35 X198909 Waste Tire Remediation

INVITATION FOR BID

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

REMEDIATION OF A WASTE TIRE PILE

SCOPE OF WORK

The Commonwealth of Pennsylvania (“Commonwealth”), Department of Environmental Protection (“Department”) is seeking a contractor to provide professional remediation services for the waste tire pile located in Keating Township, McKean County. The Carpenter Waste Tire Pile (“Carpenter Site”) is located at 4498 State Highway 46, Smethport, PA 16749. Remediation of the Carpenter Site includes waste tires from all vehicle types, waste tires on rims, or any other type of mount. For the purpose of this invitation for bid, a waste tire shall include, but is not limited to the following: a cut tire, sidewall cut out from a waste tire, tire tread cut out from a waste tire, a waste tire that is not whole, or any other waste derived from a waste tire.

The successful bidder shall provide remediation services to the Carpenter Site. Remediation services shall include that the successful bidder providing the means for the removal, transportation, processing, and disposal of all waste tires removed from the Carpenter Site in an environmentally sound manner that complies with all applicable federal, Commonwealth, and local laws, regulations, and ordinances.

Acceptable remediation methods of waste tires removed from the Carpenter Site include, but are not limited to: reuse, recycling, chipping and shredding for use as alternate daily cover or disposal at a permitted landfill, shredding waste tires into tire-derived fuel, shredding waste tires into chips for use in approved civil engineering applications, conversion into crumb rubber and/or rubber-related products, or other methods as approved by the Department. In advance of commencing operations, the successful bidder must provide the Department with a list of all potential processing and/or disposal facilities that it intends to use for waste tires removed during the contract period.

The successful bidder shall provide all necessary labor and equipment to perform the following:

• Remove, process, or both, the waste tires from the Carpenter Site; and

• Transport the waste tires to a permitted storage, processing, or both, reuse location or disposal facility.

The above-mentioned facility or location shall operate in compliance with applicable permits and all prevailing environmental laws and regulations.

All work shall comply with all applicable laws and regulations, including but not limited to the Department’s Solid Waste Management Act, Act of July 7, 1980, P.L. 380, No. 97, 35 P.S. Sections 6018.101 to 6018.1003; Residual Waste Management Rules and Regulations, 25 Pa. Code Chapters 287 to 299; Waste Transportation Safety Act, Act of June 29, 2002, Pa. C.S. Sections 6201 to 6209; and Waste Tire Recycling Act, Act of December 19, 1996, P.L. 1478, No. 190, 35 P.S. Sections 6029.101 to 6029.302.

A site visit at the Carpenter Site has been scheduled for Tuesday, May 19, 2026, at 10:00 AM ET. Requests to attend the site visit must be received no later than Monday, May 18, 2026, by 12:00 PM ET. To RSVP, contact Kyle Smith at 814-332-6107 or kyasmit@pa.gov. Participation in the scheduled site visit is encouraged but not mandatory.

CONTRACT TASKS

Through this bidding process, the Department is seeking to enter into an Established Price contract with a professional contractor to conduct partial remediation of waste tires from the Carpenter Site.

Upon notification from the Department to the successful Contractor of the need for removal of waste tires from the Carpenter Site, the Contractor shall provide its written cleanup plan within two weeks to the Department for approval. The written cleanup plan is described below.

CLEANUP PLAN

The successful bidder shall provide and maintain a written cleanup plan at the Carpenter Site for the duration of the project. The written cleanup plan shall be submitted to the Department prior to the start of remediation, and shall include a description of the following:

• Anticipated start date of project;

• Projected operating days and hours;

• Names and contact information of individuals who will be responsible for conducting onsite operations for the remediation of waste tires at the site;

• The remediation and processing operations;

• Temporary storage or staging of waste tires or processed waste tires;

• Waste tire loading process;

• The names and addresses of the end-use facility or facilities that will receive waste tires, processed waste tires, or both, that result from the remediation efforts. Please note that all waste tires must be removed from the site. The end-use facility or facilities shall be permitted to receive such waste tires or processed waste tires;

• The process used for obtaining and maintaining a weight slip from a certified weigh master for every load of waste tires or processed waste tires removed from the Carpenter Site. Each load removed is required to be documented with a weight slip;

• An emergency response plan;

• Erosion and sedimentation control measures to be used onsite during operation to include final grading plan after cessation of operation;

• Storage of any large equipment that may be used during waste tire pile remediation;

• Storage and disposal of any byproducts of the processing operation;

• Account for stream crossings and streambank/riparian zone protection, if applicable to the site;

• Final grading and stabilization to include returning the site to approximate original contour and stabilizing the site after cessation of operation

CONTRACTOR RESPONSIBILITIES

• The processing, removal, and transportation of waste tires, as well as delivery and acceptance by a permitted storage, reuse location and/or facility or facilities, shall begin within 30 days of receiving a fully executed purchase order/contract. All work for the site must be completed within six months unless approved otherwise by the Department.

