RECONSTRUCT TWO (2) CITY OF SONORA PUBLIC PARKING LOTS AT STEWART AND LYONS & STEWART AND CHURCH Addendum #1

Design Engineer: R.E.Y. Engineers, Inc. and their subconsulting engineers.
Director: The City Engineer for the City of Sonora.
TUD: Tuolumne Utilities District.
Engineer: The Resident Engineer of the City acting either directly or through properly authorized agents;
such agents acting within the scope of the particular duties delegated to them.
Inspector or City Inspector: An authorized agent acting on behalf of the City Engineer and within the scope
of the particular duties delegated to him/her.
Plans: The Plans are specific details and dimensions particular to the work and are supplemented by the
Standard Plans insofar as they may apply. This term is used interchangeably for the FY25/26 Parking
Lots Improvement Project plans.
Project Plans: The Project Plans are specific details and dimensions particular to the work and are
supplemented by the Standard Plans insofar as they may apply. This term is used interchangeably for the
FY 25/26 Parking Lots Improvement Project plans.
Special Provisions: The Special Provisions are specific clauses required by the City setting forth conditions
of requirements peculiar to the work and supplementary to the Standard Specifications of the State of
California.
Standard Plans: 2025 Standard Plans of the State of California, Department of Transportation and the
current Revised Standard Plans as of 2025.
Standard Specifications: 2025 Standard Specifications of the State of California, Department of
Transportation (Caltrans) and the current Revised Standard Specifications as of 2025.
State: The State of California, including its agencies, departments or divisions whose conduct or action is
related to the work or when referenced in the Standard Specifications "State" shall mean the City of
Sonora, including its authorized officers, agents, consultants, and volunteers.
Project: The work as contemplated in these documents and Project Plans.
Proposal: The un-approved offer as submitted to the City for contemplation for the completion of the Project.
USDOT: The United States of America Department of Transportation.
Add to section 1-1.09:
This project is located in a freeze-thaw area.
Add to section 1-1.11:
Websites, Addresses, and Telephone Numbers
Reference or Agency or Website Address Telephone no.
Department Unit
Tuolumne Utilities https://tudwater.com/ 18885 Nugget Blvd. (209)532-5536
District Sonora, CA
Sonora Police https://sonorapdca.gov/ 100 S Green St (209)532-8143
Department Sonora, CA
Sonora Fire Department https://sonoraca.com/city- 201 S Shepherd St (209)532-7432
services/departments/fire- Sonora, CA
department/
Tuolumne County https://www.tuolumnecountyt --- (209)532-0404
Transit ransit.com/
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Replace the paragraph in section 1-1.12 with:
Make checks and bonds payable to the City of Sonora.
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2 BIDDING
Replace the paragraphs in section 2-1.06A with:
Standard Specifications and Standard Plans may be viewed at the Caltrans Office Engineer Web Site and
may be purchased at the Publication Distribution Unit.
The Notice to Bidders, Special Provisions, Proposal and Agreement, and any Project Plans may be viewed
and obtained at the locations stated in the Notice to Bidders.
Replace the paragraphs in section 2-1.33A with:
Complete forms in Bid book. Submit forms with your bid.
Except where stated acceptable elsewhere, do not fax submittals.
Failure to submit the forms and information as specified may result in a non-responsive bid.
Add to section 2-1.33A:
On the Subcontractor List, you must submit each subcontractor's license number, each subcontracted bid
item number and corresponding percentage with your bid or email these numbers and percentages to Carlye
Buchholz, City of Public Works Department or email cbuchholz@reyengineers.com. Failure to do so results
in a nonresponsive bid.
You must either submit with your bid the BIDDER'S LIST OF SELECTED SUBCONTRACTORS and
BIDDER'S LIST OF NON-SELECTED SUBCONTRATORS or email to Carlye Buchholz, City of Sonora Public
Works Department or email cbuchholz@reyengineers.com within 24 hours after bid opening. Failure to do so
results in a nonresponsive bid.
