Blue Street Office Building Renovation

CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
CITY OF FAYETTEVILLE, NORTH CAROLINA
INVITATION TO BID - CONSTRUCTION
Blue Street Office Building Renovation
ITB No. COF1517006
DATE ISSUED: July 1, 2026
BIDS DUE: July 23, 2026, at 1:00 PM ET
FUNDING SOURCE: Local
ISSUED BY: City of Fayetteville, North Carolina
PRIMARY CONTACT: Kimberly Toon, Purchasing Manager
KimberlyToon@fayettevillenc.gov
(910) 433-1942
OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.
City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 1 of 96

CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
A MESSAGE FROM THE CITY OF FAYETTEVILLE CITY MANAGER, DR. DOUGLAS J. HEWETT, ICMA-CM
The City of Fayetteville is fully committed to providing Small Local Business Enterprises (SLBEs) and
small businesses an equal opportunity to participate in all aspects of City contracting, including but not
limited to participation in the procurement of contracts relating to construction, professional services,
equipment, supplies, and improvements to facilities throughout the City.
It is the policy of the City to prohibit discrimination against any person or business in pursuit of these
opportunities on the basis of race, sex, color, religion, national origin, age, or disability, and to conduct
its contracting and purchasing programs so as to prevent such discrimination. The City is committed to
following all applicable federal, state, and local laws as they relate to procurement practices.
Small Business Participation Commitment
The City will actively seek and identify qualified small businesses, including SLBEs, and offer them the
opportunity to participate in the procurement of contracts for all City purchasing and service contracts as
well as construction and repair contracts. The City aspires to spend 40% of its eligible contract dollars
with small local suppliers and contractors.
Small Business Enterprise Program
The City's Charter has been amended by the General Assembly (H.B. 198) to establish a small business
enterprise program to promote the development of small local businesses. The City is authorized to
establish bid and proposal specifications that include measures to enhance participation by small
business enterprises located in Cumberland and Hoke Counties, including:
* Arranging solicitations, specifications, and contract requirements to facilitate small business
participation
* Providing technical assistance and capacity building programs
* Carrying out information and communication programs on contracting procedures and
opportunities
* Implementing outreach programs to identify and engage qualified small businesses
* Offering supportive services to help small businesses compete effectively
* Ensuring prompt payment to subcontractors
* Simplifying bonding and insurance requirements where appropriate
Federal and State-Funded Projects - Important Notice
In accordance with state directive following the U.S. Department of Transportation's October 3, 2025
Interim Final Rule to 49 CFR Part 26:
For Federally-Funded Contracts:
* No DBE goals may be established for federally-funded contracts until further guidance is provided
by the state
* All existing DBE certifications are in suspended status pending Unified Certification Program
(UCP) reevaluation under new individualized disadvantage standards
* Firms are not required to submit DBE participation commitments at this time
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
TABLE OF CONTENTS
Small Business Participation Commitment ......................................................................................... 2
Small Business Enterprise Program ................................................................................................... 2
Federal and State-Funded Projects - Important Notice .................................................................... 2
For Federally-Funded Contracts: .................................................................................................... 2
For State-Funded Contracts: .......................................................................................................... 3
Equal Opportunity for All .................................................................................................................... 3
TABLE OF CONTENTS ......................................................................................................................... 4
NOTICE TO BIDDERS .......................................................................................................................... 7
SECTION 1: INTRODUCTION & GENERAL INSTRUCTIONS .............................................................. 8
1.1 Intent of Invitation to Bid .............................................................................................................. 8
1.2 Background ................................................................................................................................. 8
1.3 ITB Schedule ............................................................................................................................... 8
1.4 Pre-Bid Meeting (MANDATORY) ................................................................................................. 9
1.5 Vendor Registration ..................................................................................................................... 9
SECTION 2: BID SUBMISSION REQUIREMENTS ............................................................................. 10
2.1 Submission of Bids .................................................................................................................... 10
2.2 Bid Contents .............................................................................................................................. 10
2.3 Request for Clarification ............................................................................................................ 11
2.4 Addenda .................................................................................................................................... 11
2.5 Withdrawal of Bids ..................................................................................................................... 11
2.6 Public Records .......................................................................................................................... 11
2.7 Insurance Requirements ........................................................................................................... 11
2.8 Contractor Licensing ................................................................................................................. 12
2.9 Conflict of Interest ..................................................................................................................... 12
2.10 City's Reserved Rights ............................................................................................................ 12
SECTION 3: EVALUATION OF BIDS .................................................................................................. 13
3.1 Award Standard - Lowest Responsive, Responsible Bidder .................................................... 13
3.2 Responsiveness and Responsibility Criteria .............................................................................. 13
3.3 Evaluation Process .................................................................................................................... 13
