RFB-DV-2026-034 - 24 Station Plaza North Construction

CITY OF NEW ROCHELLE
NEW YORK
OFFICE OF PURCHASING & SUPPLY
515 NORTH AVENUE
NEW ROCHELLE, NY 10801
REQUEST FOR BIDS (RFB)
24 STATION PLAZA NORTH CONSTRUCTION
RFB-DV-2026-034
DATE OF ISSUANCE: JULY 2, 2026 at 5:00PM
PRE-BID SITE VISIT: JULY 8, 2026 at 10:00AM
QUESTIONS DUE BY: JULY 14, 2026 at 10:00AM
ANSWERS POSTED BY: JULY 17, 2026 at 4:00PM
SUBMISSION DEADLINE: JULY 22, 2026 at 3:00PM

TABLE OF CONTENTS
PART I: Bidding Procedures & Legal Core
Notice to Bidders / Advertisement for Bids ........................................................................ NTB-1
Instructions to Bidders ....................................................................................................................... ITB-1
o Includes: Submission Rules, Addenda Workflow, and the Cone of Silence
General Terms and Conditions ......................................................................................................... GTC-1
o Includes: Indemnification, Termination Protocols, and FOIL Disclosures
PART II: Project Specifications & Required Submissions
CRITICAL NOTICE TO BIDDERS: All forms in this section must be fully executed, signed, and returned in a sealed
envelope to constitute a responsive bid. Failure to include any of these completed forms at the time of the public bid
opening represents an uncurable fatal defect.
Schedule A: Project Overview, Scope of Work, & Bid Proposal Price Sheet
o Project Overview & Scope of Work ...................................................................................... S-1
o Bid Proposal Price Sheet / Fee Schedule ...................................................................... S-4
Schedule B: Insurance Requirements ................................................................................................. S-6
o Includes: General Liability and NYS Statutory Mandates (Workers' Comp/DB/PFL)
Schedule C: "No Bid" Response Form .................................................................................... S-8
Schedule D: Non-Collusive Bidding Certification (Required by NYS GML 103-d) ......................... S-9
Schedule E: Statement of Bidder's Qualifications ............................................................................ S-10
Schedule F: Vendor Responsibility Form & Questionnaire .............................................................. S-11
o Includes: Business Characteristics & Integrity History
Schedule G: Sexual Harassment Policy Certification ....................................................................... S-14
Schedule H: Iran Divestment Act Certification ..................................................................... S-15
Schedule I: Certification Under Executive Order No. 16 ........................................................ S-16
Schedule J: Final Attestation & Notarized Execution ............................................................ S-17
PART III: Exhibits
Exhibit A: Photos, Flooring, & Lighting Plan of Project Space
Exhibit B: New York State Prevailing Wage (PRC #2026019092)

NOTICE TO BIDDERS
CITY OF NEW ROCHELLE
NOTICE IS HEREBY GIVEN that separate, sealed bids for 24 STATION PLAZA NORTH CONSTRUCTION,
Specification Id No. RFB-DV-2026-034, will be received by the Office of Purchasing & Supply, located at 515 North
Avenue, New Rochelle, NY, 10801, until 3:00 PM local time on Wednesday, July, 22, 2026, at which time and place
all bids received will be publicly opened and read aloud.
1. DESCRIPTION OF WORK / GOODS
The City of New Rochelle is soliciting bids from qualified contractors for the following scope of work at the New
Rochelle Train Station, located at 24 Station Plaza North, New Rochelle, New York. The project consists of refitting
and whiteboxing an existing commercial space of approximately 150 square feet situated on the exterior ground level
of the station.
2. OBTAINING BID DOCUMENTS
Specifications, contract drawings (if applicable), and bidding sheets may be examined and obtained on or after July
2, 2026 by the following methods:
Digital Download (Preferred): Documents can be accessed via the City of New Rochelle's bid posting
portal at https://www.newrochelleny.gov/bids.aspx.
In-Person Pick Up: Printed copies may be obtained at the Office of Purchasing & Supply during regular
business hours (8:30 AM to 4:30 PM) upon payment of a non-refundable deposit of $10.00 per set. Checks
must be made payable to the City of New Rochelle.
3. BID SECURITY & SUBMISSION REQUIREMENTS
All bids must be submitted in a sealed envelope clearly marked on the outside with the Bid Title, Spec Number, and
the Name and Address of the Bidder. Bids submitted via facsimile or email will not be accepted.
4. LEGAL & COMPLIANCE REQUIREMENTS
The contractor will be required to comply with all applicable local, state, and federal laws.
Non-Collusion: Bidders must execute a Non-Collusive Bidding Certification in accordance with NYS GML
Section 103-d.
Tax Exemption: The City of New Rochelle is exempt from federal, state, and local sales taxes, and such
taxes must not be included in the bid price.
5. RESERVATION OF RIGHTS
The City of New Rochelle reserves the right to waive any informalities, minor irregularities, or technical defects in
the bids received, to reject any or all bids, or to accept any bid or part thereof which it deems to be in the best interest
of the City of New Rochelle.
FROM THE DEPARTMENT OF FINANCE
DATED: JULY 2, 2026
BY: ADAM F. ROSS, DEPUTY FINANCE COMMISSIONER
RFB-DV-2026-034 NTB-1