Replace the last paragraph of section 2-1.34 with:
If using a bidder's bond, you must use the form in the Proposal section.
Replace the paragraph in section 2-1.47 with:
The Department may grant bid relief under Public Contracts Code 5100 et seq. Submit any request for bid
relief to Carlye Buchholz, City of Sonora Public Works Department or email cbuchholz@reyengineers.com.
The Relief of Bid Request form is available at the Caltrans Web site.
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3 CONTRACT AWARD AND EXECUTION
Replace the paragraphs in section 3-1.04 with:
The Department reserves the right to reject any or all bids or any parts thereof and waive any irregularities or
informalities in any bid or in the bidding to the extent permitted by law and to make awards in all or part of the
best interest of the Department. No bidder may withdraw his/her bid for a period of sixty (60) days after the
date set for the bid opening. Bid protests must be submitted in writing to the attention of the City Clerk before
4:00 pm of the 3rd calendar day following the bid opening.
If the Department awards the contract, the award is made to the lowest responsible bidder for the total of all
the base bid items within 60 days after bid opening. The Department may extend the specified award period
if the bidder agrees. The Department retains the right to remove any and/or all additive alternative to or from
the plans as they see fit.
Barring some unforeseen irregularity, Notice of Award will be sent to the lowest responsive bidder after
approval by the City Council.
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3-1.04A Bid Protest Procedures
3-1.04A(1)General
These Bid Protest Procedures specify procedures for interested parties to protest the following:
1. A provision of the bid specifications,
2. A City of Sonora staff recommendation to the City Council to disqualify a bidder or subcontractor and/or,
3. A City of Sonora staff recommendation to the City Council to award a Contract to a particular bidder.
3-1.04A(2) Effect of Protest on Contract Award or Bid Opening
When a protest of the provisions of the bid specifications has been properly filed, pursuant to these
procedures, before the opening of bids, the bids will not be opened prior to the City's final decision on the
protest.
When a protest of recommendation of contract award or disqualification of a bidder has been properly filed,
pursuant to these procedures, prior to the City Council award of the contract, the City Council will not award
the Contract prior to issuance of a final decision on the protest.
3-1.04A(3) Release of Protest Information
Materials submitted as a part of the protest resolution process will be available to the public except to the
extent that:
1. The withholding of information is permitted or required by law or regulation; and
2. The information is designated proprietary by the person submitting the information to the City of Sonora.
If the person submitting material to the City of Sonora indicates that the material contains proprietary
material that should be withheld, a statement advising of this fact must be affixed to the front page of the
material submitted, and the alleged proprietary information must be specifically identified in the body of
the materials wherever it appears. Notwithstanding such designation, if the City of Sonora determines,
within its discretion, that it is legally obligated to release or disclosure such information, the City of
Sonora will attempt to notify the person submitting the information prior to its disclosure in order to allow
that person an opportunity to seek an appropriate protective order,
3-1.04A(4) Maintenance of Protest Records
The City Administrator or his/her designee will maintain a written record of each step taken in every bid
protest. The record will list dates of each event and photocopies of all correspondence sent and/or received
by the City of Sonora pertaining to the protest. These records will be retained for at least 3 years from the
date each protest is resolved.
3-1.04A(5) Who May File a Protest
Protests may be filed only by interested parties. Interested parties are defined as actual or prospective
bidders for a City of Sonora contract and subcontractors or suppliers at any tier whose direct economic
interest would be affected by an award or failure to amend a Contract, a provision of the specifications, or a
bid submitted to the City of Sonora by a prime Contractor, or by the interpretation of the provisions of such
documents. Submission of a bid or sub-bid protest will be deemed a waiver of any protest to any provision of
the specifications or issue which is not expressly listed as a part of the protest, and entitle the protesting party
only to protest any subsequent recommendations/decisions of the City of Sonora staff, the City Administrator,
or the City Council to disqualify the bidder, reject its bid, or award the Contract pursuant to the protest as
submitted.