3.4 Confidentiality During Evaluation ............................................................................................... 13
SECTION 4: AGREEMENT & GENERAL CONDITIONS ..................................................................... 14
4.1 Contract Term ........................................................................................................................... 14
4.2 Contract Execution .................................................................................................................... 14
4.3 Availability of Funds .................................................................................................................. 14
4.4 Non-Discrimination / Equal Opportunity ..................................................................................... 14
4.5 E-Verify Compliance .................................................................................................................. 14
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
4.6 NC Secretary of State Registration ............................................................................................ 14
4.7 Collusive Bidding ....................................................................................................................... 14
4.8 General Indemnity ..................................................................................................................... 14
4.9 ADA Compliance and Accessibility Requirements ..................................................................... 14
4.10 Assignment and Subcontracting .............................................................................................. 15
4.11 Termination ............................................................................................................................. 15
4.12 Dispute Resolution .................................................................................................................. 16
4.13 Notification of Legal Issues ...................................................................................................... 16
SECTION 5: NC CONSTRUCTION PROCUREMENT TERMS AND CONDITIONS ............................ 17
5.1 Formal Bidding Requirements - G.S. 143-128 and 143-129 .................................................... 17
5.2 Performance Bond and Payment Bond - G.S. 44A-26 and 44A-27 ......................................... 17
5.3 Bid Security / Bid Bond .............................................................................................................. 17
5.4 Retainage - G.S. 22C-1 and G.S. 143-134.1 ........................................................................... 17
5.5 Prompt Payment - G.S. Chapter 22C (NC Prompt Pay Act) .................................................... 17
5.6 Change Orders and Modifications ............................................................................................. 17
5.7 Substantial Completion and Final Completion ........................................................................... 18
5.8 Liquidated Damages ................................................................................................................. 18
5.9 Construction Safety - OSHA and NC OSH .............................................................................. 18
5.10 Lien Waivers and Releases - G.S. Chapter 44A .................................................................... 18
5.11 Sales Tax Exemption - G.S. 105-164.14(b) ........................................................................... 18
5.12 Materials, Testing, and Inspections ......................................................................................... 18
5.13 Environmental Compliance ...................................................................................................... 18
5.14 Contractor's License Compliance - G.S. 87-1........................................................................ 18
5.15 Warranty .................................................................................................................................. 19
5.16 NC General Statutes Reference .............................................................................................. 19
SECTION 6: SUBCONTRACTOR REQUIREMENTS AND FLOW-DOWN TERMS ............................. 20
6.1 Subcontractor Identification and Approval ................................................................................. 20
6.2 Subcontractor Changes - Immediate Reporting Requirement ................................................. 20
6.3 Flow-Down Terms and Conditions ............................................................................................. 20
6.4 Sub-Tier Subcontractors ............................................................................................................ 21
SECTION 7: SDBE & HUB PROGRAM REQUIREMENTS .................................................................. 22
7.1 City of Fayetteville SDBE Program ............................................................................................ 22
7.2 NC HUB Program - G.S. 143-48, G.S. 143-48.4, G.S. 143-128.2, and G.S. 143-128.4 ........... 22
7.3 HUB Affidavit Forms (See Attachment L)................................................................................... 22
7.4 Reporting Requirements During Contract Performance ............................................................. 22
SECTION 8: SCOPE OF WORK ......................................................................................................... 23
8.1 Overview ................................................................................................................................... 23
8.2 Detailed Requirements .............................................................................................................. 23
8.3 Performance Standards ............................................................................................................. 23
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
8.4 Project Timeline and Phasing .................................................................................................... 23
8.5 City Responsibilities .................................................................................................................. 24
8.6 Deliverables .............................................................................................................................. 24
SECTION 9: RESPONDENT INFORMATION SHEET ......................................................................... 25
SECTION 10: BID RESPONSE FORM ................................................................................................ 26
ATTACHMENT A: BID SCHEDULE / FINANCIAL PROPOSAL ........................................................... 27
ATTACHMENT B: REFERENCES FORM (CONSTRUCTION) ............................................................ 28
ATTACHMENT C: SMALL BUSINESS PARTICIPATION (SDBE & HUB PROGRAMS) ...................... 29
C.1 City of Fayetteville SDBE Program ........................................................................................... 29
C.2 NC HUB Program ..................................................................................................................... 29
C.3 Federal DEI Compliance Certification (Federal Contractors Only) Error! Bookmark not defined.
ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION ...................................................... 30
ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR ............................................. 31
ATTACHMENT F: NON-COLLUSION CERTIFICATION ...................................................................... 32
ATTACHMENT G: DEBARMENT, SUSPENSION & RESPONSIBILITY CERTIFICATION .................. 33
ATTACHMENT H: PENDING LITIGATION & LEGAL PROCEEDINGS DISCLOSURE ....................... 34
ATTACHMENT I: SUBCONTRACTOR LIST AND CHANGE NOTIFICATION FORM .......................... 36
SUBCONTRACTOR CHANGE NOTIFICATION FORM ................................................................... 37
ATTACHMENT J: BID BOND / PERFORMANCE BOND / PAYMENT BOND ...................................... 38
BID BOND ........................................................................................................................................ 38
PERFORMANCE BOND - G.S. 44A-26 ......................................................................................... 38
PAYMENT BOND - G.S. 44A-27 .................................................................................................... 39
ATTACHMENT K: DRAFT CITY OF FAYETTEVILLE GENERAL CONSTRUCTION CONTRACT ...... 40
SIGNATURE BLOCK ...........................................................................................................................
EXHIBITS ......................................................................................................................................... 92
ATTACHMENT L: HUB / SDBE AFFIDAVITS (BIDDER MUST COMPLETE AND RETURN) .............. 93
HUB AFFIDAVIT A - LISTING OF PROPOSED SDBE/HUB SUBCONTRACTORS AND
SUPPLIERS ..................................................................................................................................... 93
HUB AFFIDAVIT B - GOOD FAITH EFFORTS DOCUMENTATION .............................................. 94
HUB AFFIDAVIT C - SDBE/HUB CERTIFICATION AND UTILIZATION COMMITMENT ............... 95
PART I - Prime Contractor SDBE/HUB Status ............................................................................ 95
PART II - Utilization Commitment ............................................................................................... 95
PART III - Certification ................................................................................................................ 96
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
NOTICE TO BIDDERS
Pursuant to N.C.G.S. 143-129, sealed bids will be received by the City of Fayetteville, until 1:00 p.m.,
July 23, 2026, at City Hall, 433 Hay Street, Fayetteville, North Carolina, at which time they will be publicly
opened and read aloud for the following:
Blue Street Office Building Renovation - Project No. COF1517006
Bids may be mailed to the City Purchasing Office, Attn: Kimberly Toon, Purchasing Manager, 433 Hay
Street, Fayetteville, NC 28301, or may be delivered in person or by express mail to the same address.
The City of Fayetteville will not be responsible for picking up bids at the post office. Bids arriving after the
hour designated for opening shall not be considered.
Plans, specifications, and bid documents may be obtained in the Purchasing Office of the City of
Fayetteville, 2nd floor, City Hall, 433 Hay Street, between the hours of 8:00 a.m. and 5:00 p.m., Monday
through Friday, or by email request to KimberlyToon@fayettevillenc.gov. Bid Documents are also posted
at: https://www.fayettevillenc.gov/City-Departments/Finance/Purchasing/Bid-Opportunities.
The advertisement for this Invitation to Bid was published at least seven (7) full days before the bid
opening date in a newspaper of general circulation and/or electronically in accordance with G.S. 143-
129(b).
THIS PROJECT IS FUNDED SOLELY WITH CITY OF FAYETTEVILLE GENERAL FUND / LOCAL
FUNDS. No federal funding is involved. Federal terms and conditions - including Davis-Bacon
prevailing wage requirements and federal Buy American provisions - do not apply to this contract.
Questions regarding this bid must be submitted in writing by e-mail to Kimberly Toon, Purchasing
Manager, at COFBiddingQuestions@fayettevillenc.gov no later than 5:00 p.m. on the deadline stated in
the ITB Schedule. Bidders are expressly prohibited from contacting any City of Fayetteville official or
employee except through the designated channel above.
The City reserves the right to reject any or all bids and to waive all informalities or irregularities, taking
into consideration quality, performance, and the time specified in the bids for the performance of the
contract, and to award the contract to the lowest responsive and responsible bidder whose bid conforms
to all material requirements of the Invitation to Bid.
City of Fayetteville
Kim Toon, CLGPO - Purchasing Manager
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
SECTION 1: INTRODUCTION & GENERAL INSTRUCTIONS
1.1 Intent of Invitation to Bid
The purpose and intent of this Invitation to Bid (ITB) is to solicit competitive sealed bids from qualified,
licensed general contractors to renovate the existing Blue Street Senior Center for use as City offices.
The construction work includes demolition and renovation of interior finishes and reroofing of the 6,628sf
building as well as similar renovations to the Auxiliary Building (2,337sf) as a bid alternate. The resulting
contract is expected to deliver a completely renovated building(s) ready for occupancy for office use.
