Sci Phx Generator Maintenance
| Location: | Pennsylvania |
|---|---|
| Posted: | Apr 17, 2026 |
| Due: | Apr 28, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 6100065843 |
| Publication URL: | To access bid details, please log in. |
|
General Information |
|||||||
|
Department for this solicitation: |
Procurement | ||||||
|
Date Prepared: |
04/13/26 |
Types: |
IFB | ||||
|
Advertisement Type: |
|
||||||
|
Solicitation/Project#: |
6100065843 |
Solicitation/Project Title: |
SCI PHX Generator Maintenance | ||||
|
Description: |
This solicitation is for generator maintenance service for the Dept. of Corrections, SCI Phoenix, located at 1200 Mokychic Drive, Collegeville, PA. 19426.
Only Electronic Bid Responses Will Be Accepted. Registered Vendors may find solicitation on the PA Supplier Portal. All bidders are responsible for monitoring eMarketplace to view any change notices to this IFB. The change notices shall become incorporated as part of this solicitation. Interested vendors must be registered to submit a bid. To register and obtain a vendor number visit the PA Supplier Portal. Information about the registration and bidding process can be found at the Supplier Service Center. |
||||||
|
Department Information |
|||
|
Department/Agency: |
Department of Corrections |
Delivery Location: |
1200 Mokychic Drive Collegeville Pa 19426 |
|
County: |
Montgomery |
Duration: |
One Year with three 1-year renewals |
|
Contact Information |
|||
|
First Name: |
Ron |
Last Name: |
Schlotzhauer |
|
Phone Number: (XXX-XXX-XXXX) |
610-409-7890 1470 |
Email: |
rschlotzha@pa.gov |
|
Solicitation Information |
|||
|
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
|||
|
Solicitation Start Date: |
04/14/26 | ||
|
Solicitation Due Date: |
04/28/26 |
Solicitation Due Time: |
9:00 AM |
|
Solicitation Opening Date: |
04/28/26 |
Solicitation Opening Time: |
10:00 AM |
|
Opening Location: |
1200 Mokychic Drive Collegeville Pa 19426 | ||
|
No. of Addendums: |
0 | ||
|
Amended Date: |
04/17/26 |
Attachment Preview
STATEMENT OF WORK
SCI-PHOENIX
GENERATOR SERVICES
I. SCOPE OF WORK
The Commonwealth of Pennsylvania, Department of Corrections requires generator preventative
maintenance and repair services at SCI Phoenix in Collegeville, PA.
II. ISSUIING OFFICER
Questions regarding the bidding or contracting procedures should be directed towards Ron
Schlotzhauer at 610-409-7890, x1470 or rschlotzha@pa.gov.
III. SITE INSPECTION
A site visit is not mandatory but is recommended for Contractors who have not previously bid on
this service or those who are not familiar with the facility. To schedule a site visit, please contact
Rick Delaney, Facility Maintenance Manager at 610-409-7890, x1440 or ridelaney@pa.gov.
IV. CONTRACT REQUIREMENTS
The contractor shall provide all labor, materials, tools and equipment necessary to repair and
maintain the On-Site Electrical Generators and associated 5KV switch gear equipment located at the
State Correctional Inst. Phoenix. Services must be provided in accordance with the specifications
herein and the industry standards for equipment covered under this agreement.
Vendor must be Kohler factory certified to provide the required repairs and maintenance of
equipment.
In the event of an emergency, the vendor must report to SCI Phoenix within a 2-hour time period
from the initial call (or what is agreed upon between SCI-Phoenix and the vendor at the time of the
call). An emergency contact phone # must be provided to SCI Phoenix personnel for 24 hours a
day/7 days a week contact.
If repairs cannot be made in a timely period, the vendor must have the capabilities to provide
emergency equipment in order to supply 16000 KVA or power until the repairs can be completed.
Services shall be performed by the contractor during the normal work week. 7:00 A.M. to 3:00 P.M.
Monday thru Friday – EXCEPT if an emergency occurs, or authorized by the institution.
In addition, the vendor will perform ANNUAL inspections of the equipment & provide all service-
related paperwork for all work & inspections performed. The annual inspection will be scheduled
thru SCI Phoenix personnel. The requirements for the inspection are:
ENGINE INSPECTION SERVICE:
• Clean crankcase breather
• Check Valve Bridge and adjust if necessary
• Fuel System, drain water and sediment from tank, clean primary filter and replace final
filters
• Check and adjust all linkages, if necessary and lubricate linkage fittings
• Check and test engine protection devices
• Check cooling system, drain and clean system, if needed, and fill with new coolant
• Check all belts and hoses – replace as needed
• Clean, Inspect and check turbocharger
• Check air cleaner and service indicator, clean or replace air filters as needed.
