Tree Removal, Stump Grinding, and Tree Pruning

NOTICE TO CONTRACTORS
Sealed bids will be received by the City of Auburn, Alabama, until 10:00 a.m., local time, on
Thursday, October 8, 2026, in the Office of the City Manager, 144 Tichenor Avenue, Auburn,
Alabama, and then publicly opened and read for furnishing all labor, materials and equipment
necessary for the completion of the following services:
TREE REMOVAL, STUMP GRINDING, AND TREE PRUNING
The City of Auburn is requesting bid prices for as-needed tree removals, tree pruning, and stump
grinding on City-owned property and rights-of-way from November 1st, 2026, through
September 30th, 2027. Work shall include the furnishing of all labor, supervision, equipment,
materials, traffic control, hauling, disposal, cleanup, and incidentals necessary to perform the
requested services. The contract establishes unit prices for routine and emergency response
work and is intended to provide the City with a readily available source for safely removing
dead/dying trees, hazardous trees, stump removals, and pruning operations in accordance with
industry standards (ANSI A300 standards and ISA Best Management Practices) and City
requirements.
Bidders shall provide unit prices for the services included in this Bid. Unit prices will be used only
if the City elects to authorize these services during the contract term. No work shall be performed
without prior written authorization by the City Project Manager. The City makes no guarantee of
quantities for unit price items. The quantities shown in the bid schedule are estimated quantities
only and are provided solely for the purpose of comparing bids. Actual quantities may be greater
than or less than the estimated quantities based on the City's needs during the contract term.
The City reserves the right to increase, decrease, or omit any individual item quantity and to
authorize additional quantities of any contract service as circumstances require, provided the
total amount of authorized work does not exceed the awarded contract amount per term. Any
difference between estimated and actual quantities shall not constitute grounds for a claim for
extra compensation. Compensation shall be based solely on the bid unit prices and actual
quantities authorized and performed not to exceed $120,000.00 per contract term.
Work under this contract is divided into three categories:
1. Tree Removal
2. Stump Grinding
3. Tree Branch/Limb Pruning
The Remainder of This Page Is Intentionally Left Blank

TREE REMOVAL
Diameter for tree removal shall be measured at 4.5 feet from the ground (DBH).
QTY
ITEM DESCRIPTION UNIT
(estimated)
Tree Removal - Up to 12 inches in diameter. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary for complete tree removal. Stump grinding
01 Each 60
shall be paid separately as applicable under this table. Contractor
shall respond within three (3) business days of notification and
complete removal within ten (10) business days of authorization.
Emergency Response Tree Removal - Up to 12 inches in
diameter. Furnish all labor, equipment, traffic control, hauling,
disposal, cleanup, and incidentals necessary for complete tree
removal. Stump grinding shall be paid separately as applicable
under this table. Contractor shall acknowledge receipt of
emergency notification within one (1) hour. Contractor shall
02 arrive on-site and begin hazard mitigation activities within six (6) Each 1
hours of notification unless otherwise approved by the City.
Emergency work shall be substantially completed within twenty-
four (24) hours of notification unless:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.
Tree Removal - Over 12 inches up to 18 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
cleanup, and incidentals necessary for complete tree removal.
03 Stump grinding shall be paid separately as applicable under this Each 60
table. Contractor shall respond within three (3) business days of
notification and complete removal within ten (10) business days
of authorization.
Emergency Response Tree Removal - Over 12 inches up to 18
inches in diameter. Furnish all labor, equipment, traffic control,
hauling, disposal, cleanup, and incidentals necessary for
complete tree removal. Stump grinding shall be paid separately
as applicable under this table. Contractor shall acknowledge
receipt of emergency notification within one (1) hour. Contractor
04 shall arrive on-site and begin hazard mitigation activities within Each 1
six (6) hours of notification unless otherwise approved by the
City. Emergency work shall be substantially completed within
twenty-four (24) hours of notification unless:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.

