BID NO. 26-02-7700 Charter Services

REQUEST FOR PROPOSAL
RFP No. 26-02-7700
Charter Bus Services
CENTRAL UNIFIED SCHOOL
DISTRICT
Transportation Department
4200 N Grantland Ave
Fresno, California, 93723
559-275-9734

TABLE OF CONTENTS
The following documents and each addendum or document as Central Unified School District may issue
prior to the award of the Contract are a part of this Request for Proposals ("RFP") and shall constitute
the "RFP Packet":
1. RFP Document A: Notice of Request for Proposals
2. RFP Document B: Instructions to Respondents
3. "RFP Response Forms" shall mean the following, each referred to as a "RFP Response
Form":
3.1 RFP Document C-1: Proposal Form and Cost Analysis Page(s) Submit Original hard copy and copy on
flash drive with sealed proposal.
3.2 RFP Document C-2: Non-Collusion Affidavit
3.3 RFP Document C-3: Anti-Lobbying Certificate
3.4 RFP Document C-4: Federal Funding Form
3.5 RFP Document C-5 Drug Free Workplace
3.6 RFP Document C-6 Lobbying
3.7 RFP Document C-7 Debarment & Suspension
3.8 RFP Document C-8 References
3.9 Bid Security: $3,000 Bid Bond or Cashier's Check as stated in Notice of RFP
4. RFP Document DS-1: Proposal Evaluation Statement
5. Charter Bus Services Agreement ("Agreement")
Timeline - Bid 26-02-7700 - Charter Bus Services
subject to change (if needed by the DISTRICT)
* Advertisement #1: Friday, April 24, 2026
* Advertisement #2: Friday, May 1, 2026
* RFI Deadline: Wednesday, May 6, 2026 - NOON
* Final addenda (if needed), Friday, May 8, 2026
* Bid Due Date / Time: Monday, May 18, 2026 11:00 AM
* Bid Opening: Monday, May 18, 2026 11:00 AM
* Board Award Date: Tuesday, June 9, 2026 or Tuesday, June 23, 2026
* Contract Start Date: Wednesday, July 1, 2026
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NOTICE OF REQUEST FOR PROPOSALS
RFP DOCUMENT A
The Board of Trustees of the Central Unified School District of Fresno County, California invites and will
receive sealed proposals for BID NO. 26-02-7700 for the award of Charter Bus Services on or before
11:00 A.M., (California Time Zone) per District timekeeping device on May 18, 2026, in the
Transportation Department of Central Unified School District, 4200 N Grantland Avenue, Fresno,
California 93723, at which time and place the bids will be opened and read.
Bids must be accompanied by an original bidder's bond, cashier's check, or certified check in the amount
of $3,000.00. The bidders bond or certified check shall be made payable to the Central Unified School
District and shall be given as a guarantee that the bidder will enter into a contract if awarded the work,
and will be declared forfeited, paid to, or retained by the District as liquidated damages if the bidder
refuses to neglects to enter into a contract on the terms of the accepted proposal within fourteen (14)
calendar days after bidders notification of District's acceptance of the proposal. Bidders may not withdraw
bids for a period of forty-five (45) days after the date set for opening of bids.
Bids shall be made on forms prepared by the Central Unified School District. Bid forms, specifications and further
information may be obtained Central Unified School District website:
https://www.centralunified.org/departments/executive-services/fiscal-services/purchasing
Bids will be sealed and filed in the Transportation Office of the Owner:
CENTRAL UNIFIED SCHOOL DISTRICT
JESSE BATH, DIRECTOR OF MOT
4200 N. GRANTLAND AVE
FRESNO, CALIFORNIA 93723
The District reserves the right to accept or reject any or all proposals, or any combination of proposals,
and to waive any irregularities or informalities which may be legally waived.
Published: Dates: April 24, 2026
May 1, 2026
CENTRAL UNIFIED SCHOOL DISTRICT
Amer Iqbal
Assistant Superintendent, Chief Business Officer
Notice of Request for Proposals
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INSTRUCTIONS TO RESPONDENTS
RFP DOCUMENT B
Central Unified School District seeks proposals to this RFP in accordance with this RFP Packet. These Instructions to
Respondents shall apply to this RFP and all proposals in response to this RFP. Terms used in these Instructions to
Respondents shall have the meaning set forth in this RFP Packet.
