Invitation to bid EDPL 8-2026 Coakley

Location:	Illinois
Posted:	Jul 2, 2026
Due:	Jul 9, 2026
Agency:	City of Rock Island
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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Invitation to Bid-Posted Date

Roof Replacement

3909 11th Street

EDPL 8-2026

Introduction

The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located

at 3909 11th Street . This owner-occupied property will be undergoing rehabilitation using Housing and

Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall

be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are

interested in this project will need to schedule a site visit with the homeowner, Chase Coakly, by calling

them at 309-269-2935, prior to submitting the bid. Sealed bids must be received on or before July 9th by

2p.m. They shall be addressed and marked as follows.

CED Department

Attn: Jeff Laxton

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: 3909 11th Street Bid

Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened

on 7/9/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted bids

may attend but are not required to do so. A bid tabulation shall be posted online afterward. All

questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work

The bidder shall submit a project plan using the design standards below that is in compliance with all

applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The

plan must include a clear project timeline and budget with line item costs. The contractor shall act as the

general contractor for the project using subcontractors as required. Subcontractors that will be required

should be clearly identified in the project plan.

Remove the chimney below the roof line. Install a mechanical vent liner, new roof collar, flashing,

and vent cap. Vent liner must be connected to the gas fired appliances. Remove existing roof on the

house down to sheathing. Existing records show there are 3 layers currently on this roof. Replace any

rotted or damaged wood. If this is old slat sheathing with gaps larger than ½” then osb or plywood

may need to be installed as a substrate in accordance with shingle manufacturer’s instructions. This

roof has had a tree drop limbs and may have rafter damage, which may need some rafter framing

addressed. There is a double gable on the front elevation which has created a valley that will need a

saddle framed to divert the water off the roof. This area will need completely covered in Ice and

Snow guard. Ice and snow guard must be installed per code and water barrier over remaining roof,

if using traditional felt paper 30 lbs. minimum requirement. Use 2” style D roof edge. Install new

flashing over plumbing boots, mast, and flues. Shingle’s will be a minimum of 35 year manufactures

warranty. Color selection will be decided by the homeowner from a color selection the contractor

shall provide at the preconstruction meeting. Install new step flashing, head flashing, & counter

flashing as needed. Flashing must be tucked behind siding leaving a water tight seal at roof lines to

wall lines. Remove center sheathing along the peak to manufacture’s specifications for a shingle over

ridge vent. Install new the entire length of the peak on the house, not to encroach into the

overhangs. The shed roof tied in to the main roof on the rear elevation should be rolled roofing do to

the shallow roof pitch. There has been multiple leaks in this area. Building permit required before

work begins.

Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet

all project objectives. The contractor shall have 30 days to complete the work from the date of contract

signing. Change work orders over the course of the project are strongly discouraged.

Bidder Qualifications & Requirements

1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting

all local, state, and federal requirements to perform requested work. Contractors maybe

required additional plans upon permit submittals.

3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation

Insurances and name the City of Rock Island as a Certificate Holder.

4. Bidders must own or be able to rent sufficient equipment to complete the work.

5. Contractor maybe required to supply additional plans or stamped drawings for a plan

review. Which maybe need to obtain a building permit.

Preparation of Bid

Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly

labeled with “ENCLOSED: 3909 11th Street Bid.” The bid must clearly address all requirements as

described above. The cost of the work must be separated into line items with individual costs in addition

to providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date

with signature are all required as well.

Awarding Contracts

The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids

shall be reviewed for pricing, experience, previous work history, references, State Licenses, State

Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator

experience, and financial stability. The City at its sole discretion shall decide after a review which

contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by

the City in regard to this project shall be consistent with the City’s adopted procurement procedures.

Submitted bid prices shall remain valid for 60 days after bid opening.

Bidder Responsibility

Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions

relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and

restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to

acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to

their bid or subsequent contract.

Federal, State, and Local Reporting Compliance

The contractor shall provide financial and programmatic information as required by the City of Rock

Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also

adhere to all applicable Federal, State and local regulations including but not limited to the following.

• US Department of Housing and Urban Development (HUD): 24 CFR 35

• US Environmental Protection Agency (EPA): 40 CFR 745

• US Occupational Safety and Health Administration (OSHA): 29 CFR 1926

Contact Information

The primary contact person for this project is the City’s Construction Officer.

Jeff Laxton

CED Department

1528 3rd Avenue

Rock Island, IL 61201

309-732-2906

laxton.jeff@rigov.org

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Invitation to bid EDPL 8-2026 Coakley
Category:	Housing Programs
Status:	Open

Invitation to bid EDPL 8-2026 Coakley

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