26-085 2026 Parks Asphalt Maintenance Program
| Location: | Missouri |
|---|---|
| Posted: | Jul 2, 2026 |
| Due: | Jul 21, 2026 |
| Agency: | St. Charles County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-085 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-085
|
| Bid Title: |
26-085 2026 Parks Asphalt Maintenance Program
|
| Category: | SCCMO Maintenance Repair Operations |
| Status: | Open |
|
Attachment Preview
LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-085
For
2026 Parks Asphalt Maintenance Program
ST. CHARLES COUNTY GOVERNMENT ST. CHARLES, MISSOURI
St. Charles County is seeking bids for 2026 Parks Asphalt Paving and Maintenance. All bid prices
submitted must be guaranteed for ninety (90) days. St. Charles County reserves the right to accept
and/or reject any and all bids.
BID INSTRUCTIONS
One [1] original and one [1] signed copy of the bid must be received in a sealed envelope plainly
marked “26-085 Parks Asphalt Paving & Maintenance Projects” with the date and time of the bid
opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 07/21/26 at 10:00 AM in Room 115 of the St. Charles County Administration
Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx. Click on “show Closed/Awarded/Cancelled bids”, select bid
and click on “related documents”. No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this IFB must be submitted in writing via email to:
Lenore Moore, Purchasing Coordinator
St. Charles County Government Finance Department
201 North Second Street
St. Charles, Missouri 63301
lmoore@sccmo.org
Questions concerning the specifications should be made via email to:
Jake McDermott, Project Manager
St. Charles County Government
Parks Department
201 North Second St, RM 510
St. Charles, Missouri 63301
jmcdermott@sccmo.org
A optional pre-bid conference will be held on 07/07/2026, at 9:00 AM Smartt Field Airport
located at:
6390 Grafton Ferry Road, Portage Des Sioux, MO 63373
Interested Bidders are expected to visit the public parks prior to the pre-bid conference and
Parks staff will be available at this time to answer any questions.
•
The bid number and title shall be referenced on all correspondence.
•
All questions must be received no later than 3:00 PM on 07/14/2026.
•
Any questions received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County’s website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
26-085 Asphalt Paving & Maintenance Projects
Parks Dept.
Page 3 of 66
Bid Response from (please complete)
Name of Company or individual
TERMS AND CONDITIONS
1. St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
2. St. Charles County reserves the right to contract with different contractors for different parks
which have work outlined in this bid package.
3. All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
4. All delivery costs or charges must be included in the F.O.B. destination bid price.
5. City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
6. The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
7. The electronic version of this bid/RFB is available upon request. The document was entered into
WORD for Microsoft Windows. The Purchasing Office does not guarantee the completeness and
accuracy of any information provided on the electronic version. Therefore, respondents are
cautioned that the hard copy of this bid/RFP on file in the Purchasing Office governs in the event
of a discrepancy between the information contained in or on the electronic version and that which
is on the hard copy.
8. Vendors are required to clearly identify any deviations from the specifications in this document.
9. An authorized officer of the company submitting the bid must sign all bids, in blue ink.
10. Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.
11. All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must
be crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing
the bid.
12. St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
13. Sealed bids received after the designated time of the receipt of the sealed bids will be
considered as “No Bid” and “Void” and will not be opened.
14. The successful bidder is specifically denied the right of using in any form or medium the names
of St. Charles County or any other public agency of St. Charles County Government for public
advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional licenses
in their field.
15. The County will make its award to the lowest responsive, responsible bidder unless additional
criteria is established herein. When payments are to be made to the County, the County will
award based on payments unless these documents establish additional criteria. As used for this
26-085 Asphalt Paving & Maintenance Projects
Parks Dept.
Page 4 of 66
Bid Response from (please complete)
Name of Company or individual
award, “responsive” shall mean a bid that conforms in all respects with the terms and conditions
of the County’s requirements. As used for this award, “responsible” shall mean that the bidder
has the capability in all respects to perform fully the contract requirements, and the integrity and
reliability which will assure good faith performance.
16. County reserves the right to accept any item or group of items offered, unless the bidder qualifies
his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so
states and if all items solicited are included in the bid.
17. When applicable, provide unit prices and extension prices. Where there is disagreement in the
unit and extension prices, the unit price shall govern.
18. Prevailing Wage:
a. The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined
by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections
290.210 to 290.340, RSMo. For those projects with a total cost greater than
$75,000.00, a schedule of such prevailing hourly rate of wages as determined by the
Department of Labor and Industrial Relations of Missouri, pursuant to said statutory
provisions and made a part of this Contract, Annual Wage Order #33 as of May 28,
2026, shall be used.
b. Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply
to the construction of public works for which either the engineer’s estimate or the bid
accepted by the County for the total project is in the amount of $75,000.00 or less. For
any awarded bid in the amount of $75,000.00 or less that becomes subject to a contract
amendment that increases the total project cost in excess of $75,000.00, the provisions
of 290.210 to 290.340 shall apply only to that portion of the project that is in excess of
$75,000.00.
c. The Contractor must comply with all provisions of the Prevailing Wage Law under
Annual Wage Order #33 as of May 28, 2026 for this project. The contractor will forfeit a
penalty to the County of $100 per day (or portion of a day) if a worker is paid less than
the prevailing rate for any work done under the contract by the contractor or by any
subcontractor (see section290.250, RSMo). Certified payroll shall be submitted with
request for payment.
19. BONDS: The following Bond types are required:
a. Performance Bond: A 100% Performance and Payment Bond in favor of the Owner.
The Security Co. representing Contractor must be authorized to do business in the
State of Missouri and be approved by Owner.
b. Bid Bond: A 5% deposit of the bid total, presented in the form of a cashier’s check,
Certified check, or bid bond, made payable to St. Charles County.
26-085 Asphalt Paving & Maintenance Projects
Parks Dept.
Page 5 of 66
Bid Response from (please complete)
Name of Company or individual
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.