26-03: New Flooring Final Phase Bid Pack 2

Location:	California
Posted:	Mar 3, 2026
Due:	Apr 24, 2026
Agency:	San Mateo-Foster City School District
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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DOCUMENT 00 11 16

NOTICE TO BIDDERS / INVITATION TO BID

1. Notice is hereby given that the governing board (“Board”) of the San Mateo-Foster City School District (“District”) will

receive sealed bids for the following two projects:

LEAD-Cottage Grove Elementary School, 949 Ocean Avenue, San Mateo, CA 94401

Parkside Montessori, 1685 Eisenhower Street, San Mateo, CA 94403

Brewer Island Elementary School, 1151 Polynesia Drive, Foster City, CA 94404

Flooring Replacement - Final Phase, Bid No.: 26-03

2. To bid on this Project, the Bidder is required to have been prequalified by the District. To bid on this Project, the Bidder

is required to have been prequalified by the District. Pre-qualification for all bidding General Contractors and

Sub-Contractors is to be through Quality Bidders at www.qualitybidders.com In addition, if the Project has flooring,

electrical, mechanical, or plumbing components that will be performed by subcontractors performing under the

following license classification (s), C-4, C-7, C-10, C-15, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and/or C-46. then each

of those subcontractors that intend to bid as a first-tier subcontractor to a general contractor (prime contractor) are

required to have been prequalified by the District, through Quality Bidders at www.qualiltybidders.com Prior to the

bid, a minimum of five days before bids are received the District will issue by Bid Addendum all SubContractors

pre-qualified through Quality Bidders.

3. All pre-qualification questionnaires will be received until 4:00 P.M., Friday April 10th, 2026, through Quality Bidders

using their web link at www.qualitybidders.com - For this project you must COMPLETE THE PREQUALIFICATION

APPLICATION - NOT THE CUPCCAA LIST.

4. Sealed Bids will be received for Bid Package #2 until 2:00 P.M., Friday April 24th, 2026, at the District Office, located at

1170 Chess Drive, Foster City, California-94404, at or after which time the bids will be opened and publicly read aloud.

Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract

Code. Any bid that is submitted after this time shall be non-responsive and returned to the bidder..

5. The project consists of the following scope of work as indicated:

Bid Package #2 - SMFCSD Bid No.: 26.03 - LEAD-Cottage Grove ES, Parkside Montessori, and Brewer Island ES

As per specified locations and construction specifications provided by the District, the project consists of

all labor, materials, equipment and services necessary to complete the following scope:

● Move all furniture in and out of rooms during pre/post construction, provide wall protection

● Demo and remove the existing carpet, VCT/LVT and wall base

● Furnish and Install new specified moisture barrier system and provide proper floor preparation for all

existing concrete subfloor areas receiving new flooring as per manufacturer specifications

● Fill all subfloor cracks with specified filler as per manufacturer specifications

● Furnish and Install new wood underlayment in all areas receiving new flooring as per manufacturer

specifications (PORTABLE MODULAR CLASSROOMS ONLY)

● Furnish and Install new specified entry walk off carpet tile, resilient plank flooring, resilient sheet flooring,

top set coved wall base and all related sundries and accessories.

6. All bids shall be on the form provided by the District. Each bid must conform and be responsive to all pertinent

Contract Documents, including, but not limited to, the Instructions to Bidders.

7. To bid on this Project, the Bidder is required to possess one or more of the following State of California Contractor

Licenses:

A -General Engineering Contractor

B- General Building Contractor

C- Commercial Flooring and Floor Covering Contractor C-15 License

The Bidder's license(s) must be active and in good standing at the time of the bid opening and must remain so

throughout the term of the Contract.

8. As security for its Bid, each bidder shall provide with its Bid form

● a bid bond issued by an admitted surety insurer on the form provided by the District,

● cash, or

● a cashier's check or a certified check, drawn to the order of the San Mateo-Foster City School District in

the amount of ten percent (10%) of the total bid price. This bid security shall be a guarantee that the

Bidder shall, within seven (7) calendar days after the date of the Notice of Award, enter into a contract

with the District for the performance of the services as stipulated in the bid.

9. The successful Bidder shall be required to furnish a 100% Performance Bond and a 100% Payment Bond if it is awarded

the contract for the Project.