3-1.04A(6) Time For Filing a Protest
Protest to any particular provision of the bid specifications must be received by the City of Sonora City Clerk
no later than five (5) business days prior to the date established in the Notice to Bidders as the deadline for
the submittal of bids.
Protest of staff's recommendation to the City Council pertaining to the award of a Contract or disqualification
of a bidder must be received by the City of Sonora City Clerk no later than five (5) business days from the
date of the notice of the staff recommendation.
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All protests must be actually received by the City Clerk by the close of business on the specified date and not
simply postmarked by that date.
3-1.04A(7) Form For Filing a Protest
All protests shall be in writing and be submitted to the City Clerk, City of Sonora, 94 N. Washington Street,
Sonora, CA 95370. The protest shall contain, at a minimum:
The name, address, email and phone number of the protester, including name, the phone number
and email of the designated representative.
The signature of the protester, or representative
The contract project number
A detailed statement of the legal and/or factual grounds for the protest with supporting
documentation; and
The form of relief that is requested.
The City Manager or their designee will provide notice, by email or mail letter, to all bidders known to the City
of Sonora for the Contract that is the subject of the protest. Such Notice will state that a protest has been filed
with the City of Sonora and it will identify the name of the protester. The notice will be given not more than five
(5) business days after receipt of a properly filed protest. The notice will state that interested parties will
receive further information related to the protest only if they submit a written request to the Administrator
within five (5) business days of the notice date.
The protest shall be accompanied by any processing fee that the City Council may establish for bid protests.
3-1.04A(8) The City of Sonora's Response to a Protest
All City of Sonora responses to a protest will be issued in writing. The City Administrator will designate a City
staff person who, not more than ten (10) business days after receiving a properly filed protest, will prepare
and mail the following information to the protester and all interested parties requesting such information:
1. A staff response to the protest including a discussion of the investigation conducted, findings, and
rationale supporting the response; and
2. The proposed time, date and place of the meeting at which the protester and The City of Sonora staff
will attempt to resolve the protest, if such a meeting is appropriate in the judgment of the City
Administrator.
Within five (5) business days after the meeting, or if no meeting is scheduled, within five (5) calendar days
after the date the City of Sonora's response was mailed, the protester must give the City Administrator written
notice that the protest is withdrawn or, alternatively, that the protester requests further consideration of the
protest by the City Council. The notice must be actually received by the City Administrator by the close of
business on the specified date and not simply postmarked by that date.
If the protester fails to deliver such notice to the office of the City Administrator by the applicable deadline, the
protest will be deemed withdrawn.
3-1.04A(9) Submittal of Protest to the City Council
If the protest is continued to the City Council for resolution, the protester, and all interested parties requesting
such information, will be notified of the date, time and place of the City Council's hearing at which the protest
will be considered; and the date that the protester and other interested parties must submit written comments
with respect to the recommendation. The date established by the City Administrator, within his or her
discretion, for submittal of comments by the protester and other persons will allow a reasonable period for
rebuttal and may vary according to the complexity of the particular protest. In any event, the protester and
other persons shall have at least five (5) business days to submit any written comments.
A copy of the agenda package sent to City Council members prior to a protest hearing will be sent to the
protester and sent or made available to any interested person who requested such materials upon posting of
the agenda and will include the City Council's recommendation and all written comments received from the
protester and other persons within the submittal period. If the City Administrator has revised his/her
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recommendation since its distribution, a written description of the new intended decision and the reason(s) for
revision will be sent to the protestor and sent or otherwise made available to any interested person.
3-1.04A(10) City Council's Decision
At the City Council meeting scheduled for the protest hearing, the City Council, in its discretion, may conduct
the hearing and/or continue the hearing to a subsequent City Council meeting, or refer the matter to an
impartial hearing officer to conduct a hearing and prepare a written recommended decision including findings
of fact. Applicable provisions of the City of Sonora City Code, Article I, chapter 4A, governing administrative
hearings shall govern proceeding before the hearing officer.
