RFB 27030 PIERPONT COMMUNITY & TECHNICAL COLLEGE Construction Materials Testing & Special Inspections for Pierpont's College's Aviation Maintenance Technology Facility (PCTC AMT) Project

West Virginia Community &
Technical College System
Request for Proposal ("RFP")
RFP No. 27030
For more information about WVCTCS, please visit https://wvctcs.org.
TITLE: Construction Materials Testing and Special Inspections - Pierpont Community & Technical
College's Aviation Maintenance Technology Facility (PCTC AMT) Project
PROPOSAL DUE DATE: August 21, 2026, 2:00pm ESDT
PROCUREMENT OFFICIAL: Connie Oswald, Procurement Specialist
cbid.receipt@wvhepc.edu
Any and all communication shall be held with the Procurement Specialist or Director of
Procurement Official. Proposers shall not communicate with any other West Viginia
Community & Technical College System, (WVCTCS), and Pierpont Community &
Technical College, (PCTC), personnel or representative during the RFP process. If
Proposers are found to have communicated with any other representative of WVCTCS,
and/or PCTC during the RFP process, the Proposer may be disqualified, and the Proposal
will not be accepted by WVCTC.
I. INTRODUCTION AND OVERVIEW OF SOLICITATION
A. OVERVIEW OF SOLICITATION
The Owner, West Viginia Community & Technical College System, (WVCTCS), is initiating this
Request for Proposals ("RFP") to solicit Proposals from qualified firms or individuals ("Proposers")
for the following: Construction Materials Testing (CMT) and Special Inspection firms during
construction to provide independent third-party testing and inspection services during construction
of a new Pierpont Community & Technical College Aviation Maintenance Technology Facility,
(PCTC AMT). The new PCTC AMT facility is to be located at the Benedum Airport Authority's
Aerotech Park off WV Route 279 in Bridgeport, WV. This 65,000 square-foot facility will feature
two large high bay hangars to accommodate a multitude of aircraft training support. The Aviation-
related specialty labs and shops include Avionics, Flight Control, Hydraulics, Composite Metals,
Non-Destructive Testing, Sheet Metal, Wood, and Paint. The facility also includes an expanded
welding lab for specialty training for students beyond the requirements of aeronautics. General
classroom spaces adjoin the labs and hangars for a direct connection between instructional and
practical learning. In addition to the administration area, support spaces include the Computer Lab,
Learning Resource Center, Student Lounge, and Testing Center.
Page 1 of 13 Last Updated 7/2026

B. SOLICITATION SCHEDULE
The following is an anticipated Solicitation Schedule. The WVCTCS may, in its sole
discretion change this schedule at any time. If WVCTCS changes dates in the schedule
before the deadline for receipt of Proposals, it will do so by an addendum to this RFP. It is
each prospective Proposer's responsibility to check the will be posted at the following
URL:
https://wvctcs.org/purchasing-and-finance
It is the Bidder's obligation to check this website for current information regarding this
RFP and its timelines.
RFP Publication July 30, 2026
Question Deadline (see Exhibit A) August 14, 2026, 2:00pm ESDT
Proposal Due Date ("Due Date") August 21, 2:00pm ESDT
Anticipated Contract Start Date Late September / October 2026
C. PRE-PROPOSAL MEETING:
See Exhibit A - Instructions To Bidders
II. SCOPE OF SERVICES
Proposer must be aware that the overall Project Schedule is paramount in this project,
and a schedule extension is unacceptable. Proposers must take this into consideration in
preparing the Proposal.
See Exhibit A - Instructions To Bidders
See Exhibit B - General Terms and Conditions
See Exhibit C - Guidelines For Vendors For Submissions Via Email
See Exhibit D - Bid Certification And Signature
See Exhibit E - Addendum Acknowledgement
See Exhibit F - WV Purchasing Affidavit
See Exhibit G - WV96 5.2026
III. RESPONSE REQUIREMENTS & EVALUATION CRITERIA
All proposals must be formatted with the items and in the sequence as presented in this Section
of the RFP. Except as otherwise set forth herein, Section III outlines the minimum requirements
for the preparation and presentation of a response. Failure to comply may result in rejection of
the response. The Proposal should be specific and complete in every detail, prepared in a
simple and straightforward manner.
