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Locating and Responding to Bids in the PA Supplier Portal

cating a Solicitation (Bid)

1. Open your web browser and go to www.pasupplierportal.state.pa.us. Please note the important information
regarding compatible browsers for the PA Supplier Portal website on the Welcome page.

Qe NewSewen SAP Sine Logo

viecone MN Supgtene

Welcome to the Pennsylvania Supplier
Portal

'The PA Supplier Portal is a secure site that allows suppliers to create an authorized
Administrative User providing access to registration and self-management of supplier
account data. If you are using a screen reader and would like to request the enhanced

accessibility option for this website, please call the toll free number $77-435-7363, option
1, between 8:00AM and 4:30PM, Monday thra Friday.

System Compatibility: VERY [MPORTANT - Microsoft is no longer

2. Select the Log on button at the top right of the
page. New Session SAP Store Log on

Welcome: PA Suppliers

3. Enter the User ID and Password you created when you registered as a supplier and log on. Once the User ID and
Password are entered, a system message will display that a passcode has been sent to your email. Once the
passcode is received, enter it into the space provided to access the system. /f you are unable to log in, please call
the Help Desk at (877) 435-7363 and stay on the line for further information.

Welcome Pennsylvania Suppliers!

The PA Supplier Portal is a secure site. The PA Supplier Portal certified browsers are Internet Explorer 8.0 through 11.0,
Other products may work; however, full functionality cannot be assured.

Important System Notice to Suppliers

NOTICE: Multi-Factor Authentication has been enabled. Type in User, Password, and click Log On. Check
your email for the emailed passcode that will allow continued access to the PA Supplier Portal screens.

User"
Password *

og On

Logon Problems and Need Help'

Forausslance send emall lo Bi:PSCSRMPORTAL@3 04. Include tax identification number, vendor number, vendor name, username, and dela of
issue,

'(C) Forgot Your Password?

'(C) Forgot Your UserID?

Locating/Responding to a Bid in PA Supplier Portal Page 1
November 2022

4. Choose the Bidder tab to begin. If you do not see a Bidder tab, another person at your company with separate
log-in credentials may have been assigned the Bidder role. Work with your company's Vendor Administrator
determine who has the bidder access.

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im
-
prenernane a2)
SEs

+ Create Additional Users WELCOME VENDOR ADMINISTRATOR

+ Manage User Data 'As an Administrative User for your company in the PA Supplier Portal you have the authority to:

+ Manage My Data
* Create Additional Users

Manage Company Data (C) Manspacarigani Dare

5. The Bid Processing screen will open and will display all Events currently open for responses on the Solicitations -
All tab. If the search fields seen below are not visible, select the Search Criteria button to display them.

'Search Crt

Sotetaton Number @
Sobctaton Status: | Coren RF

Creaton Dats (C)

Deadine Date Flag

Stas

Response Tinta

'man Number
(oo [car
ew: (StnderdVew _ || Create Response ||| Display Evet | Display Response ||| Pant Prevew || [Rees || pot,

{ Evetnumoer | ren Desenton event Type vests SanDale-"EndDale Response Number --~ResponseSaus Ere Version
6100045519 Eggs October 2018 hur December 2018 InvabonForBis Publishes onzano1e -_oavi22018 No bid created 1
100046612 Desserts tonte-t231tB InvitonForsid ---Publsned--szzo18-_oariazote No id Created 1

6. To search for and respond to a specific Solicitation (bid), enter the Solicitation Number in the appropriate field and
select the Apply button. The Solicitation will appear below. Please ensure all fields below "Solicitation Status" are
blank, as extra information such as "Status" or "Response Timeframe" may cause the system to skip over the desired
Solicitation.

7. Click the blue Event Number link to open the Solicitation in a new window. /f your browser asks to allow pop-ups,
select "Always Allow'. If the window still does not open, ensure all pop-up blockers are disabled.

'Search Cera

Solictation Number | 6100046601
Solletaton Situs; | CurentRFKw
Creation Date:
Deadine Dat Fag:
status
Response Timetame:

'smart Number

ard vew) ~ ||| Grealo Response ||| Bsa Event | Dily Response ||| Pant Prov || Rewesh][ Expr ]

EvontNumper Event Description Event Type Event status StatDalo--_EndDato Response Number Response Status

6100046601 PSP Mercer Staton Snow Removal Invation For Bid Published oszezoa -oa22018 No ia Created

Locating/Responding to a Bid in PA Supplier Portal Page 2
November 2022

Viewing Responding to a Solicitation (Bid)

Before creating a response, browse the Header and Items tabs for bid information.