Tree Removal - Over 18 inches up to 24 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
cleanup, and incidentals necessary for complete tree removal.
05 Stump grinding shall be paid separately as applicable under this Each 50
table. Contractor shall respond within three (3) business days of
notification and complete removal within ten (10) business days
of authorization.
Emergency Response Tree Removal - Over 18 inches up to 24
inches in diameter. Furnish all labor, equipment, traffic control,
hauling, disposal, cleanup, and incidentals necessary for
complete tree removal. Stump grinding shall be paid separately
as applicable under this table. Contractor shall acknowledge
receipt of emergency notification within one (1) hour. Contractor
06 shall arrive on-site and begin hazard mitigation activities within Each 1
six (6) hours of notification unless otherwise approved by the
City. Emergency work shall be substantially completed within
twenty-four (24) hours of notification unless:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.
Tree Removal - Over 24 inches up to 30 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
cleanup, and incidentals necessary for complete tree removal.
07 Stump grinding shall be paid separately as applicable under this Each 20
table. Contractor shall respond within three (3) business days of
notification and complete removal within ten (10) business days
of authorization.
Emergency Response Tree Removal - Over 24 inches up to 30
inches in diameter. Furnish all labor, equipment, traffic control,
hauling, disposal, cleanup, and incidentals necessary for
complete tree removal. Stump grinding shall be paid separately
as applicable under this table. Contractor shall acknowledge
receipt of emergency notification within one (1) hour. Contractor
08 shall arrive on-site and begin hazard mitigation activities within Each 1
six (6) hours of notification unless otherwise approved by the
City. Emergency work shall be substantially completed within
twenty-four (24) hours of notification unless:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.
Tree Removal - Over 30 inches up to 36 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
09 Each 20
cleanup, and incidentals necessary for complete tree removal.
Stump grinding shall be paid separately as applicable under this

table. Contractor shall respond within three (3) business days of
notification and complete removal within ten (10) business days
of authorization.
Emergency Response Tree Removal - Over 30 inches up to 36
inches in diameter. Furnish all labor, equipment, traffic control,
hauling, disposal, cleanup, and incidentals necessary for
complete tree removal. Stump grinding shall be paid separately
as applicable under this table. Contractor shall acknowledge
receipt of emergency notification within one (1) hour. Contractor
10 shall arrive on-site and begin hazard mitigation activities within Each 1
six (6) hours of notification unless otherwise approved by the
City. Emergency work shall be substantially completed within
twenty-four (24) hours of notification unless:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.
Tree Removal - Over 36 inches in diameter. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary for complete tree removal. Stump grinding
11 Each 20
shall be paid separately as applicable under this table. Contractor
shall respond within three (3) business days of notification and
complete removal within ten (10) business days of authorization.
Emergency Response Tree Removal - Over 36 inches in
diameter. Furnish all labor, equipment, traffic control, hauling,
disposal, cleanup, and incidentals necessary for complete tree
removal. Contractor shall acknowledge receipt of emergency
notification within one (1) hour. Stump grinding shall be paid
separately as applicable under this table. Contractor shall arrive
12 on-site and begin hazard mitigation activities within six (6) hours Each 1
of notification unless otherwise approved by the City. Emergency
work shall be substantially completed within twenty-four (24)
hours of notification unless:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.
STUMP GRINDING
Diameter for stump grinding shall be measured at 6 inches above ground.
Finished grade after grinding shall match surrounding grade.
QTY
ITEM DESCRIPTION UNIT
(estimated)
Stump Grinding - Up to 12 inches in diameter. Furnish all labor,
13 equipment, traffic control, hauling, disposal, cleanup, and Each 30
incidentals necessary for complete grinding of stump and