The District is seeking proposals from qualified, experienced companies to provide charter bus transportation for a
variety of student activities, including field trips, band competitions, and sporting events. The District wishes to use the
Request for Proposal process to identify charter bus vendors who offer competitive pricing and meet all the
requirements established by Central Unified School District policies and regulations.
Preparation of Proposal Form
Proposals shall be submitted as prescribed, and the Proposal Form and Pricing Proposal sheet must be completed in
full. All proposal items and statements shall be properly and legibly filled out. Numbers shall be stated both in words
and in figures where so indicated, and where there is a conflict in the words and the figures, the words shall control
over the numbers. The signatures of all persons shall be in longhand.
Form and Delivery of Proposals.
The proposal must conform and be responsive to all documents and shall be made on the Proposal Form and Cost
Analysis Form(s). The complete proposal, together with any and all additional materials or documents as required,
shall be submitted as stated in the Notice of Request for Proposals.
Proposal Pricing
Prices must be submitted using the Pricing Proposal Form. Where requested, items on the Pricing Proposal Form
should be stated in figures. If the service is an extra fee, indicate so by using the "Comments" section of the Pricing
Proposal Form.
Signature
Any signature required on any proposal documents must be signed in the name of the bidder and must bear the
signature of the person or persons duly authorized to sign these documents. Where indicated, if the bidder is a
corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from among the
Chairman of the Board, President, or Vice President and one from among the secretary, Chief Financial Officer, or
Treasurer. Alternatively, the signature of other authorized officers or agents may be affixed, if duly authorized by the
corporation. Such documents shall include the title of such signatories below the signature and shall bear the
corporate seal. Where indicated, in the event that the bidder is a joint venture or partnership, there shall be submitted
with the proposal certifications signed by authorized officers of each of the parties to the joint venture or partnership,
naming the individual who shall sign all necessary documents for the joint venture or partnership and, should the joint
venture or partnership be the successful bidder, who shall act in all matters relative to the joint venture or partnership.
If the bidder is an individual, his/her signature shall be placed on such documents. At this time, the District DOES NOT
acknowledge electronic signatures.
Modifications
Changes in or additions to any of the proposal documents, alternative proposals, or any other modifications that are
not specifically called for in the proposal documents may result in the rejection of the proposal as being non-
responsive. No oral, telephonic, facsimile, or electronic modification of any of the proposal documents will be
considered.
Erasures, Inconsistent or Illegible Proposals
The proposal submitted must not contain any erasures, interlineations, or other corrections unless each such
correction is authenticated by affixing the initials of the person(s) signing the proposal in the margin immediately
adjacent to the correction. In the event of inconsistency between words and numbers in the proposal, words shall
control numbers. In the event that any proposal is unintelligible, illegible, or ambiguous, the District may reject such
proposal as being non-responsive.
Examination of Proposal Documents
At its own expense and prior to submitting its proposal, each bidder shall examine all proposal documents if
applicable; visit the sites; determine the local conditions that may in any way affect the performance of the work;
familiarize itself with all federal, state, and local laws, ordinances, rules, regulations and codes affecting the
performance of the work, including the cost of permits and licenses required for the work; determine the character,
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quality, and quantities of the work to be performed and the materials and equipment to be provided; and correlate its
observations, investigations, and determinations with all requirements of the proposal. The District shall not be liable
for any loss sustained by the successful bidder resulting from any variance between the actual conditions and data
given in the proposal documents. The bidder agrees that the submission of a proposal shall be incontrovertible
evidence that the bidder has complied with all the requirements of this provision of the Information for Bidders.
Withdrawal of Proposals
Any proposal may be withdrawn, either personally or by written request signed by the bidder, at any time prior to the
scheduled closing time for receipt of proposals. The proposal security for a proposal withdrawn prior to the scheduled
closing time for receipt of proposals, in accordance with this paragraph, shall be returned. No bidder may withdraw any
proposal for a period of sixty (60) calendar days after the date set for the opening of proposals.