Proposers are expected to examine the entire RFP, including all specifications, standard
provisions and instructions. Failure to do so will be at the Proposers' risk. Each Proposer shall
furnish the information required by the RFP.
Page 2 of 13 Last Updated 7/2026

Evaluation Criteria: The following evaluation factors will be used in determining the best-
qualified Proposal:
Please provide a proposal as indicated below to perform the required quality control testing
for soil compaction, bearing capacity, concrete testing, steel connections testing and
reporting test results for Pierpont Community & Technical College's Aviation Maintenance
Technology Facility (PCTC AMT) Project as per the specifications, construction documents,
and other documents that are attached. Testing shall be coordinated with the general
contractor's +/- 18-24 months construction schedule and test results and reports shall be
submitted to the owner and architect. Reports of testing shall be provided to the Owner and
the Architect.
All testing is to be specified in your submitted proposal to ensure that each proposal is a fair
comparison of services per the attached documents.
SECTION 014000 - QUALITY REQUIREMENTS
SECTION 033000 - CAST-IN-PLACE CONCRETE
SECTION 042900 - ENGINEERD UNIT MASONRY
SECTION 051200 - STRUCTURAL STEEL FRAMING
SECTION 052100 - STEEL JOIST FRAMING
SECTION 053100 - STEEL DECKING
SECTION 312000 - EARTH MOVING
SECTION 321216 - ASPHALT PAVING
SECTION 321313 - CONCRETE PAVING
SECTION 330500 - COMMON WORK REULTS FOR UTILITIES
CIVIL DRAWINGS 2026-06-02 GMP PRICING SET
ARCHITECTURAL DRAWINGS 2026-06-02 GMP PRICING SET
STRUCTURAL DRAWINGS 2026-06-02 GMP PRICING SET
EXHIBIT A INSTRUCTIONS TO BIDDERS
EXHIBIT B GENERAL TERMS AND CONDITIONS
EXHIBIT C GUIDELINES FOR EMAIL SUBMISSIONS
EXHIBIT D BID CERTIFICATION AND SIGNATURE
EXHIBIT E ADDENDUM ACKNOWLEDGEMENT
EXHIBIT F STATE OF WEST VIRGINIA AGREEMENT ADDENDUM (WV 96 5.2026)
EXHIBIT G STATE OF WEST VIRGINIA PURCHASING AFFIDAVIT
For the drawings listed above, Proposers only may contact Omni Associates-Architects, Inc.,
Attn: Shelly Snider: smclaughlin@omniassociates.com and request information to access the
firm's online ShareFile site for the Construction Materials Testing and Special Inspections -
Pierpont Community & Technical College's Aviation Maintenance Technology Facility
(PCTC AMT) Project. Once access is gained, Bidders can download Bidding Documents in
the form of PDF files at no charge. Requests for access to documents must be made by email,
and those requests received through mail, telephone, fax transmission, or other online
communications will not receive a response.
Page 3 of 13 Last Updated 7/2026

Proposal format should include the following:
Concrete Technician $________ per hour
Soils Technician $________ per hour
Steel Connection Testing Technician $________ per hour
(includes testing equipment)
Steel Weld Testing Technician $________ per hour
(includes testing equipment)
Engineering Supervision/Review (if required) $________ per hour
Clerical (if required) $________ per hour
Concrete Cylinder Breaks $________ per break
Concrete Cylinders (if not provided by contractor) $________ each
Grout Testing $________ each
Mileage (if charged) shall be reimbursed at $0.76 per mile.
Will charge for mileage ___(yes) ____(no). Estimated miles per round trip _______.
The Owner reserves the right to negotiate a lump (stipulated) sum fee for certain testing
services.