bracing roots. Stump and bracing roots shall be ground to 6
inches below grade. Contractor shall respond within three (3)
business days of notification and complete removal within ten
(10) business days of authorization.
Stump Grinding - Over 12 inches up to 18 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
cleanup, and incidentals necessary for complete grinding of
14 stump and bracing roots. Stump and bracing roots shall be Each 30
ground to 6 inches below grade. Contractor shall respond within
three (3) business days of notification and complete removal
within ten (10) business days of authorization.
Stump Grinding - Over 18 inches up to 24 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
cleanup, and incidentals necessary for complete grinding of
15 stump and bracing roots. Stump and bracing roots shall be Each 25
ground to 6 inches below grade. Contractor shall respond within
three (3) business days of notification and complete removal
within ten (10) business days of authorization.
Stump Grinding - Over 24 inches up to 30 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
cleanup, and incidentals necessary for complete grinding of
16 stump and bracing roots. Stump and bracing roots shall be Each 10
ground to 6 inches below grade. Contractor shall respond within
three (3) business days of notification and complete removal
within ten (10) business days of authorization.
Stump Grinding - Over 30 inches up to 36 inches in diameter.
Furnish all labor, equipment, traffic control, hauling, disposal,
cleanup, and incidentals necessary for complete grinding of
17 stump and bracing roots. Stump and bracing roots shall be Each 10
ground to 6 inches below grade. Contractor shall respond within
three (3) business days of notification and complete removal
within ten (10) business days of authorization.
Stump Grinding - Over 36 inches in diameter. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary for complete grinding of stump and
18 bracing roots. Stump and bracing roots shall be ground to 6 Each 10
inches below grade. Contractor shall respond within three (3)
business days of notification and complete removal within ten
(10) business days of authorization.

TREE BRANCH/LIMB PRUNING
For purposes of this contract:
Small Tree: A tree that can be completely pruned from the ground using hand tools, pole
pruners, or pole saws without climbing, aerial lift devices, or bucket trucks.
Large Tree: A tree requiring climbing, aerial lift equipment, bucket truck access, rigging, or
other specialized equipment to perform the specified pruning operations.
QTY
ITEM DESCRIPTION UNIT
(estimated)
Large Tree Pruning - Crown Cleaning. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary to perform pruning in accordance with
19 ANSI A300 standards and ISA Best Management Practices. Each 10
Contractor shall respond within three (3) business days of
notification and complete pruning within ten (10) business days
of authorization.
Large Tree Pruning - Crown Thinning. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary to perform pruning in accordance with
20 ANSI A300 standards and ISA Best Management Practices. Each 10
Contractor shall respond within three (3) business days of
notification and complete pruning within ten (10) business days
of authorization.
Large Tree Pruning - Crown Raising. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary to perform pruning in accordance with
ANSI A300 standards and ISA Best Management Practices. This
21 Each 10
item includes clearance pruning for roadway/sidewalks.
Contractor shall respond within three (3) business days of
notification and complete pruning within ten (10) business days
of authorization.
Large Tree Pruning - Crown Reduction. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary to perform pruning in accordance with
22 ANSI A300 standards and ISA Best Management Practices. Each 10
Contractor shall respond within three (3) business days of
notification and complete pruning within ten (10) business days
of authorization.
Small Tree Pruning. Furnish all labor, equipment, traffic control,
hauling, disposal, cleanup, and incidentals necessary to perform
pruning in accordance with ANSI A300 standards and ISA Best
23 Each 10
Management Practices. Contractor shall respond within three
(3) business days of notification and complete pruning within ten
(10) business days of authorization.

Emergency Response - Large Tree Pruning. Furnish all labor,
equipment, traffic control, hauling, disposal, cleanup, and
incidentals necessary to perform pruning in accordance with
ANSI A300 standards and ISA Best Management Practices.
Contractor shall acknowledge receipt of emergency notification
within one (1) hour. Contractor shall arrive on-site and begin
24 hazard mitigation activities within six (6) hours of notification Each 1
unless otherwise approved by the City. Emergency work shall be
substantially completed within twenty-four (24) hours of
notification unless:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.
Authorization
All work under this contract shall be performed only upon written authorization issued by the
City.
Response Time (Non-emergency)
For non-emergency services, the Contractor shall respond within three (3) business days of
notification and complete work within ten (10) business days of authorization unless otherwise
approved by the City.
Emergency Response Time
An Emergency Response shall be determined solely by the City. The Contractor shall designate a
primary point of contact and secondary point of contact for the purpose of emergency
notification. The Contractor shall acknowledge receipt of an emergency notification within one
(1) hour. Contractor shall arrive on-site and begin hazard mitigation activities within six (6) hours
of notification unless otherwise approved by the City. The Contractor shall substantially complete
emergency work within twenty-four (24) hours of notification.
Substantial completion shall be defined as removal or mitigation of the immediate hazard and
restoration of safe public access to affected roadways, sidewalks, trails, or facilities.
The twenty-four (24) hour requirement may be extended when:
a. Utility company coordination is necessary
b. Severe weather conditions prevent safe operations
c. The City approves an alternate schedule.
The City may establish priorities for emergency work when multiple emergency conditions exist
simultaneously.