Interpretation of Proposal Documents
If any bidder is in doubt as to the true meaning of any part of the proposal documents, or finds discrepancies in, or
omissions from the proposal documents, or has any questions related to the proposal documents, a written request for
an interpretation or correction thereof must be submitted to the District before Wednesday, April 1, 2026 at Noon. No
requests shall be considered after this time. The bidder submitting the written request shall be responsible for its
prompt delivery. Any interpretation or correction of the proposal documents and answers to questions will be made
solely at the District's discretion. The District may issue a written addendum and a copy of such addendum will be
posted on District website and/or e-mailed to each bidder known to have received a set of proposal documents. No
person is authorized to make any oral interpretation of any provision in the proposal documents, nor shall any oral
interpretation of proposal documents be binding on the District. If there are discrepancies of any kind in the proposal
documents, the interpretation of the District shall prevail. SUBMITTAL OF A PROPOSAL WITHOUT A REQUEST
FOR CLARIFICATIONS SHALL BE INCONTROVERTIBLE EVIDENCE THAT THE BIDDER HAS DETERMINED
THAT THE PROPOSAL DOCUMENTS ARE ACCEPTABLE AND SUFFICIENT FOR BIDDING AND COMPLETING
THE WORK; THAT BIDDER IS CAPABLE OF READING, FOLLOWING AND COMPLETING THE WORK IN
ACCORDANCE WITH THE PROPOSAL DOCUMENTS; AND THAT BIDDER AGREES THAT THE WORK CAN AND
WILL BE COMPLETED ACCORDING TO THE DISRICT'S TIMELINES.
Substitutions/Alternates
All bids must conform to the terms and conditions set forth in the Request for Proposal documents. The District
reserves the right to reject all proposals that do not conform to the RFP. Questions or Requests for Information
received after the timeframe stated deadline will not be considered.
Bidders Interested in More Than One Proposal
No person, firm, or corporation shall be allowed to make, file, or be interested in more than one proposal for the same
work unless alternate proposals are specifically called for by the District. A person, firm, or corporation that has
submitted a sub proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from
submitting a proposal or quoting prices to other bidders or submitting a proposal.
Award of Agreement
Under Education Code section 39802 the District may award multiple contracts to multiple responsive
responsible bidders based on the pricing provided by bidders for each type of trip, type of vehicle, and
availability when services are needed. Because the lowest bidder may not be able to meet all needs of the
District on any given date/time, qualified contractors will be awarded contracts and will be given the
opportunity to provide trips in the order of their ranking that will result from the bids submitted by responsive
and responsible contractors. The Board of Education of Central Unified School District reserves the right to
reject any or all bids, to accept or reject any one or more items of a bid, and to waive any informality in the
bids or the bidding.
Agreement
The form of agreement that the successful bidder(s), as Contractor(s), will be required to execute, is included in the
proposal documents, and should be carefully examined by the bidder. The agreement will be executed in counterparts.
The complete Agreement consists of but is not limited to the executed Agreements, Proposal Documents, Forms,
Requirements, Responses, W-9, Insurance Certificates and Endorsements, General Conditions, Special Provisions,
Specifications and all Modifications, Addenda, and Amendments if any, thereof duly incorporated therein. All of the
above documents are intended to be complementary so that any instructions or requirements called for in one and not
mentioned in the other, or vice versa, are to be executed the same as if mentioned in all said documents.
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Prior Contracts/Agreements
Bidders who currently have a valid purchase order and/or contract for transportation services with the District are
eligible to submit bids for this bid. However, any services to be provided or confirmed under the prior contracts are still
valid and not affected or changed by this bid. Bidders cannot use this bid to change any terms or conditions (including
any pricing or costs) of any prior contracts or condition this bid with any prior contacts with the District.