• The Department must approve, in advance of transport, the end-use facility or facilities that will receive waste tires, processed waste tires, or both, resulting from the remediation efforts. The end-use facility or facilities must be permitted to receive waste tires or processed waste tires. The successful bidder shall receive written approval from the Department prior to transport of waste tires in accordance with the contract. The successful bidder must provide written documentation to the Department, upon request, detailing purchase orders, contracts, agreements, or both, with the permitted storage, processing, or both, disposal facility or facilities where the waste tires or processed waste tires will ultimately be processed or disposed.

• The successful bidder must secure all necessary permits prior to beginning onsite work.

• As related to tree-clearing and land grubbing, clear-cutting and severe deforestation are not permitted.

• The successful bidder must comply with PA Chapter 102 regulatory requirements as related to storm water, erosion and sedimentation control. Storm water runoff shall be managed in accordance with the Clean Streams Law and regulations established under it. Prior to commencing operations at the property, the successful bidder must obtain all necessary storm water management permits, if applicable.

• As determined by the Department, the contract may be cancelled if the successful bidder does not achieve consistent and continued progress in removing waste tires from the site.

• For the duration of remediation activities, the contractor must work cooperatively with the property owner(s) in coordination and implementation of all remediation activities. The successful bidder must maintain and allow for open property access for each landowner, as well as for normal traffic, farming operations, or both. The successful bidder must strive to minimize adverse impacts to the property and surrounding environment in all aspects of operation.

• The successful bidder shall submit monthly progress reports to the Department. Each monthly report must identify the number of tons of waste tires removed from the site. All monthly reports shall be provided in hard copy or digital form. The successful bidder shall provide a final report at the end of the contract and any subsequent renewal terms. Digital photographs of both the original conditions at the site and final site conditions must be submitted to the Department.

CONTRACTOR QUALIFICATIONS

The contractor shall possess a minimum of three years’ experience in remediation of waste tire piles and earthmoving/grading work. After bid opening and prior to award of the contract, the Department shall request that the apparent low bidder to demonstrate its qualifications. The Department will also review the contractor’s compliance history in accordance with environmental statutes, rules, and regulations.

1. Experience

The Department will evaluate the lowest bidder based on its past experience of conducting waste tire cleanups. Prior to award, the Department shall contact the apparent lowest bidder for a list of the respective site locations and total number of waste tire cleanups it has completed, including the total number of tons it has cleaned up over the past three years. The apparent lowest bidder must:

• List the number of years that the bidder has worked in the waste tire management business;

• List the waste tire sites cleanups completed by the bidder;

• Provide information on the number of waste tires removed, if the waste tires were shredded/chipped, and how the waste tires were disposed.

• List other related project experience that the bidder believes qualifies it for this work.

2. Compliance History/Background

• The Department will conduct a background/compliance status review for the purpose of determining compliance status with respect to applicable environmental regulations. The selected Contractor must demonstrate a history of environmental compliance, having an absence of significant, egregious, or both, noncompliance or enforcement actions on record. Each bidder is required to provide information related to past and current compliance and instances of noncompliance, including Notices of Violation, penalties and enforcement actions. The Department reserves the right to reject any and all bids from any contractor who is determined by the Department to be in violation of applicable environmental regulations or for any other reason per the attached Terms and Conditions. The Department also reserves the right to terminate the contract awarded at any point during the term of the contract as a result of noncompliance with any federal, Commonwealth, or local law, regulation or ordinance.

INSURANCE REQUIREMENTS

The successful bidder shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth:

1. Workmen’s Compensation Insurance sufficient to cover all employees of the successful bidder working to fulfill the obligations of this contract.

2. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Such policy shall name the Commonwealth and each property owner as an additional insured. Prior to the commencement of work under this contract, the successful bidder must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverages afforded under the policy shall not be cancelled or changed until at least thirty days written notice has been given to the Department.