Pruning Standards
All pruning shall conform to ANSI A300 standards and current ISA Best Management Practices
including but not limited to: no climbing trees with climbing spikes, leaving branch stubs unless
made at City-owned right-of-way boundary, unnecessary heading cuts, cutting off branch collar,
lion tailing, remove more than 25% of foliage from a single branch, damage other parts of a tree
during pruning, or using wound paint. Tree topping shall not be permitted except with written
authorization from the City.
Utility Coordination
Contractor shall contact Alabama 811 prior to performing stump grinding or excavation activities.
Guarantee will be required with each bid in the amount of at least five percent (not to exceed
$10,000) of the amount bid in the form of a certified or cashier's check or bid bond payable to
the City of Auburn, Alabama.
All bidders are required to be compliant with the Beason-Hammon Alabama Taxpayer and Citizen
Protection Act, Act No. 2011-535 (Code of Alabama (1975) 31-13-9) as amended May 16, 2012,
regarding employment practices.
The successful bidder is responsible for acquiring the appropriate business licenses and permits
to conduct work within the City of Auburn.
Your attention in particular is invited to the section entitled "Instructions to Bidders", which is to
be followed in all respects. The City reserves the right to select the lowest responsible bidder as
the best interest of the City may require, to award the purchase contract from any of the bids, to
reject any and all bids, and to waive any informalities in bids received. Bids will be good for thirty
(30) days after being opened by the City of Auburn, Alabama.
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PROJECT MANUAL
Tree Removal,
Stump Grinding, and
Tree Pruning
Dusty Kimbrow * 334-501-3000
Project Manager:
City of Auburn
Public Works Department
4277 Wire Road, Suite 300
Auburn, Alabama 36832

TREE REMOVAL, STUMP GRINDING, AND TREE PRUNING
TABLE OF CONTENTS
INVITATION TO BID
INSTRUCTIONS TO BIDDERS
BID
BID BOND
BASE BID/QUANTITIES
CONTRACT
SPECIAL CONDITIONS
SERVICES DESCRIPTION ................................................................................................................. (1)
TIME OF COMPLETION .................................................................................................................. (2)
LICENSE FEE ................................................................................................................................... (3)
WORK TO BE DONE ....................................................................................................................... (4)
SPECIFICATIONS ............................................................................................................................ (5)
AUTHORIZATION ........................................................................................................................... (6)
RESPONSE TIME (NON-EMERGENCY)....................................................................................................(7)
EMERGENCY RESPONSE TIME.................................................................................................................(8)
UTILITY COORDINATION...........................................................................................................................(9)
SAFETY......................................................................................................................................................(10)
ENVIRONMENTAL ....................................................................................................................... (11)
GOVERNING DOCUMENTS ......................................................................................................... (12)
WORK HOURS ................................................................................. ........................................... (13)
SERVICE SCHEDULE ..................................................................................................................... (14)
VERIFICATION OF WORK COMPLETED AND REPORTING REQUIREMENTS......................................(15)
MEASUREMENT & PAYMENT
BASE BID ITEMS: UNIT PRICES...................................................................................................................... 01
APPENDIX A
MONTHLY SERVICE REPORT
CITY OF AUBURN STANDARD SPECIFICATIONS
Please refer to the Publications tab located at http://www.auburnalabama.org/pw for the City of Auburn Standard
Specifications.