INSTRUCTIONS TO BIDDERS
1. DEFINED TERMS & FORMAT OF PROPOSALS
1.1 The Term "Bidder" shall mean any person, firm, or corporation submitting a proposal for the work or
commodities detailed herein. The term "Owner" or "City" shall refer to the City of New Rochelle.
1.2 All bids must be submitted on the blank Bid Proposal Sheets attached hereto. All blank spaces must be
legibly filled in using ink or typewritten. Digits must be written both in words and numbers where requested. In
the event of a discrepancy between written words and numbers, the written words shall govern.
1.3 Proposals must be signed in ink by an authorized principal of the bidding entity. If a corporation, the
corporate seal must be affixed, and the title of the signing officer must be stated.
2. DELIVERY OF BIDS & MASTER TIME CLOCK
2.1 Every bid must be enclosed in a securely sealed envelope, addressed to the City of New Rochelle, Office
of Purchasing and Supply, and clearly endorsed on the outside with the Spec Number, Bid Title, and the
Name and Address of the Bidder.
2.2 Bids must be physically received by the designated office prior to the time and date specified in the Notice
to Bidders. The time-date stamp machine located in the Purchasing Office shall serve as the official master
timepiece.
2.3 Bids received after the exact time and date specified will not be considered and will be returned to the
bidder unopened. The Bidder assumes all responsibility for timely delivery, regardless of the method of
shipment chosen (including courier services, USPS, or hand-delivery).
3. BID SECURITY & GUARANTEES
3.1 Each proposal must be accompanied by a certified check drawn upon a solvent bank or a money order, in
the amount of Five Percent (5%) of the total gross bid price.
3.2 Certified checks or money orders of unsuccessful bidders will be returned upon the execution of a formal
contract with the winning bidder.
3.3 If the successful bidder fails or refuses to execute the contract and provide the required
performance/payment bonds within ten (10) days after receiving the Notice of Award, the bid security shall be
forfeited to the City as liquidated damages.
4. INTERPRETATION OF DOCUMENTS & ADDENDA
4.1 No verbal interpretation of the meaning of the plans, specifications, or other contract documents will be
made to any bidder. Every request for interpretation must be made in writing, addressed to
aross@newrochelleny.gov and received at least five (5) business days prior to the date fixed for the opening
of bids.
4.2 Any and all such interpretations, along with any supplemental instructions, will be issued in the form of
written Addenda to the specifications. Addenda will be posted to the municipal purchasing website and/or
emailed to all prospective bidders of record no later than three (3) business days prior to the bid opening.
4.3 Failure of any bidder to receive any such addendum or interpretation shall not relieve them from any
obligation under their bid as submitted. All addenda so issued shall become a formal part of the contract
documents.
RFB-DV-2026-034 ITB-1