At the City Council hearing, the Mayor may announce procedural rules, including those that are reasonably
necessary to preclude repetitious or irrelevant testimony including reasonable time limitations. The City of
Sonora staff, the protester, and any interested person may present evidence relating to the protest. If either
party arranges for the use of a court reporter to transcribe the hearing, the other party shall upon request
receive a copy of the transcript upon payment of reasonable copy costs.
If a hearing officer conducts the hearing, the City Administrator will provide written notice to the protester, and
all interested parties requesting such information, of the date, time and place of the City Council meeting at
which the hearing officer's recommendation will be considered for adoption, and the date that the protester
must provide written comments for submittal to the City Council. A copy of the documents pertaining to the
protest that is provided to the City Council with its meeting agenda will be sent to the protester and sent or
made available to any interested person who requested such materials upon posting of the agenda.
In rendering its decision on the protest, the City Council, in its discretion, may adopt the decision
recommended by the City Administrator, adopt the written recommendation and findings of fact prepared by a
hearing officer, or adopt a separate decision. The protester and all interested parties will be notified in writing
of the final decision of the City Council within 30 calendar days from the date of the City Council meeting.
The decision of the City Council shall be final and any subsequent judicial review shall occur pursuant to
Code of Civil Procedure section 1094.6.
3-1.04A(11) Waiver of Damages
By submitting a bid, each bidder and sub-bidder agrees that in the event that it submits any protest to the
terms of the specifications or to any subsequent decision of the City of Sonora staff, City Administrator or City
Council, it waives damages as provided for herein. The City of Sonora retains the discretion to reject all bids
or to make no decision whatsoever. If the City of Sonora City Administrator or City Council rejects all bids for
any reason, or overrules any protest and awards the Contract, the protesting person or entity waives all
claims, rights and causes of action for loss of anticipated profits from the Contract or any subcontract,
regardless of whether the City of Sonora's decision is subsequently invalidated by a court of law. The City of
Sonora will be deemed to have relied to its detriment on such waiver in deciding either to reject all bids or to
award the Contract. Any attempted reservation of rights waived herein will be grounds to reject a bid as
nonresponsive.
3-1.04A(12) Emergency Circumstances.
The dates and deadlines set forth in these procedures are subject to modification upon determination by the
City Administrator or City Council, within the exercise of their discretion, that emergency circumstances justify
a modified response time. The City Manager shall provide written notice of any modification to the protesting
party and any interested party requesting notice.
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4 SCOPE OF WORK
Replace the paragraphs in section 4-1.13 with:
4-1.13 CLEANUP
4-1.13A General
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Section 4-1.13 includes specifications for daily, weekly, and final cleanup.
The Contractor must locate and negotiate terms of use for their staging area.
If at any time the cleaning of the job site and/or staging area(s) is not performed to the satisfaction of the City
and the Engineer, the Contractor will be notified and shall immediately return to the project site and perform
satisfactory cleaning. If the Contractor is unable to perform cleaning activities in a timely matter as determined
by the City, the cleaning may be performed for the Contractor at their expense.
4-1.13A(1) Daily Cleanup
At the end of each working day, return all materials and equipment to approved staging areas. All rubbish and
debris shall be completely removed from the project site. If pedestrian and/or vehicular signage is required
during non-working hours, signage shall be placed to the satisfaction of the City and Engineer.
If Contractor utilizes cold mix asphalt (CMA) for temporary ramping or paving, the Contractor is responsible
for maintaining the cold mix during non-working hours. Cold mix shall be properly compacted by an approved
compaction device. Equipment tires or vehicle tires shall not be used for compaction of CMA, unless
otherwise approved by the engineer.
Contractor shall use vactor trucks or other approved equipment to prevent domestic water from entering the
storm drain system.
