Outdoor Warning System RFP

Location:	Michigan
Posted:	Jan 8, 2026
Due:	Jan 29, 2026
Agency:	Midland County
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

MIDLAND COUNTY

REQUEST FOR PROPOSAL (RFP)

OUTDOOR WARNING SYSTEM RFP

SEALED PROPOSALS DUE:

Thursday, January 29, 2026

No Later than 2:00pm

Procurement & Contracts Administrator

Department of Finance

Midland County Services Building

220 West Ellsworth Street

Midland, MI 48640-5194

(989) 832-6865

MIDLAND COUNTY

PROPOSAL ADVERTISEMENT

Outdoor Warning System RFP

(Joint request for the City of Midland & County of Midland)

The County of Midland requests your participation in submitting a proposal for a joint

project including the City of Midland and The County of Midland, (reference as Entity or

Entities) for replacement of our current outdoor warning system. All submissions

must be in accordance with the attached specifications.

Proposals are due no later than 2:00 pm, Thursday, January 29, 2026 to Haley

Greene, Procurement and Contracts Administrator, 3rd Floor County Services Building,

220 W. Ellsworth St., Midland, MI 48640-5194. It will be the contractor’s responsibility to

ensure delivery of proposal is received by the Procurement and Contracts Office in a

complete and timely manner. All proposals must be sealed and marked "Outdoor

Warning System Proposal RFP" with date and hour of opening, name and

address of bidder.

The Entities reserves the right to accept, reject or negotiate any or all proposals, to waive

or not waive informalities or irregularities in proposals or bidding procedures, and to

accept any proposal determined by the Entities Representatives to be in the best interest

of the Entities, whether the proposal is lowest or not. The Entities assumes no liability for

any costs incurred in preparing a proposal.

Questions concerning the proposal request or any specifications herein shall be directed

to Haley Greene, Procurement and Contracts Administrator, Phone (989) 832-6865, or

by email at hgreene@co.midland.mi.us. Official Bid Documents are available for

download on the Midland County Website www.co.midland.mi.us under Bidding

Opportunities.

Sincerely,

Haley Greene

Procurement & Contracts Administrator

(989) 832-6865

MIDLAND COUNTY

PROPOSAL INSTRUCTIONS

Outdoor Warning System RFP

(Joint including the City of Midland & County of Midland)

The enclosed specifications and bid sheets comprise a cooperative proposal package

for the Outdoor Warning System requirements. This package has been designed to

accommodate contractors wishing to provide a proposal on any or all required materials

as well as those offering quantity and/or freight price breaks. Your participation in this

proposal is encouraged and your attendance at the bid opening is welcomed.

1. All proposals must be sealed and clearly marked on the outside of the envelope

“Outdoor Warning System RFP" with date and hour of opening, name and

address of contractor, and must be received by 2:00 p.m. on Thursday,

January 29, 2026 at:

Haley Greene, Procurement & Contracts Administrator

3rd Floor Midland County Services Building

220 W. Ellsworth St

Midland, MI 48640-5194

Proposals will be publicly opened by the Midland County Procurement and

Contracts Office at 2:15 p.m. on Thursday, January 29, 2026:

Midland County Services Building

1st Floor Conference Room

220 W. Ellsworth St

Midland, MI 48640-5194

2. Any proposal received after the advertised deadline shall be disqualified and will

be returned to the contractor unopened. This applies to proposals sent by mail

as well as those delivered.

3. All questions or clarifications concerning this request must be in writing and

directed to Haley Greene, Procurement & Contracts Administrator at

hgreene@co.midland.mi.us.

4. There may be one or more amendments to this Request for Proposal. These

amendments will be posted on the Midland County website at

http://co.midland.mi.us. It is be the responsibility of the contractor to check for

these amendments.

5. Any contractor may withdraw their proposal by written request at any time prior to

the advertised time for opening.

6. Telegraphic and email proposals are not acceptable and telephone, telegraphic

and electronic amendments or withdraws will not be accepted under any

circumstances.

7. Negligence or errors on the part of the contractor in preparing the proposal

confers no rights for withdraw of the proposal after it has been opened.

8. Proposals received prior to the deadline will be securely kept and unopened. No

responsibility will be attached to an officer or person for the premature opening of

a proposal not properly addressed and identified.

9. Proposals must be submitted on printed forms furnished by Midland County.

Voluntary alternatives or additional product information may be attached to the

proposal form if necessary.

10. Unless otherwise specified, no proposal may be withdrawn, changed, or modified

in any way for a period of sixty (60) calendar days from the date of the bid

opening.

11. Proposals must contain contractor’s complete legal name, address, telephone

number and email address. The proposal must be signed in ink by an authorized

representative of your company.

12. The Anti-Collusion Certification provided herein must be completed and returned

with the submittal.

13. In case of a discrepancy between unit prices and their extensions, the unit price

bid shall govern.

14. All erasures or corrections to pricing information must be initialed in ink.

15. Contractors must include one (1) original and four (4) copies of the entire

submittal.

Taxes: The Entities are exempt from State and Federal taxes.

Non-Appropriations: The Entities shall be bound, hereunder, only to the extent that

funds shall have been appropriated and budgeted or are otherwise available for the

purpose of this contract. In the event that no funds or insufficient funds are appropriated

and budgeted, or are otherwise unavailable by any means whatsoever in any fiscal

period of payments due under this contract, then the Entity shall immediately notify the

Contractor of such occurrence and this contract shall terminate the last day of the fiscal

period for which appropriations were received without penalty or expense to the Entity

of any kind, whatsoever.

Delivery: Proposals shall include all delivery charges with terms of Freight Prepay -

FOB Midland, MI.

Laws: The laws of the State of Michigan shall govern the rights, obligations, and

remedies of the Parties under this proposal request and any agreement reached

through this process.

Disclosure: All of the information included in your proposal response is subject to the

“Freedom of Information Act” and may be disclosed in its entirety after the formal, public

bid opening has been completed.

Independent Price Determination: By submission of this proposal, the contractor

certifies that the pricing structure offered has been arrived at independently without

consultation, communication, or agreement of such prices for the purpose of restricting

competition with any other contractor or competitor.

Acceptance of Materials: All components used in the manufacture or construction of

materials, supplies, and equipment, and all finished goods, shall be new, the latest

make/model, of the best quality, and highest-grade workmanship. In the event the

delivered material is found to be defective or does not conform to specifications, the

Entity reserves the right to cancel the order upon written notice to the contractor and

return the materials to the contractor at the contractor’s expense.

Incurred Costs/Disclaimer:

The Entities included in this RFP will not be liable in any way for any costs incurred by

contractors in replying to this proposal request.

Owner’s Rights:

The Entities included in this proposal reserve the right:

To waive minor technical deficiencies and irregularities, or both in the

requests for proposals, the process of requesting or receiving the

proposals, or the proposals received from submitters.

To request clarification of all or any portion of a proposal from any or all of

the submittals received in response to a request for qualification or

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Outdoor Warning System RFP

Attachment Preview

See also