4.4 Failure of any bidder to acknowledge receipt of any issued Addenda on the designated executions sheets
within Schedule J shall constitute a material, non-curable fatal defect, and the bid submission shall be
immediately rejected as non-responsive.
5. THE CONE OF SILENCE
5.1 Establishment of the Cone: A formal blackout period, hereby designated as the Cone of Silence, is
officially established for this solicitation. The Cone of Silence shall become effective immediately upon the
public advertisement and issuance of this bid packet and shall remain in strict effect until the date the
Governing Board passes a formal resolution awarding the contract, or until the City officially rejects all bids.
5.2 Prohibited Contact: Except as explicitly provided in Section 4, no bidder, proposer, or prospective
vendor-including their corporate principals, employees, agents, or hired lobbyists-shall communicate, either
directly or indirectly, regarding any aspect of this active procurement with any elected official, department
head, municipal employee, evaluation committee member, or board representative of the City of New
Rochelle.
5.3 Permitted Exceptions: The Cone of Silence shall not apply to regular, transparent communication
workflows specifically designated within these contract documents, restricted exclusively to:
o The submission of formal, written questions or clarification requests directed solely to the Purchasing
Manager or the designated procurement official via aross@newrochelleny.gov .
o Publicly noticed pre-bid conferences, site walk-throughs, or interview presentations explicitly
scheduled by the Purchasing Department.
o Standard administrative communications initiated directly by the Purchasing Department to clarify a
vendor's submission details or verify bidder responsibility checks.
5.4 Penalties for Violation: Any unauthorized verbal, written, electronic, or backdoor communication by a
bidder or their agent that violates the terms of this section shall be logged by the Purchasing Department. A
verified violation of the Cone of Silence constitutes a material breach of the procurement process and shall
result in the immediate disqualification of the offending bidder's proposal as non-responsible. Furthermore,
the violating firm may be subject to a temporary or permanent debarment from participating in future municipal
bids.
6. MANDATORY CERTIFICATIONS & RESPONSIVENESS
6.1 To be considered a responsive bid, the submission must include fully executed, signed, and completed
copies of the following standard statutory certifications and background forms contained within this packet:
o Schedule A: Overview, Scope of Work, & Bid Price Sheet
o Schedule B: Insurance Requirements
o Schedule C: "No Bid" Response Form
o Schedule D: Non-Collusive Bidding Certification (Pursuant to General Municipal Law)
o Schedule E: Statement of Bidder's Qualifications
o Schedule F: Vendor Responsibility Form & Questionnaire
o Schedule G: Sexual Harassment Policy Certification
o Schedule H: Iran Divestment Act / Prohibited Entities Certification
o Schedule I: Certification Under Executive Order No. 16
RFB-DV-2026-034 ITB-2

o Schedule J: Submission Verification & Notarized Jurat
6.2 Failure to submit these executed documents at the exact time of the bid opening is a fatal defect that
cannot be cured after the fact, and the bid shall be deemed non-responsive.
7. WITHDRAWAL OF BIDS & AWARD PROCESS
7.1 Any bid may be withdrawn by written request, signed by the bidder, and received by the City prior to the
scheduled time for the bid opening.
7.2 No bidder may withdraw a bid within forty-five (45) days after the actual date of the opening.
7.3 The contract will be awarded to the lowest responsible and responsive bidder matching the specifications
for standard goods and public works, or via a Best Value evaluation framework if explicitly designated for
professional services.
7.4 The City reserves the right to reject any or all bids, to waive minor informalities or technical irregularities,
or to award individual items or groups of items if it is determined to be in the public interest.
8. PRE-BID SITE WALKTHROUGH & TIMELINE FOR Q&A
8.1 A site walkthrough will be conducted on July 8, 2026 at 10:00AM. Attendance is not mandatory but highly
encouraged. The address of the site is 24 Station Plaza North, New Rochelle, NY 10801.
8.2 All inquiries regarding this solicitation must be submitted in writing via email to aross@newrochelleny.gov
by 10:00AM on July 14, 2026. Responses to any valid inquiries will be posted to the City's website by 4:00PM
on July 17, 2026.
RFB-DV-2026-034 ITB-3

