RFB-PW-2026-028 - Fire House # 4 Water Mitigation

Department of Public Works
515 North Avenue
New Rochelle, NY 10801
(914) 654-2131
City of New Rochelle, New York
DEPARTMENT OF PUBLIC WORKS
CONTRACT DOCUMENTS
FOR

INVITATION TO BIDDERS
Fire House #4- Water Mitigation
PROJECT No. 25-048 SPEC No. RFB-PW-2026-028
1. All vendors are encouraged to submit sealed bids via mail to:
Purchasing Department
515 North Avenue
New Rochelle, NY 10801
Bid envelopes shall be plainly marked Fire House #4- Water Mitigation Project No. 25-048 SPEC No. RFB-
PW-2026-028 and only include the sheets identified with the "Return with Bid" watermark.
2. Bids will be publicly open at the Ground Floor Purchasing Office at City Hall on the date shown on the Bid
Schedule below.
3. Each bid must be accompanied by a DEPOSIT in the form certified check, cashier's check or money order, made
payable to the CITY OF NEW ROCHELLE, NEW YORK, in the amount of five percent (5%) of the bid price (CASH
WILL NOT BE ACCEPTED). The City reserves the right to reject any or all bids.
4. Copies of Contract Documents are available for direct download from the City's website at
http://www.newrochelleny.com/bids.aspx under the Bid Opportunities. No fee is associated when obtaining copies
of Contract Documents. Addendums and response to questions are posted to the City's website as well. It shall
be the bidder's responsibility to check for Addendums.
5. Firms qualified and certified as Minority Business Enterprises (MBE) and Women Business Enterprises (WBE)
are strongly encouraged to submit a bid.
6. The City of New Rochelle is a supporter of the Westchester Affirmative Action Equal Employment Opportunity
requirements and agreements. In compliance with Section 3, the City of New Rochelle encourages employment
first of New Rochelle residents.
7. Please note that the Contractor shall pay the higher wage rates of either the prevailing New York State Wage
Rates or Davis Bacon.
8. Pre-Bid Meeting will be held on site on the date specified in the Bid Schedule below. This meeting is not
mandatory but all bidders are encouraged to participate to familiarize with site conditions.
9. Any questions must be submitted via email to idroese@newrochelleny.gov before the due date as specified in
the Bid Schedule below. Questions and answers will be posted in the City's website by the date shown in the Bid
Schedule below.
10. General Conditions - Referenced in Contract Bid Documents:
See Schedule "A", attached.
11. Insurance Requirements & Endorsements - Referenced in Contract Bid Documents Section C:
See Schedule "A", attached.
BID SCHEDULE
Pre-Bid Meeting Tuesday, June 30, 2026 10:00 AM
Questions Due Wednesday, July 1, 2026 10:00 AM
Answers to Questions Posted Wednesday, July 8, 2026 4:00 PM
BIDS DUE / PUBLIC OPENING WEDNESDAY, JULY 15th, 2026 3:00 PM
(Rev 2/19/2026)

SCHEDULE "A" TO THE GENERAL AGREEMENT
DPW Project No. 25-048, Spec. No.RFB-PW-2026-028
Project Name: Fire House #4- Water Mitigation
Reference Item Requirement
Information for Bidders Bid Security 5% Bid Amount
Information for Bidders Performance Security 100% of Contract Amount
Agreement (Article 8) Time for Completion Total Consecutive Calendar
Days: 120
Agreement (Article 8) Liquidated Damages For Each Consecutive Calendar
Day Over Completion Time
$ (1,000)
Agreement (Article 14) Subcontracts Not to Exceed
49% of the Contract
Agreement (Article 22) Insurance See below and attached
Agreement (Article 21) Maintenance 2% of the Contract Amount
** Certificates of Insurance to be provided upon award
Where indicated by an (x), insurance in the amounts specified below are required under this Contract.