Competency of Bidders
During its evaluation in selecting a bidder, consideration will be given not only to the financial standing but also to the
general competency of the bidder for the performance of the proposal. By submitting a proposal, each bidder agrees
that the District, in determining the successful bidder and its eligibility for the award, may consider the bidder's
experience and facilities, conduct and performance under other contracts, financial condition, reputation in the
industry, and other factors which could affect the bidder's performance of the contract. The District may also consider
the qualifications and experience of persons and organizations proposed for those portions of the work. Operating
costs, maintenance considerations, performance data, and guarantees of materials and equipment may also be
considered by the District. In this regard, the District may conduct such investigations as the District deems necessary
to assist in the evaluation of any proposal and to establish the responsibility, qualifications, and financial ability of the
bidder, proposed subcontractors, and other persons and organizations to do the work to the District's satisfaction
within the prescribed time. The District reserves the right to reject the proposal of any bidder who does not pass any
such evaluation to the satisfaction of the District.
Insurance and Workers' Compensation
Successful Bidder shall, at their sole cost and expense, maintain in full force and effect the following insurance
coverages from a California licensed insurer with an A-, or better rating from A.M. Best or an approved self-insurance
program, sufficient to cover any claims, damages, liabilities, costs, and expenses (including attorney fees) arising out
of or in connection with the fulfillment of the obligations under this RFQ.
Compliance with all insurance requirements, including but not limited to specified coverage types, limits, and
endorsements, is mandatory. Failure to provide proof of such may result in disqualification or non-award of the
contract, at the sole discretion of the District.
MINIMUM REQUIREMENTS
1)Commercial General Liability:
a) Commercial General Liability - $5,000,000 minimum
i) For Bodily Injury, Personal and Advertising Injury and Property Damage.
ii) If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the
required occurrence limit.
iii) Coverage shall be at least as broad as Insurance Services Office Commercial General Liability
coverage ( occurrence Form CG 00 01 10 93).
b) Contractor's insurance to be primary and non-contributory.
c) 30-day notice of intent to cancel, non-renew, or make material change in coverage.
d) District to be named as "Additional Insured" by separate endorsement.
e) Executed Indemnity and Hold Harmless Agreement or substantially similar provisions should be included in the bid
specifications or contract.
2) Commercial Automobile Liability:
a) $5,000,000 per accident for Bodily Injury and Property Damage.
b) Coverage to include "Owned, Non-Owned, and Hired" automobiles ("Any Autos").
c) 30-day notice of intent to cancel, non-renew or make material change in coverage.
3) Workers' Compensation and Employer's Liability:
a) Certificate of Insurance indicating "statutory" limits, as required by the State of California.
b) Employer's Liability - $1,000,000 each accident for bodily injury by accident; $1,000,000 each employee for bodily
injury by disease; $1,000,000 coverage period aggregate.
c) 30-day notice of intent to cancel, non-renew, or make material change in coverage.
4) Childhood Sexual Assault (CSA) Liability (if minors are involved)
a) $5,000,000 minimum
b) All other requirements as provided under "General Liability (b through e)" above.
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Other Insurance Provisions:
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the District. At the option of the
District, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the District,
its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to
the District guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Provisions:
1. The General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following
provisions:
a. To the fullest extent permitted by law, the District, its officers, officials, employees, and volunteers are to be
covered as insureds with respect to liability arising out of automobiles owned, leased, hired, or borrowed by or on
behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts or equipment furnished in connection with such work or operations. General
Liability coverage shall be provided in the form of an Additional Insured endorsement (CG 20 10 11 85 or equivalent)
to the contractor's insurance policy, or as a separate owner's policy.
b. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as
respects the District, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by
the District, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not
contribute with it.
2. Any insurance proceeds available to Contractor that are broader than or in excess of the specified minimum
insurance coverage and/or limits shall be available to the District as an additional insured. Furthermore, the
requirements for coverage and limits shall be (1) the minimum coverage and limits specified in the Contract or
Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the Named Insured, whichever is greater
No later than ten (10) days from execution of the Agreement by the District and successful Bidder, and prior to
commencing the Services under this RFQ, Provider shall provide District with certificates of insurance evidencing all
coverages and endorsements required hereunder.