10. The successful Bidder may substitute securities for any monies withheld by the District to ensure performance under

the Contract, in accordance with the provisions of section 22300 of the Public Contract Code.

11. The successful Bidder and its subcontractors shall pay all workers on the Project not less than the general prevailing rate

of per diem wages and the general prevailing rate for holiday and overtime work as determined by the Director of the

Department of Industrial Relations, State of California, for the type of work performed and the locality in which the

work is to be performed within the boundaries of the District, pursuant to sections 1770 et seq. of the California Labor

Code. Prevailing wage rates are on file with the District and are available to any interested party on request or at

www.dir.ca.gov/oprl/statistics_and_databases.html. Bidders and Bidders’ subcontractors shall comply with the

registration and qualification requirements pursuant to sections 1725.5 and 1771.1 of the California Labor Code.

12. There will be a total of two pre-bid meetings/site visits combined for Bid Packages #1, #2, and #3. Bidding

contractors/subcontractors are required to attend only one (1) pre-bid conference of the two offered.

Mandatory pre-bid meeting/site visit #1, for the combined Bid Package #1, #2, and #3 will be held on Monday,

March 30th, 2026, @ 9:00 AM, Beginning at Abbott MS, followed by visiting all other campuses, Beresford ES,

George Hall ES, LEAD-Cottage Grove ES, Parkside ES, Brewer Island, ES and Foster City ES. All participants are

required to sign-in upon arrival. The site visits are expected to last approximately two (2) hours. Failure to attend

or tardiness will render the bid ineligible.

Mandatory pre-bid meeting/site visit #2, for the combined Bid Package #1, #2, and #3 will be held on Tuesday,

March 31st, 2026, @ 9:00 AM, Beginning at Abbott MS, followed by visiting all other campuses, Beresford ES,

George Hall ES, LEAD-Cottage Grove ES, Parkside ES, Brewer Island, ES and Foster City ES. All participants are

required to sign-in upon arrival. The site visits are expected to last approximately two (2) hours. Failure to attend

or tardiness will render the bid ineligible.

13. Contract Documents will be available for review at the following builders’ exchanges:

Bay Area Builders Exchange

Bid America

California Bid Network

Construct Connect

Dodge Data & Analytics

EBidBoard

San Francisco Builders Exchange

(510) 483-8880

(951) 290-3645

(970) 773-7006 x116

(800) 364-2059 x8285

(925) 833-9750

(800) 479-5314 x6561

(415) 282-8220

Contract Documents (Electronic and hard copies) will be available for a non-refundable fee on Friday, March 27th,

2026, at ARC Northern California:

Arc Solutions

829 Cherry Lane,.

San Carlos, CA 94070

Contact: Scott Barley

Tel: 650.631.2310

Email: sancarlos@e-arc.co

The bidder is responsible for all printing, shipping and handling fees for hard copies of the drawings. The District will pay

for viewing and/or downloading the electronic/soft copy version of the drawings.

14. The District’s Board has found and determined that the following item(s) shall be used on this Project based on the

purpose(s) indicated. (Public Contract Code section 3400(c).) A particular material, product, thing, or service is

designated by specific brand or trade name for the following purpose(s):

Add single source items and follow manufacturer’s instructions:

▪ Resilient Flooring (Shaw Ecosystems)

▪ Door Hardware (Schlage)

15. The District’s Board reserves the right to reject any and all bids and/or waive any irregularity in any bid received. If the

District awards the Contract, the security of unsuccessful bidder(s) shall be returned within sixty (60) days from the

time the award is made. Unless otherwise required by law, no bidder may withdraw its bid for ninety (90) days after

the date of the bid opening.

16. The District shall award the Contracts, if it awards it at all, to the lowest responsive responsible bidder for each

individual bid package. Specifically, there will be one successful bidder for Bid Package #2 based upon the combined

total base bid amount only for each individual bid package. The project total base bid shall be based upon the sum of

the listed school bid costs per individual bid packages. It is possible to be the successful bidder on each separately bid

package.

17. Request for Information (RFI’s) and Bid period and, SMFCSD questions relative to the building projects are to be

submitted to SMFCSD Staff: Billy Tran, btran@smfcsd.net

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

26-03: New Flooring Final Phase Bid Pack 2

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See also