2024, 2025, and 2026 LMIG Resurfacing Project on Gerrard Road

CONSTRUCTION DOCUMENTS
FOR
2026 LMIG Asphalt Resurfacing
CITY OF LAVONIA
JUNE 2026
Mayor Courtney Umbehant
Council Member Michael Schulman
Council Member Jeremy Madden
Council Member Larry E. Floyd
Council Member Andrew Murphy
City Manager Robert Ogburn
City of Lavonia
12221 Augusta Road
Lavonia, GA 30553
706.356.8781

SECTION 00020
Invitation to Bid
2026 LMIG Resurfacing
City of Lavonia, Georgia
Separate sealed Bids, for furnishing all materials, labor, tools, equipment and appurtenances
necessary for 4,614 LF of plant mix resurfacing on Gerrard Road will be received by the Owner at
the Lavonia City Hall, 12221 Augusta Road, Lavonia, Georgia, until 2:00 PM, local time,
on August 5, 2026 and then at said office publicly opened and read aloud. Any sealed bids received
after this date and time will not be accepted. Each Bid must be submitted in a sealed envelope,
addressed to the Owner. All bids must be sealed and marked on the outside with the Project
Name and Company Name.
The Project consists of but is not limited to the following major elements: Placement of
approximately 930 TN of recycled asphaltic concrete 9.5 mm superpave, milling approximately
5,163 SY of asphalt pavement and placement of approximately 425 TN of recycled asphaltic
concrete 12.5 mm superpave. All work shall be completed in accordance with Georgia Department
of Transportation Standard Specifications for Construction of Roads and Bridges, latest edition.
The work will be awarded in one Contract. Time of completion for all work associated with this
project shall be 30 consecutive calendar days from the date of a written "Notice to Proceed" from
OWNER.
The instructions to Bidders, Bid, Contract Agreement, Specifications and other Contract Documents
may be examined and obtained at the following:
Lavonia City Hall
12221 Augusta Road
Lavonia, Georgia, 30553
Payments, Applications for Payment, Certificates for Payment, and retainage shall be in accordance
with the provisions of the Contract Documents.
The Owner reserves the right to reject any or all Bids, to waive informalities and to readvertise.
CITY OF LAVONIA, GEORGIA
END OF SECTION
00020-1

SECTION 00100
Instructions to Bidders
1.01 CONTRACT DOCUMENTS
A. The Contract Documents include the Contract Agreement, Advertisement for Bids,
Instructions to Bidders, Contractor's Bid (including all documentation
accompanying the Bid and any post-Bid documentation required by the Owner
prior to the Notice of Award), Bonds, all Special Conditions, General Conditions,
Supplementary Conditions, Specifications, Drawings, and addenda, together with
written amendments, change orders, field orders and the Engineer's written
interpretations and clarifications issued in accordance with the General Conditions
on or after the date of the Contract Agreement.
B. Shop drawing submittals reviewed in accordance with the General Conditions,
geotechnical investigations and soils reports, and drawings of physical conditions in
or relating to existing surface or subsurface structures at or contiguous to the site,
are not Contract Documents.
C. The Contract Documents shall define and describe the complete work to which they
relate.
1.02 DEFINITIONS
A. Where the following words or the pronouns used in their stead occur herein, they
shall have the following meaning:
1. "Owner" shall mean the City of Lavonia, party of the first part to the Contract
Agreement, or its authorized and legal representatives.
2. "Owner's Representative" shall mean the Assistant Public Works Director or
his representative.
3. "Engineer" shall mean the City Engineer or his representative.
4. "Contractor" shall mean the party of the second part to the Contract
Agreement or the authorized and legal representative of such party.
5. "Work" and "Project" shall mean the entire completed construction required
to be furnished under the Contract Documents.
6. "Contract Time" shall mean 30 consecutive calendar days as provided in the
Contract Agreement for completion of the Project, to be computed from the
date of the Notice to Proceed.
00100-1