Successful Bidder shall provide prior written notice to the District thirty (30) days in advance of any non-renewal,
cancellation, or modification of the required insurance. The certificates of insurance providing the coverages referred
to in clauses i. and ii. above shall name District, its Governing Board, officers, and employees, as additional insureds
with appropriate endorsements. In addition, the certificates of insurance shall include a provision stating "Such
insurance as is afforded by this policy shall be primary, and any insurance carried by District shall be excess and
noncontributory." Failure to maintain the above-mentioned insurance coverages shall be cause for termination of the
Agreement.
. DISTRICT INSURANCE REQUIREMENTS SUMMARY
TYPE OF REQUIRED INSURANCE LIMITS
Commercial General Liability $5,000,000 minimum
Damage to Rented Premise / Fire Damage $ 100,000 minimum
Medical Expenses $ 5,000 minimum
Personal & Adv Injury $5,00,000 minimum
General Aggregate $5,000,000 minimum
Products Comp & Op Aggregate $1,000,000
Automobile Liability $5,000,000 minimum
Workers Compensation Proof of Coverage
Childhood Sexual Assault (CSA) Liability $5,000,000 minimum
Central Unified School District to be added as additionally insured under the General Liability,
Auto Liability and CSA policies. Policies to include Primary and Non-Contribution Endorsement,
include Waiver of Subrogation. District to be named as Certificate Holder.
Anti-Discrimination
In connection with all work performed under this proposal, there shall be no unlawful discrimination against any
prospective or active employee engaged in the work because of race, color, ancestry, national origin, religious creed,
sex, age, marital status, physical disability, mental disability, or medical condition. The successful bidder agrees to
comply with applicable federal and state laws including, but not limited to, the California Fair Employment and Housing
Act, beginning with Government Code section 12900 and Labor Code section 1735.
References
Bidder must provide three references to which the bidder has provided services within the last five years. Reference
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form to utilize is attached to this solicitation and must be submitted by the bid solicitation deadline. Failure to complete
and return this form will cause your proposal to be rejected.
Deviations from Proposal Terms and Conditions
Deviations from any proposal term or condition may cause a proposal to be rejected as nonresponsive. All deviations
must be clearly noted at the time of proposal submission. If not noted, the assumption is that the bidder is bidding as
specified.
Drug-Free Workplace Certification
Pursuant to Government Code section 8350 et seq., the successful bidder will be required to execute a Drug-Free
Workplace Certification upon execution of the Agreement. The bidder will be required to take positive measures
outlined in the certification in order to ensure the presence of a drug-free workplace. Failure to abide by the conditions
outlined in the Drug-Free Workplace Act could result in penalties including termination of the Agreement or suspension
of payment thereunder.
Non-collusion Declaration
In accordance with the provisions of Section 7106 of the Public Contract Code, each proposal must be accompanied
by a Non-collusion Declaration.
Tobacco Use Policy
Bidder has been advised and is aware that the District has a policy that prohibits the use of tobacco products,
including smokeless tobacco and VAPE, anywhere on District property. The bidder shall be responsible for the
enforcement of the District's tobacco-free policy among all bidder's employees and subcontractors while on District
property. Bidder understands and agrees that should any employee of bidder violate the District's Board Policy after
having already been warned once for violating the District's tobacco-free policy, bidder shall remove the individual for
the duration of the Agreement. Bidder shall not be entitled to any additional compensation and/or time in completing
the work for such removal.
Criminal Records Check
The successful bidder will be required to comply with the applicable requirements of Education Code section 45125.1
with respect to fingerprinting of employees and must complete the District's Criminal Records Check Certification
Debarment, Suspension, and Other Responsibility Matter as required by Executive Order 12549, Debarment &
Suspension, and implemented at 34 CFR Part 85, Bidder must certify that its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transactions with any federal
department or agency. Submission of a signed proposal in response to this solicitation is a certification that Bidder is
not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any state or federal department or agency. Submission is also an agreement that
Central Unified School District will be notified of any change in this status. Certification of Primary Participant regarding
Debarment, Suspension, and Other Responsibility Matters and Certification of Restriction on Lobbying must be
completed and submitted at the time of the proposal due date, or the bidder may be declared as nonresponsive.
