidder.

Warren County assumes no responsibility for bids opened in error if they are incorrectly

identified.

Bids shall be mailed or delivered to the Warren County Purchasing Office, Attention: Victoria Bell,

913 Jackson Street, Vicksburg, MS 39183. Deadline for receipt of bids is 10:00 a.m. on Tuesday,

June 3, 2025. Bids will be time and date stamped when received in the Purchasing office. Bidders

should allow adequate mailing and delivery time as late bids shall not be considered. Warren

County assumes no responsibility for bids received late due to commercial or postal carrier error.

VII. BID OPENING

Bids will be opened and read aloud in the Board of Supervisors meeting scheduled for the date

specified, shortly after the time and date specified for receipt of bids. All bidders are invited to

attend the bid opening meeting to hear/review submitted bids. An award may or may not be

made at the bid opening meeting.

The Warren County Board of Supervisors reserves the right to determine responsive bids,

the lowest and best bid, to reject any and all bids, and to waive any informalities in the bids

or bidding process.

VIII. QUESTIONS

General questions should be directed to:

Victoria Bell, Purchasing Agent

913 Jackson Street, Vicksburg, MS 39183

(601) 638-7428 | vbell@co.warren.ms.us

Questions regarding detail specifications for the equipment should be directed to:

Robert Hudson, Road Shop Manager

(601) 636-1431 | roberth@co.warren.ms.us

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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purchase of one NEW MODEL BRUSH CHIPPER

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