1. If you have not downloaded any bid documents, they can be found under the Header tab in the Notes and
Attachments section. A description for the Solicitation can be found at the Tendering Text link. Any questions
about the attachments or description can be directed to the Solicitation Owner.

2. Download all required attachments (if necessary) by clicking the linked Description of each one. It is highly
recommended that you download and complete all required documents before creating a response.

Display Solicitation :
PantPresew ||| ||| Gos | Regie || Spar

Solicitation Number 6100046601 Descrpton PSP Mercer Staton Snow Removal Status Published Start Dato 120000EST Submission Deadine 133000EST Remaining Time 14Days 03:10:15
Version Type Active Version

Header tems

Guestons Note andatachments-Constins

caso oesein
Bonin nt "SB SETASDEFOR SHALL BUSHESS.YOUMUSTTOS

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catoy Deecotn Fewane =< Par)
[Eh seen crt i secen Now SPEOCATONS 208 ec
snd chet Psa vetFam PROOF OF WIFOR SR rat salen oc

Legal Document 'eis and Constions Document

3. To begin your response, select the Create Response button.

Display Solicitation :

Print Preview @ | | | Close Larrea Ud Export
[v] You are registered to the RFx and will be informed of changes

Solicitation Number 6100046601 Description PSP Mercer Station Snow Removal Status Published Start Date 12:00:00 EST
Version Type Active Version

Locating/Responding to a Bid in PA Supplier Portal Page 3
November 2022

4. Anew Create Response window will open (see below). To complete your response, a maximum of three steps
must be completed before submitting. These steps are described below and can be done in any order.

Create Response
Submit || [ Read Ont || Pant Preview ||| Check || Close |[ Save || Guestons and Answers (0)

Solicitation Response Number 6500122510 Solicitation Number 6100046601 Status In Process Submission Deadline 09/12/2018 13:30:00EST Opening Date 09/12/2018 13:35:00 EST
Response Version Number 0.00USD Version Number Active Version Fx Version Number 1

Header tems Summary Tracking

Basic Data Questions Notes and Attachments,

Event Parameters
Status and Statistics

co i = Created On: 08/29/2018 11:42:25 EST
Created by: |. Randal ier
LastProcessed On: | 082072018 1114225 EST

Last Processed By: | Mr. Randall Miller

5. Under the default Header tab, select Questions to answer two mandatory questions. Select "Yes" from the Reply
drop-down menu on each one to indicate that you have read and understood the listed attachments.

a. Representations and Authorizations can be found in the Terms and Conditions found in the attachments.

Header Items Summary Tracking

Basic Data Questions Notes and Attachments

Question Reply

Is the offer in accordance with the "Representations and Authorizations" listed in section "Submission - 001.1" of the attached solicitation document?: |y:Yes

* Has the submitter read, and does the submitter understand, the "Representations and Authorizations" listed in section "Submission - 001.1" of the attached solicitation document?

6. Under the Header tab section, Notes and Attachments, select the Header Bidder's Remarks link to add any
additional notes or select the Add Attachment button (highlighted below) to add any additional documents.

Items Summary Tracking

Basic Data Questions ff Notes and Attachments,

yNotes

Clear
Categow Descziption
PBB conaitons or Participation -Empy-
Bid ivtationtAuction Text THIS BID IS SET ASIDE FOR SWALL BUSINESS, YOU MUSTTOS
Purchasers Remarks empty
-Empy-

Edit Description |/ Versioning ,|| Delete
Categs Description File Name

[Ei sercristacment st speccaton NOW sPECFATIONS 2018 do
SandraAtchment oattisFam PROOF OF WI FOR SR Here Staton do

Legal Document 'Terms and Conditions Document

Locating/Responding to a Bid in PA Supplier Portal Page 4
November 2022

7. When the Add Attachment window pops up, select Browse to search your computer for a completed
attachment, open the file, and click "OK" to add it to the list (see below). If you have more than one completed
attachment to add, repeat this step as necessary. /f no attachments are required, skip this step.

e If the Add Attachments button is not available (grayed out), make sure you are in the Edit Mode and not
Display mode.