Public Information.
All materials received by the District in response to this RFP shall be made available to the public. If any part of a
bidder's material is proprietary or confidential, the bidder must identify and so state, and be submitted separately of the
proposal documents. Any bidder information used to aid in proposal selection must not be restricted from the public.
District's Right to Choose
The District shall be the sole judge as to the requirements needed by their schools, students, and employees for the
requested services being provided by the bidder.
Participation
Pursuant to public contract code 20118, bidder agrees to extend the terms of the resulting contract to other political
subdivisions, municipalities, and tax supported agencies. Such participating governmental bodies shall make
purchases in their own name, make payment directly to the bidder, and be liable directly to the bidder, holding Central
Unified School District harmless. The successful bidder will invoice each Agency separately. Invoices must show each
Agency's purchase order number and be mailed as directed by each separate Agency.
Liquidated Damages
Failure to provide or deliver services for the District in accordance with the signed Agreement shall subject the bidder
to liquidated damages in the amount of $250.00 for each calendar day of delay.
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General Conditions and Scope of Work
Central Unified School District currently uses contracted buses and drivers for staff and student extracurricular activity
trips. Central Unified School District intends to contract with one or more charter bus services to provide transportation
to augment the services the District currently provides with its forces. The District seeks to have a pool of charter bus
companies from which it can select to provide said services with an awarded scale to determine the first to last
chosen. A successful contractor will be required to supply charter bus equipment and drivers that meet all district,
local, state, and federal requirements.
CONTRACTOR REQUIREMENTS
The District expects that all bidders, by act of their bidding, own or lease the equipment that will be provided to
transport pupils and that all drivers will be employees (not subcontractors) of the bidding company. Bidders may NOT
subcontract out any portion of the work to be provided under this contract.
The District expects that all bidders, by the act of their bidding, shall be certified in accordance with the applicable laws
of the State of California as a School Pupil Activity Bus (SPAB) and that all drivers of such vehicles will likewise have a
valid SPAB license whether passengers are pupils or adults on school or District related activities utilizing either public
or private funds. Bidders must be registered with the Federal Motor Carrier Safety Administration, be compliant with all
applicable Federal Motor Carrier Safety Regulations and provide the District with their US DOT number and MC
number as required on the Bid Form. All work performed and all equipment used by the bidders shall meet all
applicable "Regulations and Laws Relating to Pupil Transportation in California" as published by the California State
Department of Education. Submission of a proposal will be considered a declaration that the equipment to be used in
the execution of the contract, if awarded, does, and will continue to meet all safety regulations.
PUPIL ACTIVITY BUS (PAB)
Vehicles are required to be PAB certified. Vehicles are regulated by the Public Utilities Commission (PUC) and must
be currently registered with them. PAB operators are required to have each PAB pass an annual inspection and place
the vehicle inspection report, issued by the California Highway Patrol (CHP), in an easy to reach location within the
vehicle. The vehicle inspection report must be presented upon request and include the following statement:
"Authorized to transport school pupils- CVC 545(k)", followed by the signature and identification number of the CHP
employee who conducted the inspection. This ensures the driver has received proper training and a thorough
background check which will prevent ex-felons from operating these vehicles.
INDEPENDENT CONTRACTOR
While performing services for the District, the selected contractor shall be an independent contractor and not an
officer, agent, or employee of the District.
REIMBURSEABLE FEES
Parking fees, entrance fees, lodging, additional hours, and tolls as determined necessary by the District's
Transportation Director or its designee, shall be expenses of the District and payable to the Contractor. The District will
not reimburse Contractor for any expenses incurred except as described below;
If overnight travel is requested by the District, and the Charter Bus Service Contractor is required to book a driver's
room, it shall be a single room at a reasonable rate. Lodging shall be at the same location as the trip participants, if
available. The District shall reimburse Contractor the then published GSA rate for lodging based on locality. The
driver's meals shall be the responsibility of the Contractor.