The selected firm will serve as the Owner's representative for quality assurance testing and
inspections and shall verify that construction materials, workmanship, and installed systems
comply with the Contract Documents, applicable building codes, industry standards, and
regulatory requirements.
The testing agency shall be completely independent of the General Contractor,
subcontractors, suppliers, manufacturers, and material vendors.
IV. RFP RULES AND GUIDELINES
A. COMMUNICATIONS
Throughout the procurement process, all communication, outside of those submitted
under "Explanations and Clarifications" as described herein, between the Proposer and
the WVCTCS shall be with the Procurement Official identified above. "Proposers"
includes subcontractors at all levels and joint venture members, where applicable.
Discussions or communications regarding this solicitation with any other individuals
associated in any capacity with the WVCTCS, its consultants, contractors or members of
its Board of Governors, or members of any Evaluation Committee are prohibited, unless
Page 4 of 13 Last Updated 7/2026

otherwise approved in writing by the Procurement Official. Discussions or
communications with any other person, regardless of the format, could result in
disclosure of proprietary or other competitive sensitive information or otherwise create
the appearance of impropriety or unfair competition and, thereby, compromise the
integrity of WVCTCS's procurement process.
Proposers shall provide immediate written notice to the Procurement Official any time
contact has not been limited to the Procurement Official concerning this solicitation,
whether initiated by the Proposer or by other WVCTCS employees, consultants,
contractors or members of its Board of Governors. Any violation of this prohibition
may result in the disqualification of the Proposer from further participation in this
solicitation, and from award of any contract or subcontract under this solicitation.
By submitting, the Proposer certifies that it is in compliance with the above.
B. REVISIONS, EXPLANATION, AND CLARIFICATIONS TO THE RFP
Any explanation or clarification desired by a Proposer regarding the meaning or
interpretation of any part of this solicitation must be submitted in writing by an authorized
representative of the Proposer through the e-mail address listed in Exhibit A with a clear
cross-reference to the relevant RFP section. Requests for explanations or clarifications
must be submitted on or before the deadline for questions. Requests for clarification
received after this deadline may not be considered and the WVCTCS is under no
obligation to address them.
Written explanations or clarifications provided to a Proposer concerning an interpretation
of the solicitation shall be furnished to all Proposers if such information is necessary in
submitting Proposals or if the lack of such information would be prejudicial to
uninformed Proposers. The Proposer must check the Q&A Board throughout the
procurement process to view all applicable information. The WVCTCS is under no
further obligation to ensure that Proposers receive explanations or clarifications.
Oral explanations or clarifications given before the award of any contract, at any pre-
proposal conferences or otherwise, do not serve to modify the solicitation and will not be
binding on the WVCTCS. Suggestions for RFP revision may be submitted to the
Procurement Official by emailing Connie Oswald Procurement Specialist at
cbid.receipt@wvhepc.edu. This is an opportunity for prospective Proposers,
prospective partnership members, and others to provide feedback to inform RFP
revisions if needed.
The WVCTCS also reserves the right to cancel or to reissue the RFP, in whole or in part,
prior to execution of a contract.
C. MODIFICATION/ACKNOWLEDGMENT OF SOLICITATION ADDENDA
The WVCTCS reserves the right to modify or amend the solicitation. If it is amended,
then all terms and conditions which are not modified remain unchanged.
When the solicitation is modified or amended, the Procurement Official shall post a
solicitation addendum on the following URL:
Page 5 of 13 Last Updated 7/2026

https://wvctcs.org/purchasing-and-finance. The WVCTCS is under no further
obligation to ensure that Proposers receive addenda.
An Addendum may be issued for many reasons including, but not limited to, (a) making
changes or corrections to the RFP; (b) clarifications, revisions, additions or deletions
to the goods or services specifications; (c) providing information necessary to ensure
fair and competitive solicitation (i.e. used in cases where one Proposer has received
information that other Proposers have not); (d) extension or postponement of the Due
Date, or other RFP date, due to WVCTCS need or Proposer request; or (e) any other
reason determined by the Procurement Official to be necessary or advantageous to the
University.