SECTION 00100
Instructions to Bidders
7. "Liquidated Damages" shall mean the sum of $500.00 which the Bidder
agrees to pay for each consecutive calendar day beyond the completion date
for the Project as defined in these Specifications. Liquidated Damages will
end upon written notification from the Owner of final acceptance of the
Project.
8. "Products" shall mean materials or equipment permanently incorporated into
the Project.
9. "Provide" shall mean to furnish and install.
10. "Balanced Bid" shall mean a Bid in which each of the unit prices and total
amount bid for each of the listed items reasonably reflects the value of that
item with regard to the entire job considering the prevailing cost of labor,
material and equipment in the relevant market. A Bid is unbalanced when, in
the opinion of the Owner, any unit prices or total amounts bid on any of the
listed items do not reasonably reflect such values.
1.03 PREPARATION AND EXECUTION OF BID
A. Each Bid must be prepared to represent that it is based solely upon the materials and
equipment specified in the Contract Documents.
B. Each Bid must be submitted on the Bid forms which are attached to the Contract
Documents. All blank spaces for Bid prices, both words and figures, must be filled
in, in ink. In case of discrepancy, the amount shown in words will govern. All
required enclosed certifications must be fully completed and executed when
submitted.
C. Each Bid must be submitted in a sealed envelope, addressed to the Owner. Each
sealed envelope containing a Bid must be plainly marked on the outside as, "Bid for
2026 LMIG Resurfacing".
D. The Bidder shall provide The Bidder's Name and Address on the outside of the
sealed envelope.
E. Any Bid submitted which does not contain the above information on the outside of
the sealed envelope will not be opened and will be returned to the Bidder.
F. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in
another envelope addressed to the Owner at Lavonia City Hall, ATT: Robert
Ogburn, 12221 Augusta Road, Lavonia, Georgia, 30553.
00100-2

SECTION 00100
Instructions to Bidders
G. Any and all Bids not meeting the aforementioned criteria for Bid submittal may
be declared non-responsive and subsequently returned to the Bidder.
H. The Contractor, in signing a Bid on the whole or any portion of the Project, shall
conform to the following requirements:
1. Bids which are not signed by the individuals making them shall have attached
thereto a power of attorney evidencing authority to sign the Bid in the name
of the person for whom it is signed.
2. Bids which are signed for a partnership shall be signed by all of the partners
or by an attorney-in-fact. If a Bid is signed by an attorney-in-fact, there
should be attached to the Bid a power of attorney executed by the partners
evidencing authority to sign the Bid.
3. Bids which are signed for a corporation shall have the correct corporate name
thereof and the signature of the president or other authorized officer of the
corporation manually written below the corporate name following the
wording "By ". Corporation seal shall also be affixed to the Bid.
4. The Bidder shall complete, execute, and submit all documents which are
attached to these Contract Documents.
1.04 METHOD OF BIDDING
The unit or lump sum price for each of the several items in the Bid of each Bidder
shall include its pro rata share of overhead and profit so that the sum of the
products, obtained by multiplying the quantity shown for each item by the unit
price, represents the total Bid. Any Bid not conforming to this requirement may be
rejected. Additionally, Unbalanced Bids will be subject to rejection. Conditional
Bids will not be accepted. The special attention of all Bidders is called to this
provision, for should conditions make it necessary to revise the quantities, no limit
will be fixed for such increased or decreased quantities nor extra compensation
allowed.
00100-3