Any unforeseen parking fees, entrance fees, or tolls should be brought to the immediate attention of the District. If the
District is unable to resolve payment on its own accord, then upon prior approval from the District's Transportation
Director or its designee, the District may authorize Contractor to make payment on its behalf. The District shall
reimburse Contractor for actual expenses incurred plus a 2% administrative fee. Proof of actual expenses must be
submitted to the District to be considered valid and must be in the form of a receipt, bank statement or other form of
proof as deemed acceptable by the District.
Additional time added to the pre-trip itinerary, if approved or ordered by the District's Transportation Director or its
designee, shall be expenses of the District and will be payable to the Contractor. Any and all approvals for additional
time must authorized in writing to be considered valid.
Wheelchair
The District may have a requirement for wheelchair-access buses. Contractor shall provide reasonable
accommodations for participants with special needs in accordance with the American with Disabilities Act.
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Multiple Bus Travel
The District requires that all buses travel together whether they are the same or different carriers if the trips consist of
more than one bus unless directed otherwise by the District's Transportation Director or its designee.
Bus-to-Bus Communication
The District requires bus-to-bus communication and emergency communication.
Bus Driver Responsibilities
The district designated chaperone(s) and the bus driver must work in unison on any bus trip. However, when a safety
or driving-related issue is concerned, the bus driver has the final authority and ultimate responsibility.
The driver will arrive at the pickup point a minimum of forty-five (45) minutes prior to the scheduled departure time for
the loading of equipment. Pickup and discharge of pupils shall be made at designated points only.
Upon arrival at the trip destination, the driver will keep the trip chaperone(s) informed of the bus's location and unless
excused by them, will remain in the immediate area of the bus.
A bus shall not be put into motion until all passengers are seated.
The driver may be required to assist in the loading or unloading of luggage as required by the group.
Prior to departing on any trip, the Driver will review weather conditions for the proposed route. If weather conditions
are deemed to be unsafe, trips will be reviewed with the District's Transportation Director or its designee and if
needed, delayed until such a time the conditions improve. Trips may be canceled due to these conditions.
In accordance with Education Code 39831.5(4), Safety instruction is to be given to all pupils regardless of grade level
prior to departure. The instructions must include the location of emergency exits and the location and use of
emergency equipment. The driver of the trip must sign a trip document certifying they have given the group the safety
instructions before the trip starts. Documentation must be made available to the District upon request.
GRATUITY - - - No gratuity charges will be allowed under this contract.
AUTHORIZED ORDER PROCESS
Upon the District's Transportation Department submitting a request for services to the contractor, the contractor shall
respond within one business day with both a response of acceptance of the trip and the proposal pertaining to tsaid
trip
SUSPENSION BY DISTRICT
The District's Director of Transportation, or its designee reserves the right to suspend a contractor and not use the
contractor for services due to excessive equipment failure and/or breakdowns, excessive trip refusals, non-
responsiveness to trip requests, and for failure to maintain required licenses and/or certifications.
CARRIER RATING
Bidder must submit at the time of bid submittal the CHP 343D Carrier Exception Report Rating Form.
HEALTH GUIDELINES
The successful bidder(s) shall follow current California Department of Public Health (CDPH) and Fresno County
Health guidelines as they pertain to public grounds, buildings, and K-12 public school settings.
NO MAXIMUM OR MINIMUM
The District does not guarantee that a minimum or maximum number of trips, miles, and or hours will be requested or
committed to.
AGREEMENT AND PRICING
The initial term of the Agreement shall be one year. The term of the Agreement may be extended upon mutual consent
of the District and successful bidder(s) for an additional four (4) one (1) year periods. The maximum term of the
Agreement is five (5) years. Prices may increase from year to year by 5% or CPI (Consumer Price Index) for Fresno
County, whichever is lower. Districts anticipates a cost reduction at first renewal due to inflated fuel costs at time of
bid.
CANCELLATIONS
A charge of $250.00 will be due and payable to contractor if a trip is canceled by the District less than 12 hours prior to
the start time of the trip. All cancellations must be in writing by the District's Transportation Director or its designee.
No other fees, fines, or percentages will be applied. Cancellations by the contractor or failure to complete the trip after
confirmation will result in the District issuing the contract to another awarded bidder and may lead to suspension of
future services.
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