(x) New York State Disability Statutory
(x) Worker's Compensation Statutory
(x) Employer's Liability $1,000,000 each accident
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(x) Commercial General Liability - Per Occurrence Limit - Bodily Injury, Personal and
Advertising Injury, and Property Damage, including Contractual Liability (to be stated on the
certificate of insurance)
$2,000,000 Per Occurrence
$1,000,000 Products/Completed Operations Aggregate
$2,000,000 General Aggregate
$25,000 Maximum Deductible
(x) Automobile Liability - Combined Single Limit - Bodily Injury and Property Damage
$1,000,000 Per Person Each Occurrence for Bodily Injury
$100,000 Per Occurrence for Property Damage
The following coverage must be provided (to be stated on the certificate of insurance):
(x) Comprehensive (x) Owned (x) Hired (x) Non-Owned
In addition, if indicated by an (x), the following insurance must be provided and/or hazards must be
covered:
( ) Excess Insurance
( ) Other
(x) Additional Named Insured:
City of New Rochelle, its officials, employees and agents
( ) Other
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INSURANCE REQUIREMENTS
A. General Requirements
1. Prior to the commencement of Work, the Contractor shall procure and maintain, at its own cost and
expense, the types and amounts of insurance indicated in Schedule A of the General Agreement. Such
insurance shall be maintained through the date of completion of all required Work. The City reserves the
right to increase or decrease the required insurance during the Contract.
2. All insurance required by the Contract shall be obtained at the sole cost and expense of the Contractor;
shall be maintained by insurance carriers licensed and admitted to do business in New York State and
acceptable to the City; shall be primary and non-contributory to any insurance or self-insurance available
tothe City; andshall be endorsed to provide written notice be given to theCityat least thirty (30) days prior
to the cancellation, non-renewal, or material alteration of such policies.
3. The Contractor shall be solely responsible for the payment of allpremiums,deductibles and self-insured
retentions to which such policies are subject. Deductibles and self-insured retentions must be approved by
the City. Such approval shall not be unreasonablywithheld. The City reserves the right to withhold portion
of payment until the deductible is satisfied.
4. All required insurance policies shall be maintained with companies that havean A.M. Best rating of an
A/VII If, during the term
ofthe policyan ,the insurance must be replaced no later than the renewal
date of the policy with aninsurer acceptable to the City.
5. The Contractor shall not takeany actionor omit to take any action that would suspend or invalidate any
of the required coverages during the period of timesuch coverages are required to be in effect.
6. Not less than thirty (30) days prior to the expiration date or renewal date, the Contractor shall supply the
City updatedreplacementcertificates of insurance and amendatory endorsements.
8. All insurance policies must be open to inspectionand copying by the City upon written request.
B.
1. The C
of the State of New York on behalf of all employees providing services under the Contract. Pursuant to
General Municipal Law Section 108, this Contract shall be void and of no effect unless the Contractor
Compensation Insurance for the term of this Contract to the extent required and in
compliance with the New York State Workers' Compensation Law.
2. -105.2
Cert -26.3 -
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Compensation Insurance; Request for WC/DB Exemption (Form CE-200); equivalent or successor forms
or other proof of insurance in a form
acceptable to the Commissioner and the City Corporation Counsel. For Disability Benefits Insurance,
Contractor shallsubmit DB-120.1-Certificate of Insurance Coverage Under the NYS Disability Benefits
Law;Request for WC/DB Exemption (Form CE-200); equivalent or successor forms used by the New York
State Workers' Compensation Board; or other proof of insurance in a form acceptable to the Commissioner
and City Corporation Counsel. ACORD forms are not acceptable.
4. The Contractor shall procure Employer's Liability Insurance affording compensation for all employees
provid ompensation coverage is not a statutoryrequirement.
C. Commercial General Liability Insurance
1. The Contractor shall provide Commercial General Liability Insurance , written on a per
occurrence form and subject to limits specified in Schedule A,covering claims for bodily injury (including
death),personal and advertising injury, and property damage, which may arise from any of theoperations
under this Contract. Coverage under this insurance shall be written on the latest edition of Insurance
Servi 00 01or a substitute form providing equivalent coverage and shall cover
liability including Premises Operations; Independent Contractors and Subcontractors; Products and
Completed Operations;Broad Form Property Damages;Contractual Liability (including the tort liability of
another assumed in a contract); and Explosion, Collapse and Underground (XCU).
2. Policies shall name the Contractor as Named Insured and the City of New Rochelle, it officials,
employees and agents (andall other entitiesdesignated as additional insureds in Schedule A)as Additional
Insureds for claims arising from the operations under the Contract, with coverage at least as
broad as thelatest edition of ISO FormCG 20 26or its equivalent.