GENERAL TERMS & CONDITIONS
1. INDEMNIFICATION & HOLD HARMLESS
The Contractor shall defend, indemnify, and hold harmless the City of New Rochelle, its officers, officials, employees,
and volunteers from any and all claims, demands, suits, actions, damages, liabilities, losses, or expenses (including,
but not limited to, reasonable attorneys' fees and litigation costs) arising out of, relating to, or resulting from the
performance of the work, operations, or services provided under this Agreement, provided that any such claim is
caused in whole or in part by any negligent act, error, omission, or willful misconduct of the Contractor, any
subcontractor, or anyone directly or indirectly employed by them.
2. TERMINATION PROTOCOLS
2.1 Termination for Convenience: The City reserves the right to terminate this contract, in whole or in part,
at any time for its convenience upon thirty (30) days written notice to the Contractor. Upon receipt of such
notice, the Contractor shall immediately cease all work or deliveries, unless the notice dictates otherwise. The
Contractor shall be compensated for verifiable work satisfactorily completed and materials accepted up to the
effective date of termination but shall not be entitled to anticipated profits on unperformed work.
2.2 Termination for Cause: If the Contractor fails to deliver commodities or perform services within the
timeframe specified, fails to maintain required insurance coverages, complies poorly with safety regulations,
or breaches any material provision of this Agreement, the City may issue a written five (5) day Notice to Cure.
If the default is not completely remedied to the City's satisfaction within that timeframe, the City may terminate
the contract for cause immediately.
2.3 Remedies for Default: In the event of a termination for cause, the City reserves the right to procure the
required goods or services from alternative sources on the open market. The defaulting Contractor shall be
held liable to the City for any excess completion costs, administrative expenses, and legal fees incurred.
3. STATUTORY COMPLIANCE & PUBLIC RECORDS (FOIL)
3.1 Public Access to Records: All bids, proposals, contracts, and supporting documentation submitted to
the City are subject to public inspection under the state Freedom of Information Law (FOIL) or public records
access statutes.
3.2 Proprietary Markings: If a Contractor considers specific financial info, proprietary data models, or
technical trade secrets exempt from disclosure, they must explicitly identify and label those specific pages or
sections upon submission. A blanket marking of the entire document as "confidential" will not be honored. The
City reserves the final right to determine disclosure compliance under statutory guidance.
3.3 Independent Contractor Status: The Contractor is, and shall perform all duties as, an independent
contractor. Nothing contained herein shall be construed to create an employer-employee, partnership, or joint-
venture relationship.
4. PREVAILING WAGE & LABOR LAW COMPLIANCE
4.1 Statutory Mandate: This project constitutes a public works contract under New York State Labor Law
Article 8. All laborers, workers, and mechanics employed on the job site must be paid not less than the
prevailing rate of wages and receive the supplements stipulated by the New York State Department of Labor.
4.2 Case Number (PRC) & Rate Schedules: The official Prevailing Wage Rate Schedule assigned to this
project is designated as PRC Case No. 2026019092. This schedule is attached as Exhibit B within Part III of
this packet and is incorporated into this contract by reference. The Contractor is legally responsible for
monitoring regular updates to the schedule and maintaining compliance at no additional cost to the City.
RFB-DV-2026-034 GTC-1

4.3 Certified Payroll Submissions: The Contractor and every subcontractor must maintain certified weekly
payroll records. As an absolute condition precedent to the processing of any progress payment, the Contractor
must submit these Certified Payroll Records to the Municipal Auditing Department within [e.g., thirty (30)
days] of the completion of each payroll week.
4.4 Posting Requirements: The Contractor shall conspicuously post the prevailing wage scale sheets in a
weatherproof display board on the job site, easily accessible to all working trades.
5. ASSIGNMENT, SUBCONTRACTING, & NON-WAIVER
5.1 Prohibition on Assignment: The Contractor shall not assign, transfer, convey, sublet, or otherwise
dispose of this Agreement, or its right, title, or interest therein, or its power to execute such contract, to any
other person, company, or corporation without the prior written consent of the City. Any unauthorized
assignment shall be void and shall immediately terminate the contract at the City's option.
5.2 Subcontractor Approval: If subcontracting is permitted under the technical specifications, the Contractor
must submit a full list of proposed subcontractors for municipal approval prior to the commencement of work.
The Contractor remains fully responsible for the performance and compliance of all subcontractors. The use
of subcontractors is limited and must never exceed 49% of the project's value.
5.3 Non-Waiver: The failure of the City to insist upon strict performance of any term or condition of this
Agreement shall not be construed as a waiver of any subsequent breach or the right to enforce that term in
the future.
6. GOVERNING LAW & VENUE
This Agreement, and all disputes arising out of or relating to it, shall be governed by, construed, and enforced in
accordance with the laws of the State of New York, without regard to conflict of law principles. Any legal action, suit,
or proceeding arising under this contract must be instituted exclusively in a court of competent jurisdiction located in
Westchester County.
RFB-DV-2026-034 GTC-2