SECTION 00100
Instructions to Bidders
1.05 BID MODIFICATIONS
Bid modification by telegraphic communication will not be allowed.
1.06 RECEIPT AND OPENING OF BIDS
The Owner may consider a minor irregularity in any Bid not prepared and
submitted in accordance with the provisions hereof and may waive any minor
irregularities or reject any and all Bids. Any Bid may be withdrawn prior to the
above scheduled time for the opening of Bids or authorized postponement thereof.
Any Bid received after the time and date specified shall not be opened.
1.07 SUBCONTRACTS
The Bidder is specifically advised that any person, firm, or other party to whom it is
proposed to award a subcontract under this Contract must be disclosed to and must
be acceptable to the Owner.
1.08 CONDITIONS OF THE PROJECT
A. Each Bidder must be informed fully of the conditions relating to the construction of
the Project and the employment of labor thereon. Failure to do so will not relieve a
successful Bidder of the obligation to furnish all material and labor necessary to
carry out the provisions of the Contract. Insofar as possible, the Contractor, in
carrying out the work, must employ such methods or means as will not cause any
interruption of or interference with the work of any other Contractor.
B. The Bidder is advised to examine the location of the Project and to be informed
fully as to its conditions; the conformation of the ground; the character, quality and
quantity of the products needed preliminary to and during the prosecution of the
work; the general and local conditions and all other matters which can in any way
affect the work to be done under the Contract. Failure to examine the site will not
relieve the successful Bidder of an obligation to furnish all products and labor
necessary to carry out the provisions of the Contract.
C. The Bidder shall notify the Owner of the date and time Bidder proposes to examine
the location of the Project. The Bidder shall confine examination to the specific
areas designated for the proposed construction, including easements and public
right-of-ways. If, due to some unforeseen reason, the Owner's proceedings for
obtaining the proposed construction site (including easements), have not been
completed, the Bidder may enter the site only with the express consent of the
00100-4

SECTION 00100
Instructions to Bidders
property owner. The Bidder is solely responsible for any damages caused by
examination of the site.
1.09 NOTICE OF SPECIAL CONDITIONS
If any special federal, state, county, or city laws, municipal ordinances, and the rules
and regulations of any authorities having jurisdiction over construction of the
Project, enclosed, herein referred to, or applicable by law to the Project, conflict
with requirements of the Contract Documents, then the most stringent requirement
prevails. All work shall be in accordance with Georgia Department of
Transportation Standard Specifications for Construction of Roads and Bridges,
latest edition.
The contract shall be completed in a total construction time of THIRTY (30)
consecutive calendar days from notice to proceed.
1.10 OBLIGATION OF BIDDER
By submission of a Bid, each Bidder warrants that Bidder has inspected the site and
has read and is thoroughly familiar with the Contract Documents (including all
addenda). The failure or omission of any Bidder to examine any form, instrument
or document shall in no way relieve any Bidder from any obligation in respect to the
Bid.
1.11 METHOD OF AWARD
A. The Contract will be awarded to the lowest responsible and responsive bidder
whose bid meets the requirements and criteria set forth in the invitation for bids, as
determined solely by the Owner. Award will be made in part on the basis of the
prices given in the Base Bid, not including alternates. Alternates may be granted
prior to the award of the Contract at the discretion of the Owner.
B. The Bidder to whom the award is made will be notified. The Owner reserves the
right to reject any and all Bids and to waive any minor irregularities in Bids
received whenever such rejection or waiver is in the Owner's interest.
C. A responsive Bidder shall be one who submits a Bid in the proper form without
qualification or intent other than as called for in the Contract Documents, and who
properly completes all forms required to be completed and submitted at the time of
the Bidding. The Bidder shall furnish all data required by these Contract
Documents. Failure to do so may result in the Bid being declared non-responsive.
00100-5

SECTION 00100
Instructions to Bidders
D. A responsible Bidder shall be one who can fulfill the following requirements:
1. The Bidder shall maintain a permanent place of business. This requirement
applies to the Bidder where the Bidder is a division of a corporation, or where
the Bidder is 50 percent or more owned by a person, corporation or firm.
2. The Bidder shall demonstrate adequate construction experience and sufficient
equipment resources to properly perform the work under and in conformance
with the Contract Documents. This evaluation will be based upon a list of
completed or active projects and a list of construction equipment available to
the Bidder to perform the work. The Owner may make such investigations as
deemed necessary to determine the ability of the Bidder to perform the work,
and the Bidder shall furnish to the Owner all such information and data for
this purpose as the Owner may reasonably request. The Owner reserves the
right to reject any Bid if the evidence submitted by, or investigation of, such
Bidder fails to satisfy the Owner that such Bidder is properly qualified to
carry out the obligations of the Contract and to complete the Project
contemplated therein.
3. The Bidder shall demonstrate financial resources of sufficient strength to meet
the obligations incident to the performance of the work covered by these
Contract Documents. The ability to obtain the required Performance and
Payment Bonds will not alone demonstrate adequate financial capability.
1.12 EMPLOYMENT OF LOCAL LABOR
Preference in employment on the Project shall, insofar as practical, be given to
qualified local labor.
END OF SECTION
00100-6

