Blue Street Office Building Renovation

Location:	North Carolina
Posted:	Jul 1, 2026
Due:	Jul 23, 2026
Agency:	City of Fayetteville
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	Reference number: COF1517006
Publication URL:	To access bid details, please log in.

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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation

CITY OF FAYETTEVILLE, NORTH CAROLINA

INVITATION TO BID – CONSTRUCTION

Blue Street Office Building Renovation

ITB No. COF1517006

DATE ISSUED: July 1, 2026

BIDS DUE: July 23, 2026, at 1:00 PM ET

FUNDING SOURCE: Local

ISSUED BY: City of Fayetteville, North Carolina

PRIMARY CONTACT: Kimberly Toon, Purchasing Manager

KimberlyToon@fayettevillenc.gov

(910) 433-1942

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 1 of 96

CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation

A MESSAGE FROM THE CITY OF FAYETTEVILLE CITY MANAGER, DR. DOUGLAS J. HEWETT, ICMA-CM

The City of Fayetteville is fully committed to providing Small Local Business Enterprises (SLBEs) and

small businesses an equal opportunity to participate in all aspects of City contracting, including but not

limited to participation in the procurement of contracts relating to construction, professional services,

equipment, supplies, and improvements to facilities throughout the City.

It is the policy of the City to prohibit discrimination against any person or business in pursuit of these

opportunities on the basis of race, sex, color, religion, national origin, age, or disability, and to conduct

its contracting and purchasing programs so as to prevent such discrimination. The City is committed to

following all applicable federal, state, and local laws as they relate to procurement practices.

Small Business Participation Commitment

The City will actively seek and identify qualified small businesses, including SLBEs, and offer them the

opportunity to participate in the procurement of contracts for all City purchasing and service contracts as

well as construction and repair contracts. The City aspires to spend 40% of its eligible contract dollars

with small local suppliers and contractors.

Small Business Enterprise Program

The City’s Charter has been amended by the General Assembly (H.B. 198) to establish a small business

enterprise program to promote the development of small local businesses. The City is authorized to

establish bid and proposal specifications that include measures to enhance participation by small

business enterprises located in Cumberland and Hoke Counties, including:

• Arranging solicitations, specifications, and contract requirements to facilitate small business

participation

• Providing technical assistance and capacity building programs

• Carrying out information and communication programs on contracting procedures and

opportunities

• Implementing outreach programs to identify and engage qualified small businesses

• Offering supportive services to help small businesses compete effectively

• Ensuring prompt payment to subcontractors

• Simplifying bonding and insurance requirements where appropriate

Federal and State-Funded Projects — Important Notice

In accordance with state directive following the U.S. Department of Transportation’s October 3, 2025

Interim Final Rule to 49 CFR Part 26:

For Federally-Funded Contracts:

• No DBE goals may be established for federally-funded contracts until further guidance is provided

by the state

• All existing DBE certifications are in suspended status pending Unified Certification Program

(UCP) reevaluation under new individualized disadvantage standards

• Firms are not required to submit DBE participation commitments at this time

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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation

TABLE OF CONTENTS

Small Business Participation Commitment ......................................................................................... 2

Small Business Enterprise Program ................................................................................................... 2

Federal and State-Funded Projects — Important Notice .................................................................... 2

For Federally-Funded Contracts: .................................................................................................... 2

For State-Funded Contracts: .......................................................................................................... 3

Equal Opportunity for All .................................................................................................................... 3

TABLE OF CONTENTS......................................................................................................................... 4

NOTICE TO BIDDERS .......................................................................................................................... 7

SECTION 1: INTRODUCTION & GENERAL INSTRUCTIONS .............................................................. 8

1.1 Intent of Invitation to Bid .............................................................................................................. 8

1.2 Background ................................................................................................................................. 8

1.3 ITB Schedule............................................................................................................................... 8

1.4 Pre-Bid Meeting (MANDATORY)................................................................................................. 9

1.5 Vendor Registration..................................................................................................................... 9

SECTION 2: BID SUBMISSION REQUIREMENTS ............................................................................. 10

2.1 Submission of Bids .................................................................................................................... 10

2.2 Bid Contents.............................................................................................................................. 10

2.3 Request for Clarification ............................................................................................................ 11

2.4 Addenda.................................................................................................................................... 11