- System will only allow one document to be attached at a time, repeat steps as necessary

THIS BIDIS SETASIDEFOR Add Attachment ox

-Empty-
Here, you can upload a file and attach itto the header
-Empty- File: CUsers\andmilleriDe| Browse.

Description:

File Name
'SNOW SPECIFICATIONS-2018.doc
PROOF OF VISIT FORM- SR Mercer Stat

8. Select the Items tab to enter line item prices. Prices should be entered in the Price column per unit of measure.
Pressing Enter after each price will update the Total Value amount at the bottom right. If there are more than 10
total line items, scroll down to complete them all. /f a price sheet was completed as an attachment, skip this step.

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9. Before submitting your response, select the Summary tab (see below) to review entries. Ensure that all applicable
steps have been completed: all Items are responded to (if necessary), all Questions are answered (mandatory), all
Notes and Attachments are included (if necessary), and the Total Response Value is accurate.

Header Items Summary Tracking

RFx Response Number: | 6500122510
ltems with Response: | 25 gut of 25 tems responded to
Questions: | 2 out of 2 questions answered ( 2 out of 2 mandat
Notes: | 1 notes added
Attachments: No Attachments Added
Conditions: | 25 conditions added

Total RFx Response Value: 60,220.00 USD

Locating/Responding to a Bid in PA Supplier Portal Page 5
November 2022

10. When all information is correct, click the Check button at top. You will be prompted to submit the response.

Create Response

Submit | | Read Only || Print Preview | Save || Delete || Questions and Answers (0)
nO In order to complete your bid as a valid bid response, you must select the Submit button.

Solicitation Response Number 6500122510 Solicitation Number 6100046601 Status Saved Submission Deadline
Response Version Number 60,220.00 USD Version Number Active Version RFx Version Number 1

11. Finally, click the Submit button. An approval message will appear below.

Create Response
| suomi i) Read Only || PrintPreview ||| Check || Close || Save || Questions and Answers ( 0 )

Solicitation Response Number 6500122510 Solicitation Number 6100046601 Status In Process Submission Deadline
Response Version Number 60,220.00 USD Version Number C1 RFx Version Number 1

@ RFx response 6500122510 submitted

12. If desired, a PDF copy of your bid can be viewed or saved by clicking the Print Preview button. Any attached
documents will not be included. You do not need to print or mail this file.

Create Response

BE Print Preview Jf | Close || Questions and Answers (0)

13. Close and Log Off to exit the PA Supplier Portal.

Locating/Responding to a Bid in PA Supplier Portal Page 6
November 2022

Saving a Solicitation (Bid) Response

1. To save a response, click the Save button at any time when working on it. Please note that this will simply
"freeze" the response until you are ready to resume work.

Create Response

Submit ||| Read Only || PrintPreview | | Check || Close | [Et J} Deiete Questions and Answers (0)

2. When ready to resume work, click the Edit button to pick up where you left off. /f you have logged off
between sessions, open the Response Number link to find the Edit button.

Create Response

Edit Print Preview| | Check || Close | Re-Submit | Questions and Answers ( 0 )

Note: When all information has been entered, bidders must select the Submit button to send the response to the
Commonwealth.

E g or Withdrawing a Response

1. To edit your response after submitting, open the Response Number link and click the Edit button. Make any
desired changes and click the Check and Submit buttons as before. Your new response will overwrite the
previous one. This can be done an unlimited number of times before the bid deadline.

Create Response
#Edit | PrintPreview | % | Close Withdraw

2. To withdraw a submitted bid response, open the Response Number link and click the Withdraw button any time
after submitting. If desired, a withdrawn bid can still be re-submitted by clicking the Re-Submit Bid button on
the same menu.

late Response
@Edit | PrintPreview | % | Check Close Re-Submit

ra] RFx response 6500136294 (Copy of 6100053003) withdrawn

Any additional questions about locating or responding to PA
Supplier Portal Solicitations can be directed to the Bidding Help
Desk at (877) 435-7363, Option #2.

Locating/Responding to a Bid in PA Supplier Portal Page 7
November 2022