FCJ Chiller Replacement

Notice is hereby given that SEALED BIDS will be received:

BY AND AT

Hamilton Southeastern Schools

Central Office

13485 Cumberland Road

Fishers, IN 46038

(317) 594-4100

Attn: Jerry Enyart

FOR

Fall Creek Junior High School Chiller Replacement

PROJECT LOCATION

Fall Creek Junior High School

12001 Olio Road

Fishers, IN 46037

RECEIPT OF BIDS: Bids received after the designated day and time listed above will be returned unopened. Any postal/courier service is the agent of the Bidder. Bids are to be submitted on the Bid Form as provided in the Project Manual and on Indiana State Board of Accounts Form No. 96 (revised 2013) as required by the statutes of the State of Indiana. Bidders shall also submit financial data and a properly signed Affidavit of Non-Collusion as required by Form No. 96. Bids shall be submitted in a sealed envelope, marked with the name and address of the bidder, and clearly identified as follows:

BID OPENING

Each bid will be opened at the HSE Administration Building, 13485 Cumberland Road Fishers, IN 46038, by the Owner on Wednesday, September 3, 2025, at 1:30 PM local time. Deliver Bid in a sealed envelope showing the project name and Bidder’s name and address.

PRE-BID MEETING

A pre-bid meeting for interested parties will be held on Wednesday, August 20 ^th , 2025, at 1:30 PMat Fall Creek Junior High School. Meet at main entry doors. The meeting will include an opportunity to tour the mechanical room. To arrange site visits after this meeting, contact Jerry Enyart, email: jenyart@hse.k12.in.us phone: (317) 594-4380. Drawings and specifications shall be available at the ReproGraphix online plan room. https://eplanroom.reprographix.com/

CONTRACT TYPE

Project will be constructed under a Single Prime Contract with bids received on a lump sum basis. Each proposal shall include all labor, material, and services necessary to complete the project in full accordance with the Construction Drawings and Project Manual. Prime bidders and their subcontractors must be certified and in compliance with the Indiana General Assembly’s House Enrollment Act #1019.

Where trade names, brand names, or manufacturer’s names are used in the Project Manual, it is for the purpose of establishing kind and quality and not for the purpose of limiting competition. Bidders may offer items or materials equal in quality and having the same durability and efficiency if the Bidder first receives written approval from the Architect/Engineer prior to the date and time of the Bid Opening and complying with requirements indicated in Document 00 21 00, “Instructions to Bidders.” The Bidder shall identify such substitutions by name, kind, and type with the Bid.

A contract will be awarded to the lowest responsible and responsive bidder, complying with the conditions of the Instructions to Bidders and Advertisements for Public Bids. The Owner, however, reserves the  right to reject any and all bids, and waive any informalities, discrepancies, omissions, variances, or irregularities in bids received in its sole discretion. If a contract is awarded, it will be to the “lowest responsible and responsive bidder” in accordance with Indiana’s Public Work Projects Act, Indiana Code 36-1-12. The bidder agrees to hold open its bid for a minimum of sixty (60) days from the date of the bid opening.

The Contract to which the Owner will be a party will contain a provision prohibiting the other party to the Contract, and their subcontractors, from engaging in employment practice that constitutes  a discrimination against a person because of the person’s race, color, sex, religion, national origin or ancestry. The successful Bidder shall provide an affidavit with each billing assuring the Owner that this provision has not been violated.

Any questions concerning this project shall be directed to RE Dimond and Associates, Inc. Contact Mike East mike.east@redimond.com.

BID SECURITY

Each bid shall be accompanied by a bid security for five percent (5%) of the base bid in the form of a certified check or a bid bond. Bid bonds shall be executed by the bidder and a surety company qualified to do business in the State of Indiana. The check or bid bond shall be made payable to Hamilton Southeastern Schools. Should a successful Bidder withdraw the bid, or fail to execute a satisfactory Contract, the Owner may then declare the Bid deposit forfeited as liquidated damages.

PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND

The successful bidder shall, upon acceptance of his bid, be required to procure and pay for a 100% Performance Bond/Labor and Material Payment Bond in the amount equal to the contract price, which shall cover faithful performance of the Contract and the payment of all obligations. The cost of the bonds shall be at the expense of the Bidder and be included in the Bidder’s bid. The bonds shall be executed by a surety company approved by the Owner and qualified to do business in the State of Indiana.

END OF NOTICE TO BIDDERS