CONTRACT TERM

The term of the contract will commence on the Effective Date or upon Purchase Order execution and will end one year after execution. The Issuing Office will fix the Effective Date after the contract has been fully executed by the selected Offeror and by the Commonwealth and all approvals required by Commonwealth contracting procedures have been obtained. The selected Offeror shall not start the performance of any work prior to the Effective Date of the contract, and the Commonwealth shall not be liable to pay the selected Offeror for any service or work performed or expenses incurred before the Effective Date of the contract.

PAYMENT TERMS

The successful bidder shall be reimbursed at the unit price bid for actual services performed. The unit price is the price per one ton of waste tires, processed or disposed. Unit price must include all costs associated with removal, transportation, and disposal.

• Due to regulatory requirements, the Department will not provide reimbursement for whole waste tires taken to a landfill and accepted by that landfill as waste, although chipped or shredded tires may be disposed at some facilities.

• No part of the payments or disbursement from this fund may be allocated towards the purchase of equipment.

• Payments shall be made on a reimbursement basis for services satisfactorily performed as determined by the Department.

• The successful bidder shall be paid, “per ton of waste tires processed or disposed” on a reimbursement basis for services performed. The successful bidder may submit invoices for reimbursement to the Department on a monthly basis. The successful bidder shall submit legible weight slips to support expenditures. Reimbursement requests shall be made to coincide with the expenditures of waste tire removal and/or processed from the property along with submittal of monthly progress reports. Weight of all trailer loads transported from the property to the permitted storage, reuse and/or disposal facility shall be documented on weight slips obtained from a certified weigh master. These records shall be used when seeking reimbursement. In all cases the successful bidder shall provide written documentation from the end use location operator/owner showing proof of receipt of waste tires for reuse or disposition.

• Written documentation providing proof of acceptance and offsite processing of waste tires must be provided to the Department, as well as written documentation from the end use location facility owner, or both, showing proof of receipt of waste tires. These records shall be submitted to the Department with all reimbursement requests and made available to the Department any time thereafter upon request.

• Payment to the contractor shall be made within approximately 30 business days after invoice receipt at the unit bid price for the quantities supplied.

• Invoices shall be provided to:

PA DEP, Northwest Regional Office

Attn: Business Office

230 Chestnut Street

Meadville, PA 16335

AGENCY CONTACTS

Any technical questions should be directed to Kyle Smith, phone: 814.332.6107, email: kyasmit@pa.gov.

Bidding procedure questions should be directed to Brady Fries, phone: 717.783.8381, email: bfries@pa.gov.

Email communication is preferred.

BID SUBMISSION

All Bids must be submitted electronically through the Department of General Services’ (“DGS”) eMarketplace website. The eMarketplace website is located at http://www.emarketplace.state.pa.us. Neither the Department nor DGS are responsible for the maintenance of the eMarketplace website.

DGS’s Supplier Service Center (https://www.dgs.pa.gov/Materials-Services-Procurement/Supplier-Service-Center/Pages/default.aspx) is available to assist vendors with registration, bidding, and account management. For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call (877) 435-7363, choose option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov or call (877) 435-7363, choose option 2.

The Department is not responsible for the support or functionality of any DGS website.

Locating and Responding to a Solicitation

https://www.pa.gov/content/dam/copapwp-pagov/en/dgs/documents/documents/procurement-forms/supplier-service-center/locating%20and%20responding%20to%20a%20solicitation.pdf

ESTIMATED QUANTITIES

The quantities contained in this Invitation For Bid section are estimated only and may increase or decrease dependent upon the needs of the Department. Ancillary items may be added to this acquisition at the discretion of both parties at a mutually agreed price. Any quantities noted are estimated and may be adjusted for budgeting purposes prior to award.

BID AWARD

Award will be given to the responsible responsive bidder based on the lowest grand total price. Bidders are required to complete and return the “Reciprocal Limitations Form” electronically attached to the IFB file. For reference, please see Title 62 Pa C.S. Section 107. Bidders shall complete and return all attached forms electronically attached to the IFB file.

ATTACHMENT A – Name and Location of Waste Tire Sites

Site Name	Municipality	County	Waste Tires (est.)	Tonnage (est.)
Carpenter Waste Tire Pile	Keating Twp	McKean	3,000	3
			00	00
			00	00
		Total	3,000	3

The Carpenter Site is estimated to contain approximately 3,000 waste tires.