City Hall 3rd Floor Renovation
| Location: | North Carolina |
|---|---|
| Posted: | Jul 1, 2026 |
| Due: | Jul 23, 2026 |
| Agency: | City of Fayetteville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Reference number: COF1517005 |
| Publication URL: | To access bid details, please log in. |
City Hall 3rd Floor Renovation
Closing date
July 23, 2026, 02:00 PM
- Reference number COF1517005
- Status Open
- Summary The project consists of renovating an existing storage room on the third floor of City Hall, located at 433 Hay Street, Fayetteville, NC, into three private offices and a connecting corridor. The work includes all required architectural, mechanical, electrical, IT/data, fire sprinkler, and life safety improvements to meet applicable codes and City of Fayetteville standards.
Attachment Preview
CITY OF FAYETTEVILLE, NC | ITB No.COF1517005 | City Hall 3rd Floor Renovation
CITY OF FAYETTEVILLE, NORTH CAROLINA
INVITATION TO BID – CONSTRUCTION
City Hall 3rd Floor Renovation
ITB No. COF1517005
DATE ISSUED: July 1, 2026
BIDS DUE: July 23, 2026 at 2:00 PM ET
FUNDING SOURCE: General Fund
ISSUED BY: City of Fayetteville, North Carolina
PRIMARY CONTACT: Kim Toon, Purchasing Manager
KimberlyToon@fayettevillenc.gov
(910) 433-1942
OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.
City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 1 of 98
CITY OF FAYETTEVILLE, NC | ITB No.COF1517005 | City Hall 3rd Floor Renovation
A MESSAGE FROM THE CITY OF FAYETTEVILLE CITY MANAGER, DR. DOUGLAS J. HEWETT, ICMA-CM
The City of Fayetteville is fully committed to providing Small Local Business Enterprises (SLBEs) and
small businesses an equal opportunity to participate in all aspects of City contracting, including but not
limited to participation in the procurement of contracts relating to construction, professional services,
equipment, supplies, and improvements to facilities throughout the City.
It is the policy of the City to prohibit discrimination against any person or business in pursuit of these
opportunities on the basis of race, sex, color, religion, national origin, age, or disability, and to conduct
its contracting and purchasing programs so as to prevent such discrimination. The City is committed to
following all applicable federal, state, and local laws as they relate to procurement practices.
Small Business Participation Commitment
The City will actively seek and identify qualified small businesses, including SLBEs, and offer them the
opportunity to participate in the procurement of contracts for all City purchasing and service contracts as
well as construction and repair contracts. The City aspires to spend 40% of its eligible contract dollars
with small local suppliers and contractors.
Small Business Enterprise Program
The City’s Charter has been amended by the General Assembly (H.B. 198) to establish a small business
enterprise program to promote the development of small local businesses. The City is authorized to
establish bid and proposal specifications that include measures to enhance participation by small
business enterprises located in Cumberland and Hoke Counties, including:
• Arranging solicitations, specifications, and contract requirements to facilitate small business
participation
• Providing technical assistance and capacity building programs
• Carrying out information and communication programs on contracting procedures and
opportunities
• Implementing outreach programs to identify and engage qualified small businesses
• Offering supportive services to help small businesses compete effectively
• Ensuring prompt payment to subcontractors
• Simplifying bonding and insurance requirements where appropriate
Federal and State-Funded Projects — Important Notice
In accordance with state directive following the U.S. Department of Transportation’s October 3, 2025
Interim Final Rule to 49 CFR Part 26:
For Federally-Funded Contracts:
• No DBE goals may be established for federally-funded contracts until further guidance is provided
by the state
• All existing DBE certifications are in suspended status pending Unified Certification Program
(UCP) reevaluation under new individualized disadvantage standards
• Firms are not required to submit DBE participation commitments at this time
For State-Funded Contracts:
City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 2 of 98
CITY OF FAYETTEVILLE, NC | ITB No.COF1517005 | City Hall 3rd Floor Renovation
TABLE OF CONTENTS
Small Business Participation Commitment ......................................................................................... 2
Small Business Enterprise Program ................................................................................................... 2
Federal and State-Funded Projects — Important Notice .................................................................... 2
For Federally-Funded Contracts: .................................................................................................... 2
For State-Funded Contracts: .......................................................................................................... 2
Equal Opportunity for All .................................................................................................................... 3
TABLE OF CONTENTS......................................................................................................................... 4
NOTICE TO BIDDERS .......................................................................................................................... 8
SECTION 1: INTRODUCTION & GENERAL INSTRUCTIONS .............................................................. 9
1.1 Intent of Invitation to Bid .............................................................................................................. 9
1.2 Background ................................................................................................................................. 9
The purpose of this construction project is to renovate an existing storage room located on the 3rd
floor of City Hall at 433 Hay Street, Fayetteville, NC 28301, and convert the space into functional
office accommodations to support City operations. The renovation is intended to improve the
utilization of existing interior space by creating three equally sized private offices and an adjoining
corridor within the current building footprint. ....................................................................................... 9
The project site is located within the occupied City Hall facility in downtown Fayetteville, North
Carolina. Contractors shall be expected to coordinate all work activities to minimize disruption to
ongoing City operations and maintain safe access throughout the duration of construction................ 9
The scope of work includes all associated architectural, mechanical, electrical, IT/data, fire sprinkler,
and life safety modifications necessary to support the renovated office layout and to ensure
compliance with applicable building codes, egress requirements, and City of Fayetteville standards. 9
There are no known prior contracts associated with this specific renovation scope. ........................... 9
1.3 ITB Schedule............................................................................................................................. 10
