Ohio State Fair Celeste Center Video Production

Location: Ohio
Posted: Sep 7, 2025
Due: Oct 1, 2025
Agency: State Government of Ohio
Type of Government: State & Local
Category:
  • T - Photographic, Mapping, Printing, and Publications Services
Solicitation No: SRC0000033723
Publication URL: To access bid details, please log in.
Solicitation ID: SRC0000033723
Solicitation Name: Ohio State Fair Celeste Center Video Production
Original Begin Date: 9/5/2025 12:00:00 PM
Begin Date: 9/5/2025 12:00:00 PM
End Date: 10/1/2025 8:00:00 AM
Inquiry End Date: 9/30/2025 1:00:00 PM
Commodity: Electrical Systems and Lighting and Components and Accessories and Supplies
MBE Set Aside: MBE Set Aside
Agency: EXP102100 - Featured Entertainment
EXP-Ohio Expositions Commission
Solicitation Status: Open for Bidding
Solicitation Type: Request For Proposal (RFP) (Double Envelope)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000033723
Solicitation Name
Ohio State Fair Celeste Center Video Production
RFx Type
Request For Proposal (RFP) (Double Envelope)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
9/5/2025 12:00:00 PM (ET)
Amendment?
End Date
10/1/2025 8:00:00 AM (ET)
Inquiry End Date
9/30/2025 1:00:00 PM
Summary

Video projection system for concerts and events in the 9,000 seat, air-conditioned Celeste Center. The venue is host to a wide variety of national performers such as Foreigner, T-Pain, Reba McEntire, Jeff Dunham, Casting Crowns and Warren Zeiders. All proposals should include a 16x9 format, high-definition video system per the following guidelines:
•    Two (2) – 16’ wide x 9’high LED screens, 5 MM pitch or better resolution, with processing & receiving, 16x9 aspect ratio, 1920x1080 resolution video signal or better •    Three (3) – high-definition cameras: 1.    Two of them to be handheld (presenter may substitute a minimum of three (3)    remote cameras for these 2.    One tripod with 70x long sled lenses and CCU control •    Three (3) - Camera operators as needed unless using remote cameras •    One (1) - Video director/switch operator •    One (1) - high-definition video switcher with Multiview monitoring and 6-DVI or HDMI inputs. •    One (1) - Clear Com package for camera operators including both wired & wireless belt packs. •    Two (2) – Audio packages for monitoring and sending house audio through studio speakers. •    Two (2) 27” video monitors for use on stage as teleprompters •    Five digital message boards for indoor/outdoor use across the Fairgrounds
(approximately 3'x5') •    All necessary motors, trussing, rigging, cabling and equipment as needed to safely install the system in a professional manner as expected by national touring concert industry. •    All necessary cables, converters, monitors and cable distribution as needed to adequately run the system in a professional manner as expected by national touring concert industry. •    200 Amp Distro 3 Phase Cam in •    100’ 2/0 Feeder Set •    2/0 Feeder Jumpers
•    20" television /monitor on stand •    Self-powered speaker 15” on stand •    Appropriate 300’ cable run and distribution
The OEC is also requesting pricing for the following additional (optional) equipment:
•    Upstage video wall •    20’ wide x 12’ high LED screens. 5MM pitch or better resolution with processing and receiving, 4K processing, 16x9 aspect ratio, 1920x1080 resolution video signal or better
(NOTE) Video wall not to exceed a total of 4500 lbs. and/or 1500 lbs. per hang point. •    All necessary motors, trussing, rigging, cabling and equipment as needed to safely install the system in a professional manner as expected by national touring concert industry. •    All necessary cables, converters, monitors and cable distribution as needed to adequately run the system in a professional manner as expected by national touring concert industry. •    Other information related to the Video Screens Upstage: 1.    (2) SDI Lines from stage right to video world 2.    (2) 150 ft fiber snakes from FOH to Video World 3.    (2) CAAT 6 lines from FOH to stage right 4.    (2) CAT 6 lines from FOH to video World

Predecessor Contract
Process

Proposals shall contain at least the following information:

Ship To
Contracting Entity
EXP-Ohio Expositions Commission
1 Record(s)
Participating Agencies
EXP102100 - Featured Entertainment
1 Record(s)
Solicitation Documents
Keywords
Search Reset
Title Type Att. Validity End Date Validity End Date
OHIO STATE FAIR VIDEO IMAGE ENHANCEMENT RFP RFx Commercial Documents (Approved)
1 Record(s)
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