The following documents constitute this ITB:
* This document (base ITB and all sections)
* Section 5: NC Construction Procurement Terms and Conditions
* Section 6: Subcontractor Requirements and Flow-Down Terms
* Section 7: HUB/SDBE Program Requirements
* Section 8: Scope of Work / Technical Specifications
* Section 9: Respondent Information Sheet
* Section 10: Bid Response Form
* All required Attachments (A through L)
1.2 Background
The City of Fayetteville plans to renovate and reuse the former Blue Street Senior Center and adjacent
Auxiliary (cafeteria) Building into offices for use by City staff. The site is located at 739 Blue Street
Fayetteville, NC 28301.
1.3 ITB Schedule
Action / Event Responsibility Date / Time
Mandatory Pre-Bid Conference / City & Bidders Wednesday, July 08, 2026, at
Site Walk-Through 10:00am
Deadline for Written Questions Bidders Tuesday, July 14,2026 at 5:00pm
City Response to Questions / City of Fayetteville Thursday, July 16, 2026, at
Addendum Posted 2:00pm
Bid Submission Deadline Bidders Thursday, July 23, 2026, at
1:00pm
Public Bid Opening City of Fayetteville Thursday, July 23, 2026, at
1:00pm
Evaluation / Responsibility Review City of Fayetteville Tuesday, July 28, 2026, at
4:00pm
Anticipated Award / Council City of Fayetteville Tuesday, August 5, 2026, at
Approval 10:00am
Contract Execution City of Fayetteville Tuesday, August 18, 2026, at
10:00am
Notice to Proceed City of Fayetteville TBD
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
All dates are subject to change. Any modifications will be communicated via addendum.
1.4 Pre-Bid Meeting (MANDATORY)
Attendance at the Pre-Bid Meeting and Site Walk-Through is MANDATORY. The meeting will be
held at the project site at 739 Blue Street in the main meeting room, on the date listed in the ITB Schedule
above. Contractors who fail to attend will be deemed non-responsive and their bids will not be accepted.
Late arrivals will not be permitted to sign in, participate in the site visit, or have their bid considered.
Any information shared during the meeting must be confirmed by written addendum to constitute part of
the official ITB.
1.5 Vendor Registration
All vendors wishing to do business with the City of Fayetteville must register through the City's Vendor
Portal at Doing Business with the City | City of Fayetteville, N.C. . A completed W-9 must be submitted
with registration. Contractors must hold a valid NC General Contractor's License (G.S. 143-128(a1)) at
the time of bid submission.
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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation
SECTION 2: BID SUBMISSION REQUIREMENTS
2.1 Submission of Bids
Bids must be submitted in a sealed package clearly marked:
"ITB No. COF1517006 - Blue Street Office Building Renovation"
Each bidder must provide:
* One signed hard copy of the complete bid delivered either in person or by mail by the bid
date and deadline.
Paper/mail submissions:
City of Fayetteville - Purchasing Office
Attn: Kim Toon, Purchasing Manager
433 Hay Street, Fayetteville, NC 28301
IMPORTANT: Late bids, regardless of cause, will not be accepted or considered. G.S. 143-
129(b) requires that bids be sealed; opening a sealed bid prior to the time set for opening
constitutes a Class 1 misdemeanor.
2.2 Bid Contents
The bidder's complete bid submission shall include the following items in the order listed. Failure to
include any required item may result in the bid being deemed non-responsive.
Required Bid Documents:
* Completed Bid Response Form (Section 10) - fully executed by authorized representative,
total bid amount in figures and words
* Bid Bond (Attachment J) - 5% of total bid amount
* List of Subcontractors (Attachment I) - all first-tier subcontractors and major suppliers
* NC General Contractor License - copy of current valid license
* Non-Collusion Certification (Attachment F)
* Debarment, Suspension & Responsibility Certification (Attachment G)
* SDBE & HUB Program Forms (Attachment C) - including HUB Affidavits A, B, and C
(Attachment L)
* Certification of Financial Condition (Attachment D)
* Qualifications / References (Attachment B) - three construction project references
* Pending Litigation Disclosure (Attachment H)
* Location of Workers (Attachment E)
* Acknowledged Addenda - all addenda issued prior to bid due date
Post-Award Required Documents (within 10 days of award):
* Performance Bond & Payment Bond (Attachment J) - 100% each
* Certificate(s) of Insurance (required levels specified in Section 2.7)
* Executed Contract - Draft Construction Contract provided as Attachment K
* E-Verify Compliance Certification
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