SECTION 00300
2026 LMIG Resurfacing
THIS BID SUBMITTED TO:
City of Lavonia
ATTN: Robert Ogburn
12221 Augusta Road
Lavonia, Georgia 30553
(706)356-8781 (Hereinafter called "OWNER")
THIS BID SUBMITTED BY:
(Name)
(Address)
(Telephone) (Hereinafter called "BIDDER")
The undersigned Bidder, in compliance with your Invitation to Bid for the construction of this
Project having examined the Contract Documents and the site of the proposed work, and being
familiar with all of the conditions surrounding the construction of the proposed Project, including
the availability of materials and labor, hereby propose to construct the Project in accordance with
the Contract Documents.
The Bidder proposes and agrees, if this Bid is accepted, to contract with the City of Lavonia in
the form of Contract Agreement specified, to furnish all necessary products, machinery, tools,
apparatus, means of transportation and labor necessary to complete the construction of the Work
in full and complete accordance with the reasonably intended requirements of the
Contract Documents to the full and entire satisfaction of the City of Lavonia with a
definite understanding that no money will be allowed for extra work except as set forth in the
Contract Documents, for the following prices:

Estimated Unit Price Total for
Item Description Unit No. of Units Bid Item
0005 429 MILL ASPHALTIC SY 5,163.0
CONCRETE PAVEMENT,
1.5 IN DEPTH
0010 402-1000 RECYCLED ASPH TN 426.0
CONC PATCHING 12.5 MM
SUPERPAVE, INCL BITUM
MATL & H LIME
0015 402-3100 RECYCLED ASPH TN 930.0
CONC 9.5 MM
SUPERPAVE, 165 LB/SY,
TYPE 1, GP 1 OR BLEND 1,
INCL BITUM MATL & H
LIME
0020 413-1000 BITUM TACK GL 730
COAT
0025 652-2501 SOLID TRAFFIC LM 1.2
STRIPE, 5 IN, WHITE STD
HIGH BUILD
0030 652-2502 SOLID TRAFFIC LM 1.2
STRIPE, 5 IN, YELLOW
STD HIGH BUILD
0035 210 GRADING PER LM 1.2
CENTERLINE MILE,
(TYPICAL MIN SIDTH OF
1' & MAX WIDTH OF 2')
0040 700 GRASSING SY 1,408.0
COMPLETE, INCL. TEMP
AND PERM GRASSING
0045 150 TRAFFIC CONTROL LS 1
BID TOTAL, ITEMS 0005 THROUGH 0045, INCLUSIVE, THE AMOUNT OF
______________________________________________________________________________
_____________________________________________ DOLLARS ($____________________)
The Bidder agrees hereby to commence Work under this Contract, with adequate personnel and
equipment, on a date to be specified in a written order from the OWNER, and to fully complete
WORK under this Contract within 30 consecutive calendar days from Notice to Proceed and
including said date. Bidder further agrees to pay as liquidated damages the sum of $500.00 for
each consecutive calendar day thereafter required to complete all work as provided in the
Instructions to Bidders.
The Bidder declares an understanding that the quantities shown for unit price items are subject to
either increase or decrease, and that should the quantities of any of the items of Work be
increased, The Bidder proposes to do the additional Work at the unit prices stated herein; and
should the quantities be decreased, the Bidder also understands that payment will be made on the