3. Products and Completed Operations Coverage shall include a provision that coverage will extend for a
period of at least twelve (12) months from the date of final completion and acceptance by the City of all
Contractor Work and provide coverage at least as broad as the latest edition of ISO Form CG 20 37 or its
equivalent.
D. Commercial Automobile Liability Insurance. The Contractor shall provide Commercial Automobile
Liability Insurance for liability arising out of the ownership, maintenance or use of any owned, non-owned
and hired vehicles to be used in connection with this Contract, on which the City of New Rochelle, its
officials, employees and agents (and all other entities designated as an additional insured in Schedule A)
shall be named as an Additional Insured. Coverage shall be at least as broad as the latest edition of ISO
Form CA 00 01. If vehicles are used for transporting hazardous materials, the Automobile Liability
Insurance shall be endorsed to provide pollution liability broadened coverage for covered vehicles
(endorsement CA 99 48) and proof of MCS 90.
E. Construction Insurance
1. . If specified in Schedule A of the General Agreement, the Contractor shall
provide Builders Risk Insurance on a completed value form for the totalvalue of the Work through
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completion of the Work. Such insurance shall be provided on an All Risk basis and include, without
limitation, coverage for windstorm (including named windstorm), stormsurge, flood and earth movement.
Unless waived by Corporation Counsel, it shall include coverage for ordinance and law, demolition and
increased costs of construction, debris removal, pollutant clean up andremoval, and expediting costs. Such
insurance shall cover, without limitation, (a) all buildings and/or structures involved in the Work, as well
as temporary structures at theSite, and (b) any property that is intended to become a permanent part of such
building orstructure, whether such property is on the Site, in transit or in temporary storage. Policiesshall
name the Contractor as Named Insured and the Cityas both an Additional Insuredand a Loss Payee as its
interest may appear. Such policies shall specify that, in the event a loss occurs at an occupied facility,
occupancy of such facility is permitted without the consent of the issuing insurance company. Such
insurance may be provided through an Installation Floater, at the Contractor's option, if it otherwise
conforms with the requirements herein.
2. Contractors Pollution Liability Insurance. If specified in Schedule A of the General Agreement, the
Contractor shall maintain, and cause its Subcontractorsdoing such Work to maintain, Contractors Pollution
Liability Insurance covering any environmental claims, liabilities, loss or damage, including property
damage, bodily injury, disease, transporter liability and properties contaminated during transportation
caused by pollution conditions that arise from the operations of the Contractor and its Subcontractors of
every tier. Such insurance shall provide coverage for actual, alleged or threatened emission, discharge,
dispersal, seepage, release or escape of pollutants (including asbestos), including any loss, cost or expense
incurred as a result of any cleanup of pollutants (including asbestos),or in the investigation, settlement or
defense of any claim, action, or proceedings arising from the operations under theContract. Such insurance
shall be in the Contractor's name and name the City of New Rochelle, its officials, employees and agents
(and all other entities designated as an additional insured in Schedule A) as an Additional Insured.
Additional Insured coverage shall be at least as broad as provided to the Contractor for this Project. If such
insurance is written on a claims-made policy, such policy shall have a retroactive date on or before the
effective date of this Contract, and continuous coverage shall be maintained, or an extended discovery
period exercised, for a period of not less than three (3) years from the time the Work under this Contract is
completed.
F. Other Provisions
1. The Contractor shall file with the Resident Engineer, certificates of insurance and endorsements
evidencing compliance with all of the insurance requirements contained in Schedule A to the satisfaction
of the City. The Contractor shall not commence the Work unlessand until all required proofs of insurance
have been submitted to and accepted by the City. Acceptance and/or approval by the City does not relieve
the Contractor of any obligations, responsibilities or liabilities under the Contract.
2. The Contractor shall be responsible for providing continuous insurance coverage in the manner, form,
and limits required by theContract and shall be authorized to perform Work only during the effective period
of all required coverage. In the event that any of the required insurance policies lapse, are revoked,
suspended or otherwise terminated, for whatever cause, the Contractor shall immediately stop all Work,
and shall not recommence Work until authorized in writing to do so by the Commissioner.