• Check engine mounts for loose fasteners, tighten to proper torque if needed
• Obtain oil samples and complete analysis, change oil and filters
• Check for proper oil and fuel pressures
• Check block heating system for proper operation
• Check Charging systems and batteries
GENERATOR INSPECTION SERVICE:
• Check for moisture, dust, oils, greases and debris on main starter windings, exciter and
PMG-Clean as needed
• Check windings with megohmeter and record readings for reference
• Inspect generator bearings and brackets, lubricate bearings
• Check generator control panel for loose, broken or damage wiring components.
• Annual inspections will be billed out at Standard time and materials rate.
EQUIPMENT TO BE SERVICED:
• GENERATOR – KOHLER MODEL # 2000REOZMD, SERIAL # SGM3293XB
• ENGINE – MITSUBISHI MODEL # S16R-Y2PTAW2-1, SERIAL #19724
• GENERATOR – KOHLER MODEL # 2000REOZMD, SERIAL #SGM3293XD
• ENGINE – MITSUBISHI MODEL # S16R-Y2PTAW2-1, SERIAL #19684
• GENERATOR – KOHLER MODEL 2000REOZMD, SERIAL #SGM3293XD
• ENGINE – MITSUBISHI MODEL #S16R-Y2PTAW2-1, SERIAL #19684
• Each of the three Generators are 2000 KW @ 13200 KV
REPAIR PARTS:
• Repair and replacement parts and supplies shall be furnished by the contractor as required.
All repair parts will be shipped F.O.B. Destination.
• Also, the Institution reserves the right to furnish repair parts and/or replacement
components.
V. CONTRACTOR REQUIREMENTS
The contractor agrees to comply with prevailing wage requirements.
The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued
by companies acceptable to the Commonwealth.
A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor
working to fulfill this contract.
B. Comprehensive General Liability Insurance, including bodily injury and property damage
insurance, to protect the Commonwealth and the Contractor from claims arising out of the
performance of the contract. These certificates must include the contract location and a
brief description of the contract work. These certificates shall contain a provision that
coverage afforded under the policy shall not be canceled or charged until at least thirty (30)
days prior written notice has been given to the Commonwealth.
The Contractor shall abide by all Department of Corrections rules and regulations while on state
property.
The contractor’s services shall be scheduled at the time acceptable to the Institutions staff.
RATE SCHEDULE:
It is agreed that the rates proposed for the services will be total and final and that the
Commonwealth will not pay any additional sums for services over and above the contract rates.
There will be no additional charges for travel time, mileage, meals, etc.
VI. CONTRACTOR QUALIFICATIONS
After the bid opening, and prior to awarding the contract, the Department has the right to request
references (name, addresses and telephone numbers) of similar work performed in
the previous two (2) years as proof of qualifications to perform the work involved in this contract.
VII. CONTRACT TERM:
The term of the Contract shall commence on the Effective Date (as defined below) and shall end on
the Expiration Date identified on the Contract, subject to other provisions of the Contract.
The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been
fully executed by the Contractor and the Commonwealth (signed and approved as required by
Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract,
whichever is later.
This is a one-year contract with the option of three one-year renewals.
Should the renewal option be exercised, pricing may change at the time of renewal. The price
adjustment must be by mutual agreement between the Department of Corrections and the supplier
and must be submitted to the Department of Corrections no later than sixty (60) days prior to the
contract end date. All supporting documentation must be submitted with the pricing to justify any
price increases.
Upon renewal, the Department, based on past performance, may negotiate an increase in the unit
prices, by a rate not to exceed 3%. The Contractor shall provide written notification to the
Department no later than sixty (60) days prior to the contract end date.
VIII. BID AWARD
It shall be understood and agreed that any quantities listed in the solicitation are estimated only and
may be increased or decreased in accordance with the actual requirements of the Department of
Corrections.
Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools,
insurance, delivery fees and all items necessary for the completion of the project. In cases of
discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and
the extended price is obviously correct, in which case the erroneous unit price will be corrected.
The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed
more advantageous to the Commonwealth.
IX. BID RESULTS
Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be
posted on the day after the bid opening, on the Department of General Services’ eMarketplace
website http://www.emarketplace.stat.pa.us/. Tabulations are for information only and do NOT
constitute actual award/execution of a contract. The results of the apparent bidders and all bids are
under review until final award of the purchase order.
X. INVOICING
Contractors must follow the following invoicing requirements:
a. Accurately bill the Commonwealth for actual services rendered on all invoices.
b. Submit invoices to appropriate resource account within 10 business days of completed service.
c. Comply with Commonwealth / Department of Correction’s practices for supplier payments
d. The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the
Budget, as a PDF for to email address 69180@pa.gov. The following link will provide more
information regarding the Office of the Budget’s invoicing requirements and
resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Follow DLA Maintenance, Repair, and Operations (MRO) Tailored Logistics Support Vendor Multiple... for ...
DEPT OF DEFENSE
Bid Due: 6/08/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.