1.4 Pre-Bid Meeting (MANDATORY)............................................................................................... 10
1.5 Vendor Registration................................................................................................................... 10
SECTION 2: BID SUBMISSION REQUIREMENTS ............................................................................. 11
2.1 Submission of Bids .................................................................................................................... 11
2.2 Bid Contents.............................................................................................................................. 11
2.3 Request for Clarification ............................................................................................................ 12
2.4 Addenda.................................................................................................................................... 12
2.5 Withdrawal of Bids..................................................................................................................... 12
2.6 Public Records .......................................................................................................................... 12
2.7 Insurance Requirements ........................................................................................................... 12
2.8 Contractor Licensing ................................................................................................................. 13
2.9 Conflict of Interest ..................................................................................................................... 13
2.10 City’s Reserved Rights ............................................................................................................ 13
SECTION 3: EVALUATION OF BIDS .................................................................................................. 14
City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 4 of 98
CITY OF FAYETTEVILLE, NC | ITB No.COF1517005 | City Hall 3rd Floor Renovation
3.1 Award Standard — Lowest Responsive, Responsible Bidder .................................................... 14
3.2 Responsiveness and Responsibility Criteria .............................................................................. 14
3.3 Evaluation Process.................................................................................................................... 14
3.4 Confidentiality During Evaluation ............................................................................................... 14
SECTION 4: AGREEMENT & GENERAL CONDITIONS ..................................................................... 15
4.1 Contract Term ........................................................................................................................... 15
4.2 Contract Execution .................................................................................................................... 15
4.3 Availability of Funds .................................................................................................................. 15
4.4 Non-Discrimination / Equal Opportunity ..................................................................................... 15
4.5 E-Verify Compliance.................................................................................................................. 15
4.6 NC Secretary of State Registration............................................................................................ 15
4.7 Collusive Bidding ....................................................................................................................... 15
4.8 General Indemnity ..................................................................................................................... 15
4.9 ADA Compliance and Accessibility Requirements ..................................................................... 15
4.10 Assignment and Subcontracting .............................................................................................. 16
4.11 Termination ............................................................................................................................. 16
4.12 Dispute Resolution .................................................................................................................. 17
4.13 Notification of Legal Issues...................................................................................................... 17
SECTION 5: NC CONSTRUCTION PROCUREMENT TERMS AND CONDITIONS............................ 18
5.1 Formal Bidding Requirements — G.S. 143-128 and 143-129 .................................................... 18
5.2 Performance Bond and Payment Bond — G.S. 44A-26 and 44A-27 ......................................... 18
5.3 Bid Security / Bid Bond.............................................................................................................. 18
5.4 Retainage — G.S. 143-134.1 .................................................................................................... 18
5.5 Prompt Payment — G.S. Chapter 22C (NC Prompt Pay Act) .................................................... 18
5.6 Change Orders and Modifications ............................................................................................. 19
5.7 Substantial Completion and Final Completion ........................................................................... 19
5.8 Liquidated Damages ................................................................................................................. 19
5.9 Construction Safety — OSHA and NC OSH .............................................................................. 19
5.10 Lien Waivers and Releases — G.S. Chapter 44A.................................................................... 19
5.11 Sales Tax Exemption — G.S. 105-164.14(b) ........................................................................... 19
5.12 Materials, Testing, and Inspections ......................................................................................... 19
5.13 Environmental Compliance...................................................................................................... 19
5.14 Contractor’s License Compliance — G.S. 87-1........................................................................ 20
5.15 Warranty.................................................................................................................................. 20
5.16 NC General Statutes Reference .............................................................................................. 20
SECTION 6: SUBCONTRACTOR REQUIREMENTS AND FLOW-DOWN TERMS ............................. 21
6.1 Subcontractor Identification and Approval ................................................................................. 21
6.2 Subcontractor Changes — Immediate Reporting Requirement ................................................. 21
6.3 Flow-Down Terms and Conditions............................................................................................. 21
City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 5 of 98
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