3. The Contractor shall notify in writing all insurance carriers that issued potentially responsive policies of
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any loss, damage, occurrence, accident, claim or suit relating to any operations under the Contract
(including notice to CGL carriers for events relating t
twenty (20)days after such event. For any policy where the City is an Additional Insured, such notice shall
expressly state onal
to such potential or actual claims or suits.
4. The Contractor shall require any Subcontractor, with regard to any operations under this Contract, to
procure insurance in accordance with the requirements herein and to name the City of New Rochelle, its
officials, employees and agentsas an Additional Insured thereunder,with coverage at least as broad as ISO
Form 20 26.
5. The Contractor waives all rights against the City, including its officials and employees, for any damages
or losses that are covered under any insurance required hereunder (whether or not such insurance is actually
procured or claims are paid thereunder) or any other insurance applicable to the operations of the Contractor
and/or its employees, agents, or Subcontractors.
6. In the event the Contractor utilizesa self-insurance program to satisfy any of the insurance requirements
hereunder, the Contractor shall ensure that any such self-insurance program provides the City with all rights
that would be provided by traditional insurance,including but not limited to the defense and indemnification
obligations that insurers are required to undertake in liability policies.
7. The Contractor's failure to secure policies in complete conformity with the foregoing, or to give an
insurance company timely notice as required in the Contract, or to do anything else required hereunder,
shall constitute a material breach of theContract. Such breach shall not be waived or otherwise excused by
any action or inaction by the City at any time.Insurance coverage provided pursuantto these requirements
or otherwise shall not relieve the Contractor of any liability under the Contract, nor shall it preclude the
City from exercising any rights or taking such other actions available to it under any other provisions of
this Contract or Law.
8. Insurers shall have no right of recovery or subrogation against the City, it being the intention of the
parties that the insurance policies so effected shall protect both parties and shall be primary coverage for
any and all losses covered by theinsurance describedabove.
9. The Contractor may satisfy its insurance obligations through primary policies or a combination of
primary and excess/umbrella policies, so long as all policies provide the scope of coverage required herein
or exhausted aggregate limits under the liability coverages referenced above.
10. The City, may at its discretion, and if approved by
credit or custodial accounts in lieu of bonds and insurance requirements.
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SECTION A
INSTRUCTIONS TO BIDDERS
I. PROCEDURES OF SUBMITTING BID
A. CONTENTS
Attention of Bidders is called to the contents of the Invitation to Bidders and Scope of
Work, a copy of which is annexed hereto and made part hereof. All the Work in the
Contract is described in detail in the Plans and Specifications and Addenda, if any,
Information for Bidders, Bidder's Proposal and Contract Documents, all of which are
attached hereto and made a part thereof.
B. EXAMINATION OF PLANS, SPECIFICATIONS, ADDENDA (if any) AND LOCATION
Contractors are particularly requested to examine the Plans and Specifications, and
Addenda, if any, and location of the Work before bidding.
C. BIDDING TIME AND FORM
Sealed proposals will be received by the Commissioner of Finance and/or Purchasing
Department of the City of New Rochelle, New York, ("City") at the time, date and place
stated in the Notice to Bidders, for the Work herein mentioned, at which time and place
they will be publicly opened and read aloud.
The award of the Contract, if awarded, will be made by the Commissioner of Finance
and/or Purchasing Department as soon thereafter as practicable.
The Commissioner of Finance reserves the right to waive minor informalities in any bid,
but conditional bids will not be accepted.
Bids must be submitted in a sealed envelope, endorsed with the title of the Work, the
name of the person or persons making Bid and the date of Bid, and containing also the
Bid Deposit as prescribed hereafter.
D. BID TO COVER EVERY ITEM
All Bids must be made upon the blank form of proposal attached hereto, both in
writing and in figures, and must be signed by the Bidder. In case of any discrepancies, the
written prices shall be considered the price bid.
These prices are to cover the furnishing of all the necessary materials and labor;
and the performance of all the Work as set forth in the Specifications and form of
Contract hereto annexed.
E. BIDDING PAGES TO BE RETURNED
All Bids must be received by the City with the following pages or items:
1. Bid Deposit - The City only accepts Certified Check, Bank Checks, or Money
Orders.
2. New York State Department of Labor Registration form
3. Section A: A-16
4. Section A: A-17
5. Section B: All pages
A-1