The CPO or designee may extend the Proposal Due Date, if doing so is in the best
interest of the WVCTCS. Additionally, Proposers who contact the Procurement Official
prior to the Due Date, may request to extend the Due Date, such issuance of an
extension is at the WVCTC's sole discretion. Such postponement shall be
accomplished through an Addendum to the RFP, which shall be published and
distributed through the WVCTC's Public URL Site.
D. PREPARATION OF PROPOSALS - GENERAL
1. Examine the Entire Solicitation. Prior to submission of Proposals, Proposers are
expected to thoroughly examine all provisions of and Attachments, Appendices,
and/or Addendums to the solicitation, whether incorporated by reference or otherwise.
Failure to do so will be at the Proposer's risk and will not be a basis for the Proposer
to request relief of any kind prior to or after contract award.
2. Exceptions to Solicitation. If the Proposer cannot accept WVCTCS's terms,
conditions or requirements, the Proposer shall raise their exceptions in their
Proposals. It is the WVCTC's sole discretion as to whether or not it will accept or
deny any exceptions raised by Proposers.
3. Furnish Information. Proposers shall furnish all information required by the
Solicitation. Unnecessarily elaborate Proposals or lengthy presentations are not
desired or required; however, Proposals should be clear, concise, and include sufficient
detail for effective evaluation. The Proposer is cautioned that it is the Proposer's sole
responsibility to submit information related to the evaluation categories, and that
WVCTCS is under no obligation to solicit such information if it is not included in its
Proposal. Failure by the Proposer to submit such information may cause an adverse
impact on the evaluation of its Proposal.
4. General Format. To provide uniformity and to facilitate comparison of Proposals, all
information submitted should clearly refer to the page number, section, or other
identifying reference in this RFP. All information submitted must be noted in the same
sequence as its appearance in this RFP. If a pricing document is provided to
Proposers, all pricing must be completed within that document. Failure to utilize
supplied pricing documents may result in disqualification from the RFP process.
Page 6 of 13 Last Updated 7/2026

5. Required Signatures. All Proposals must be submitted by an individual authorized to
extend a formal Proposal. The University accepts electronic signatures. By submitting
the Proposal, the Proposer certifies compliance with the signature authority required.
6. Alternate Proposals. Proposers may submit more than one Proposal. All Proposals
must comply with the requirements of the RFP except that additional Proposals may
incorporate, by reference, repetitive information which is provided in the original
Proposal. Such alternative proposals should be clearly marked as an alternate to
clearly delineate from proposer's official proposal.
7. Proprietary Information or Other Confidential Information. Proposals submitted in
response to this solicitation shall become the property of WVCTCS. All Proposals
received shall remain confidential until the contract(s), if any, resulting from this RFP
are signed by an authorized representative of the WVCTCS and the Apparent
Successful Proposer; thereafter, the Proposals shall be deemed public records as
defined in W. Va. Code 29B-1-1, et seq. commonly referred to as the West Virginia
Freedom of Information Act.
Proposer must clearly designate any information in the Proposal that the Proposer
desires to claim as proprietary and exempt from disclosure under the provisions of W.
Va. Code 29B-1-1 et seq. or other state or federal law that provides for the
nondisclosure of your document. The page must be identified, as well as the particular
exception from disclosure upon which the Proposer is making the claim. Each page
claimed to be exempt from disclosure must be clearly identified by the word
"Confidential" printed on the lower right-hand corner of the page.
The WVCTCS will consider a Proposer's request for exemption from disclosure;
however, the WVCTCS will make a decision predicated upon W. Va. Code 29B-1-
1 et seq. Designating the entire Proposal exempt from disclosure will not be honored.
The Proposer must be reasonable in designating information as confidential. If any
information is designated as proprietary in the Proposal, such information will not be
made available until the affected Proposer has been given an opportunity to seek a
court injunction against the requested disclosure if such time can be provided without
violation of complying with W. Va. Code 29B-1-1 et seq.