SCHEDULE A
SCOPE OF WORK, TECHNICAL SPECIFICATIONS, & PRICE SHEET
1. PROJECT OVERVIEW
The City of New Rochelle is inviting bids from qualified contractors to execute the following scope of work at the New
Rochelle Train Station located at 24 Station Plaza North in New Rochelle, New York. The scope of work involves
refitting/whiteboxing an existing commercial space of approximately 150 square feet located on the exterior ground
floor of the New Rochelle Train Station.
2. DETAILED TECHNICAL SPECIFICATIONS
2.1 Door Replacement
2.1.1 Remove and properly dispose of the existing entrance door.
2.1.2 Furnish and install a new, updated, approved code-compliant entrance door intended to match the
existing door's general size, style, location, and use.
2.1.3 New door shall be installed in the same opening unless otherwise directed by the City.
2.1.4 Door shall be configured to provide proper operation, accessibility, and safe egress in accordance with
all applicable building, fire, accessibility, and egress requirements.
2.1.5 Door shall open in the code-required direction of travel and shall not reduce the required clear opening
width or obstruct the path of egress.
2.1.6 Work shall include all required frame adjustments, hardware, hinges, lockset, closer, threshold,
weatherstripping, sealing, finishing, and any other components necessary for a complete, secure,
code-compliant, and properly functioning installation.
2.1.7 Door and frame shall be commercial-grade, exterior-rated, aluminum storefront style or approved
comparable, with tempered/safety glazing as required by code and compatible with existing opening
conditions.
2.1.8 Door hardware shall be commercial-grade and exterior-rated, including ADA-compliant pull/push
hardware or lever hardware, hinges, closer, lockset/cylinder, threshold, sweep/weatherstripping, and
related components. Hardware shall be ANSI/BHMA Grade 1 or Grade 2, or approved comparable,
and shall not be residential grade.
2.1.9 Final door, frame, glazing, and hardware selections shall be submitted to the City for review and
approval prior to ordering or installation.
2.2 Wall and Ceiling Treatments
2.2.1 Remove existing wallpaper, loose paint, and any related wall/ceiling surface materials necessary to
prepare the space for new finishes.
2.2.2 Remove existing recessed and surface-mounted ceiling lighting.
2.2.3 Patch and plaster walls and ceiling as needed using industry-standard materials and techniques.
2.2.4 Sand, prepare, and prime wall and ceiling surfaces prior to painting.
RFB-DV-2026-034 S-1

2.2.5 Furnish and apply paint to walls and ceiling. Walls shall be painted Dune White, matte finish, or
approved comparable.
2.2.6 Furnish and apply paint to trims and moldings. Trims and moldings shall be painted Dune White, satin
finish, or approved comparable.
2.2.7 Protect adjacent surfaces, fixtures, and finishes during preparation and painting work, including use
of drop cloths, masking, and other standard protective measures.
2.2.8 Properly dispose of all debris and materials generated from wall and ceiling preparation work.
2.3 Lighting
2.3.1 Furnish and install eight (8) new 4" recessed LED ceiling lights or approved comparable.
2.3.2 Lighting installation shall include all labor, materials, connections, adjustments, and related
components necessary for a complete and properly functioning installation.
2.3.3 Furnish and install a code-compliant, LED-compatible dimmer switch controlling the new recessed
ceiling lighting, including any required plates, wiring, connections, and related components for a
complete and properly functioning installation.
2.3.4 Contractor shall verify the existing electrical circuits serving the space prior to performing lighting work
and shall connect the new lighting fixtures and dimmer switch to the existing electrical infrastructure
as required for a complete, properly functioning, code-compliant installation.
2.3.5 No electrical service upgrade, panel upgrade, or broader building electrical modification is included in
this scope. Any unforeseen electrical deficiency that prevents a code-compliant lighting installation
shall be brought to the City's attention in writing before any additional corrective work is performed.
2.3.6 All electrical work shall be performed by a properly licensed electrician and in accordance with
applicable code requirements.
2.4 Flooring
2.4.1 Prepare existing subflooring to receive new floor covering.
2.4.2 Furnish and install Seafoam Mist Matte Penny Porcelain Mosaic, SKU: 101070605, or approved
comparable, at the rear working area.
2.4.3 Furnish and install Serene Ivory Tumbled Limestone Tile, SKU: 101305902, or approved comparable,
at the front customer area.
2.4.4 Flooring shall be installed in accordance with the provided marked-up floor plans.
2.4.5 At the interface between the two tile fields, no transition strip or saddle is required. Contractor shall
install both tile fields flush and level with a clean, straight, consistent grout joint at the interface, unless
field conditions require otherwise and are approved by the City in writing.
2.4.6 Contractor shall use standard grout suitable for the specified tile materials and intended use of the
space. Grout color shall be selected or approved by the City prior to installation.
2.4.7 Setting materials, grout, sealers, and installation methods shall comply with tile manufacturer
requirements, including any required sealing or protection for natural stone tile.
2.4.8 Furnish and install baseboard moulding as part of the flooring work.
2.4.9 Baseboard moulding shall be properly finished and coordinated with the wall and trim finishes.
RFB-DV-2026-034 S-2