2.5 Withdrawal of Bids..................................................................................................................... 11

2.6 Public Records .......................................................................................................................... 11

2.7 Insurance Requirements ........................................................................................................... 11

2.8 Contractor Licensing ................................................................................................................. 12

2.9 Conflict of Interest ..................................................................................................................... 12

2.10 City’s Reserved Rights ............................................................................................................ 12

SECTION 3: EVALUATION OF BIDS .................................................................................................. 13

3.1 Award Standard — Lowest Responsive, Responsible Bidder .................................................... 13

3.2 Responsiveness and Responsibility Criteria .............................................................................. 13

3.3 Evaluation Process.................................................................................................................... 13

3.4 Confidentiality During Evaluation ............................................................................................... 13

SECTION 4: AGREEMENT & GENERAL CONDITIONS ..................................................................... 14

4.1 Contract Term ........................................................................................................................... 14

4.2 Contract Execution .................................................................................................................... 14

4.3 Availability of Funds .................................................................................................................. 14

4.4 Non-Discrimination / Equal Opportunity ..................................................................................... 14

4.5 E-Verify Compliance.................................................................................................................. 14

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CITY OF FAYETTEVILLE, NC | ITB No. COF1517006 | Blue Street Office Building Renovation

4.6 NC Secretary of State Registration............................................................................................ 14

4.7 Collusive Bidding ....................................................................................................................... 14

4.8 General Indemnity ..................................................................................................................... 14

4.9 ADA Compliance and Accessibility Requirements ..................................................................... 14

4.10 Assignment and Subcontracting .............................................................................................. 15

4.11 Termination ............................................................................................................................. 15

4.12 Dispute Resolution .................................................................................................................. 16

4.13 Notification of Legal Issues...................................................................................................... 16

SECTION 5: NC CONSTRUCTION PROCUREMENT TERMS AND CONDITIONS............................ 17

5.1 Formal Bidding Requirements — G.S. 143-128 and 143-129 .................................................... 17

5.2 Performance Bond and Payment Bond — G.S. 44A-26 and 44A-27 ......................................... 17

5.3 Bid Security / Bid Bond.............................................................................................................. 17

5.4 Retainage — G.S. 22C-1 and G.S. 143-134.1 ........................................................................... 17

5.5 Prompt Payment — G.S. Chapter 22C (NC Prompt Pay Act) .................................................... 17

5.6 Change Orders and Modifications ............................................................................................. 17

5.7 Substantial Completion and Final Completion ........................................................................... 18

5.8 Liquidated Damages ................................................................................................................. 18

5.9 Construction Safety — OSHA and NC OSH .............................................................................. 18

5.10 Lien Waivers and Releases — G.S. Chapter 44A.................................................................... 18

5.11 Sales Tax Exemption — G.S. 105-164.14(b) ........................................................................... 18

5.12 Materials, Testing, and Inspections ......................................................................................... 18

5.13 Environmental Compliance...................................................................................................... 18

5.14 Contractor’s License Compliance — G.S. 87-1........................................................................ 18

5.15 Warranty.................................................................................................................................. 19

5.16 NC General Statutes Reference .............................................................................................. 19

SECTION 6: SUBCONTRACTOR REQUIREMENTS AND FLOW-DOWN TERMS ............................. 20

6.1 Subcontractor Identification and Approval ................................................................................. 20

6.2 Subcontractor Changes — Immediate Reporting Requirement ................................................. 20

6.3 Flow-Down Terms and Conditions............................................................................................. 20

6.4 Sub-Tier Subcontractors............................................................................................................ 21

SECTION 7: SDBE & HUB PROGRAM REQUIREMENTS.................................................................. 22

7.1 City of Fayetteville SDBE Program ............................................................................................ 22

7.2 NC HUB Program — G.S. 143-48, G.S. 143-48.4, G.S. 143-128.2, and G.S. 143-128.4........... 22

7.3 HUB Affidavit Forms (See Attachment L)................................................................................... 22

7.4 Reporting Requirements During Contract Performance............................................................. 22

SECTION 8: SCOPE OF WORK ......................................................................................................... 23

8.1 Overview ................................................................................................................................... 23

8.2 Detailed Requirements .............................................................................................................. 23

8.3 Performance Standards............................................................................................................. 23

City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 5 of 96

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Blue Street Office Building Renovation

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