8. Use of Subcontractors. If the Proposer intends to use subcontractors to perform any
portion of the work or to provide any of the parts or equipment described in this RFP,
this must be clearly stated in the Proposal. The Proposer's response must include a
description of which portion(s) of the work that will be sub-contracted and the names
and addresses of potential subcontractors under the contract. The WVCTCS reserves
the right to reject any proposed Subcontractor of the Proposer. Proposer may not
change or revise any subcontractor after the Proposal is submitted without the written
approval of WVCTCS.
9. Proposal Preparation Costs. The WVCTCS shall not be liable for any costs incurred
by a Proposer in responding to this RFP, regardless of whether the University awards
a contract through this process, cancels this RFP for any reason, or contracts through
another RFP or another process.
Page 7 of 13 Last Updated 7/2026

10. Errors and Omissions. The Proposer is expected to comply with the true intent of this
RFP taken as a whole and shall not avail itself of any errors or omissions to the
detriment of the WVCTCS. Should the Proposer suspect any error, omission, or
discrepancy in the scope of work or other portions of the RFP, the Proposer shall
immediately notify the WVCTCS procurement officer. The Proposer is responsible
for the contents of its Proposal and for satisfying the requirements set forth in the
RFP.
11. Firm Offer Period. Offers must be kept firm for acceptance by the WVCTCS for at
least one hundred twenty (120) days after the date that Proposals are due. Proposals
with acceptance periods of less than one hundred twenty (120) days may be considered
non-responsive. The Proposer may specify a longer period than indicated here. If the
Proposer indicates no time period for acceptance, the Proposal will be considered firm
for one hundred twenty (120) days and thereafter until written notice to the contrary
is received.
E. PROPOSAL SUBMISSION & FORMAT
1. Proposal Submission.
The Proposal must be submitted per s Section III ("Response Requirements and
Evaluation Criteria").
2. Proposal Format for Submission. The Proposal response shall be set out in the format
outlined in Section III ("Response Requirements and Evaluation Criteria") of this RFP.
These sections represent the minimum amount of information required by the
WVCTCS. Proposers are encouraged to add content if needed; however, unnecessarily
elaborate Proposals are discouraged. The Proposal shall be submitted in the
following formats: One single pdf file in 8.5"x11" format.
a. PROPOSAL MATERIALS
The Proposal material and accompanying documentation submitted in response to the
RFP becomes the property of the WVCTCS upon submission to the WVCTCS and may
be appended, if necessary, to any formal document which would further define or expand
the contractual relationship between the WVCTCS and the Proposer. All of the material
will be considered as part of this RFP.
b. WITHDRAWAL AND MODIFICATION OF PROPOSALS
Proposal withdrawals shall be submitted through the WVCTCS Director of
Procurement Officer prior to the Due Date and Time set forth in the RFP. Withdrawals
must be made on company letterhead and signed by an authorized representative of the
Proposer. Once withdrawn, the Proposer may modify and resubmit their Proposal
before the Due Date and Time.
Any modification of a Proposal should be prepared on company letterhead, signed by an
Page 8 of 13 Last Updated 7/2026

authorized representative, and state that the new document supersedes or modifies the
prior Proposals, and submitted to the WVCTCS as required pursuant to this RFP.
c. REJECTION OF PROPOSALS
The WVCTCS reserves the right at its sole discretion to reject any and all Proposals
received without penalty and not to issue a contract as a result of this RFP. If any Proposal
is rejected, a written explanation prepared by the CPO, or designee, shall be noted in the
Procurement File.
d. LATE SUBMISSIONS
Any Proposal, withdrawal, or modification received after the Due Date and Time will not
be considered. The electronic clock on the National Institute of Standards and
Technology Site, (nist.gov), shall be considered the official timepiece used to determine
whether the Proposal, withdrawal, or modification was late.
e. PROPOSAL EVALUATION
1. Proposal Opening. Proposals, modifications, and withdrawals shall be opened by the
WVCTCS. Upon receipt of Proposals, the Director of Procurement and the
Director of Facilities and Capitol Project Management Officials will initiate the
evaluation and selection process, to include a general review to determine if
Proposals comply with the solicitation provisions and contain the required
information and submittals. If they do not, the Director of Procurement Official may
reject them.