The Contractor is responsible for maintaining vehicular and pedestrian traffic equal to or better than pre-
construction conditions at all times. Repair and replace all striping affected by the day's work. Crosswalk and
lane striping must be visible at all times.
All cleaning activities must be completed prior to opening of parking lot, sidewalk, lane and/or roadway. The
Contractor shall schedule work and cleaning activities to ensure streets can be reopened within the
timeframes specified in the Contract Documents.
4-1.13A(2) Weekly Cleanup
Contractor Shall perform Daily Cleanup per Section 4-1.13A(1).
At the end of each work week, remove all equipment and materials from daily staging area(s) and transport
them to an approved staging area.
All staging areas shall be cleaned to the satisfaction of the City and Engineer.
4-1.13A(3) Final Cleanup
Contractor Shall perform Daily Cleanup per Section 4-1.13A(1) and Weekly Cleanup per Section 4-1.13A(2).
Before final inspection, leave the job site neat and presentable and dispose of:
1. Rubbish and debris
2. Excess materials
3. Falsework
4. Temporary structures
5. Equipment
Do not remove warning, regulatory, or guide signs until Contract acceptance unless otherwise directed by the
Engineer.
4-1.13A(4) Payment
There is no specific bid item for Cleanup. Cleanup shall be considered included in the other various bid items
and no additional payment will be made therefore.
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5 CONTROL OF WORK
Replace section 5-1.20D with:
5-1.20D Permits
1. The Contractor shall be responsible for the application process and fees associated with obtaining all
permits required for the commencement and execution of the project, including but not limited to, work within
any street right of way, storm water pollution prevention, discharge of construction water into the local
drainage system, right-of-entry, excavation and trench safety. Any work performed within the City right-of-way
will require encroachment permits. The Contractor shall obtain a no-fee encroachment permit from the City.
Any work performed within Caltrans right-of-way will require an encroachment permit. The Contractor is
responsible for any forms, submittals, and fees necessary to obtain encroachment permit.
2. The Contractor must obtain a water use permit for construction water from Tuolumne Utilities District.
Water use and permit fees will be subject to the Tuolumne Utilities District Temporary Water Use Permit for
Fixed Meters.
The payment for the cost for this permit and water usage shall be included with the various items of the
proposal and no separate payment will be made.
Replace the paragraphs in section 5-1.23A with:
5-1.23A GENERAL
5-1.23A(1) Submittal Procedure
Section 5-1.23 includes specifications for action and informational submittals.
Any submittal not specified as an informational submittal is an action submittal.
Accompany each submittal with a Submittal form, which contains the following information:
1. Contractor's name and the name of Subcontractor or supplier who prepared the submittal.
2. The project name and identifying number.
3. Description of the submittal and reference to the Contract requirement or technical specification section
and paragraph number being addressed.
Electronic submittals are preferred. Provide original hard copies to the Engineer upon request. If hard copies
are submitted in lieu of an electronic submittal, submit the number and type of copies for each submittal and
follow the procedures described below or in other paragraphs in this Section. Submit three copies of
submittals not covered in this Section.
1. Designation of Superintendent: Submit three copies for information. Include name, address, home
telephone number, and a brief resume.
2. List of Subcontractors and Major Suppliers: Submit three copies for information. Include address,
telephone number, and name of responsible party.
3. Subcontractors'/Suppliers'/Manufacturers' Affidavits. Submit three copies for items specified in the
Technical Specifications.
The City or Engineer rejects a submittal if it has any error or any omission.
Failure to provide submittals requested by the Engineer constitutes contract noncompliance on that item of
work and may be deducted in accordance with Sections 5-1.30 and 9-1.16E.
Convert foreign language documents to English and U.S. customary units.
5-1.23A(2) Schedule of Submittals
Submit three (3) copies for information. No copy will be returned.
At the pre-construction meeting, submit a Schedule of Submittals showing the date by which each submittal
required for Product Review or Product Information will be made. Identify the items that will be included in
each submittal by listing the item or group of items and the Specification Section and paragraph number
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