2. Evaluation Committee. An Evaluation Committee will be appointed to evaluate
Proposals. Appointments are at the sole discretion of the WVCTCS.
3. Substantiation of Proposals. The WVCTCS reserves the right to require each
Proposer to substantiate any aspect of the Proposal, its own qualifications for
providing the services required, and any other area of interest relative to the Proposal
response.
4. Evaluation Criteria. The evaluation factors identified in Section III of this RFP will
be used in determining the best qualified (3) Proposals that are most advantageous
to the WVCTCS. The Evaluation Committee shall utilize the consensus scoring
method as outlined in Section III of this RFP, unless otherwise approved by the
Director of Procurement Official or designee.
5. Oral Presentations. The WVCTCS will, after evaluating the written Proposals, select
(3) three RFP's to schedule oral presentations interviews with requested Proposers.
The WVCTCS will contact the selected Proposers from the written evaluation to
schedule a date, time, and location. Commitments made by the Proposer at the oral
interview, if any, will be considered binding. The WVCTCS may update initial
scoring based on Proposer interviews at its discretion.
Page 9 of 13 Last Updated 7/2026

6. Discussions/Negotiations. If discussions or negotiations occur, they may include both
the technical and financial aspects of the Proposals.
7. Best and Final Offers. The WVCTCS may initiate a best and final offer as part of the
solicitation process between Proposers who the WVCTCS believes are in a
competitive range. In addition, when Proposals are evaluated and two or more
Proposers receive the same Consensus Score, the tie shall be broken, and an award
made by allowing the tied Proposers to make a best and final offer. If a tie is not
broken by a "best and final offer," then the tie may be broken by a flip of a coin, or
any other impartial method deemed prudent by the CPO.
8. Final Negotiations of Terms/Conditions with Best Proposer. Following the selection
of the best Proposal, the WVCTCS and selected Proposer may enter into negotiations
to arrive at mutually agreeable terms and conditions. The contents of the selected
Proposal may become contractual obligations of the contract. Failure of the Proposer
to accept or negotiate, in good faith, the Proposal obligations into a contract may
result in rejection of the Proposal. If the WVCTCS is unable to negotiate a mutually
satisfactory contract with the best Proposer, negotiations shall be formally ended with
the Proposer and begun with the next best Proposer. Negotiations shall be undertaken
in this manner until a mutually satisfactory contract has been negotiated or the
solicitation is canceled. The WVCTCS will demonstrate "good faith" in reaching a
mutually acceptable contractual agreement. Notwithstanding this, there are certain
conditions that are unacceptable to the WVCTCS. See Section V of this RFP for a
non-exhaustive list of provisions that are unacceptable to the WVCTCS.
f. AWARD OF CONTRACT
1. Basis of Award. The WVCTCS will award a contract based upon the evaluation of
(3) three selected Proposers interviews. Accordingly, initial Proposals should be
submitted on the most favorable terms from both a technical and price standpoint.
2. Determination of Responsibility. A responsible Proposer is one who affirmatively
demonstrates to the WVCTCS that it has adequate financial resources and the
requisite capacity, capability, and facilities to perform the contract, has a satisfactory
record of performance on other comparable projects, has a satisfactory record of
integrity and business ethics, and is otherwise qualified and eligible to receive award
under the solicitation and laws or regulations applicable to the procurement. The
WVCTCS reserves the right to investigate the capabilities of Proposers, confirm any
part of the information furnished by a Proposer, and require other evidence to
determine that the Proposer is responsible.
3. Rejection of Proposals & Waiver of Minor Information/Irregularities. The WVCTCS
reserves the right to reject any or all Proposals in part or in total for any reason, to
accept any Proposal if considered best for its interest, and to waive informalities and
minor irregularities in Proposals received, commensurate with best public
procurement practices.
4. Notice of Award. Any award of a contract resulting from this RFP will be made only
Page 10 of 13 Last Updated 7/2026