DOTD HP Asphaltic Mix F/Cold Application

Location:	Louisiana
Posted:	Apr 17, 2026
Due:	May 8, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	3000026163
Publication URL:	To access bid details, please log in.

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STATE OF LOUISIANA

RESPONSES WILL BE

PUBLICLY OPENED

05/08/2026

10:00 AM CST

INVITATION TO BID

SUBMIT NON-ELECTRONIC RESPONSE TO:

PO BOX 94245

Vendor No.:___________________

Solicitation: 3000026163

Opening Date: 05/08/2026

Vendor Name and Address: (to be completed by Vendor)

RFx Number: 3000026163

Version: 1

Buyer: CURTIS LOWE

Buyer Phone: 225-379-1410

E-Mail: curtis.lowe@la.gov

Scheduled Begin Date: 07/01/2026

Scheduled End Date: 12/31/2026

T-Number:

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Delivery will be made this number of days After Receipt of Order (ARO)

2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

Name of Solicitation: DOTD HP Asphaltic Mix F/Cold Application

RFx text:

THIS IS A REQUEST FOR SEALED BIDS ONLY. This is not an order. Please note the RFx number

and bid opening date on the outside of your bid envelope.

Scope of work includes labor, materials, and services required to produce Asphaltic Mixture for Cold

Application, High Performance, which is acceptable to the Department of Transportation and

Development. Contract is to begin July 1, 2026 through December 31, 2026 for the Department’s

various Districts in the State as requested in accordance with provisions set forth as specified herein

with an option to renew for the second 6 months.

Please print all attachments to ensure all documents related to the RFx are reviewed prior to bidding.

Attached is a copy of:

-Bid Submission Instructions

-MS Spec 164-003, Revised 3/10/2022

-Approved Materials List: High Performance Cold Mix for Patch Materials

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

TITLE

DATE

Signature of Authorized Bidder

Name of Bidder

(Typed or printed)

Invitation to bid: 3000026163

Open Date: 05/08/2026

T-Number:

Bidder:

Page 2 of 30

-Estimated Quantity Per District

-Co-Op Agreement

-LA Preference

-US Preference

SPECIFICATIONS:

All Asphaltic Mixture for Cold Application, Type HP (High Performance) furnished under this contract

must be in accordance with DOTD Specification No. MS 164-003, Revised 3/10/22 and an approved

product listed on the Approved Materials List (AML) for High Performance Cold Mix for Patch Matl.

GUARANTEE AND LIABILITY:

The contractor accepts the following guarantees:

(1) Guarantee that the supplies delivered are free from defects in design and construction.

(2) Guarantee that the supplies are the manufacturer’s standard design in construction and that no

changes or substitutions have been made in the items listed in this contract.

The Contractor holds and saves the State, its officers, agents, and employees harmless from liability

of any kind, including cost and expenses on account of any patented or unpatented invention, articles,

devices or appliances manufactured or used in the performance of this contract, including use by the

government.

The Contractor agrees to replace free of charge all defective equipment, materials or supplies

delivered under this contract. All transportation charges covering return and replacement shall be paid

by the contractor.

SPECIAL INSTRUCTIONS:

Line items with quantity of "1" is listed to require a bid price if needed, however estimated quantity is 0.

Please see Estimated Quantity Per District attachment for anticipated needs.

This is not an order to deliver. The quantity listed is estimated usage only. No specific quantities are

given or guaranteed. Material will be ordered as needed.

The successful bidder(s) must supply at bid price actual quantities as ordered whether the total of

such quantities are more or less than the quantities shown in the bid document. The department

reserves the right to increase or decrease quantities at the same price, terms and conditions for the

period of the contract.

Prices quoted shall include all costs incidental to any license or patent that may be held by any

company processing the materials bid on and the dealer agrees to hold the Department of

Transportation and Development harmless from any claims, suits, costs or penalties for infringement

or use of licensed or patented products.

Unit price bid must not exceed two digits to right of decimal. Unit price submitted beyond two digits

will be rounded off to the nearest second digit.

Must be bid in correct unit of measure shown to be considered for award. Quote submitted in any

other unit of measure will not be considered.

Material’s Producer/Supplier Code must be on the Approved Materials List (AML) for High

Performance Cold Mix for Patch Matl prior to bid opening to be considered for award.

Prior to award, bidder may be required to supply a test report(s) on their most recent batch of product

that lists the aggregates and other materials used in the mix design and the results of the assessment.

If requested, report(s) must be supplied within ten (10) days of request.

Invitation to bid: 3000026163

Open Date: 05/08/2026

T-Number:

Bidder:

Page 3 of 30

Material is subject to laboratory test before final acceptance.

BASIS OF AWARD:

Bids submitted for lines 1-61 is for delivery in BULK per ton by dump truck. These lines will be

awarded by lowest price per ton. Bids for bagged cold mix for lines 1-61 will be rejected.

For lines 62 - 70 for bagged cold mix, in the event bids are submitted for cold mix bags that vary in

size, for the same location, the bagged mix (Product ID 11510) will be awarded by price per pound.

The unit price bid must be equal to the total cost of one (1) bag of cold mix. The price per pound will

be determined by dividing by the unit price (cost per bag) by the number of pounds per bag. The

vendor with the lowest price per pound, meeting the specifications and all other bid requirements will

be awarded. If the bids submitted for the same location are of the same size bag, a calculation of the

price per pound will not be necessary; the award will issued to the lowest bidder meeting the

requirements of the solicitation.

The award of the contract will be made separately at each location to the lowest responsible bidder

complying with all details of this bid document as determined by the DOTD Procurement Director.

Bidders quoting all or none may not be considered for award.

Discounts will be accepted, but will not be considered in determining low bidder.

After contract award, the department will work with the awardee and/or the Louisiana DEQ to ensure

all applicable permits, exemptions, and/or documentation is on file prior to issuance of delivery. This

varies for each bidder depending on what materials are manufactured or simply stored, what quantity,

and the location, among other criteria.

MATERIAL AVAILABILITY:

The successful bidder(s) will be required to have on hand or immediately available an adequate supply

of Asphaltic Mixture for Cold Application in order to meet the Department’s requirements, as ordered,

where ordered, during the life of the contract.

Vendors accepting the Cooperative Purchase Agreement understand and agree that deliveries to

other State Agencies, Political Subdivisions or Quasi Agencies will be on a statewide basis.

PURCHASE ORDERS:

Purchase orders will be issued by the Department of Transportation and Development. Each

Purchase order will state an actual or estimated quantity that is required and all other pertinent data

necessary to assist the Contractor to make proper delivery. In no event shall delivery be made without

proper authorization.

INVOICES:

At the time of delivery, the Contractor is to make a delivery receipt on his own form showing at a

minimum a complete description of the product supplied and the exact quantity delivered. Such

delivery ticket must make reference to the Purchase Order Number.

Upon delivery and its acceptance by the Department, the Contractor shall bill the Department by

means of an invoice and such invoice shall make reference to the Purchase Order Number on which

delivery was made.

Invoices shall be submitted by the contractor directly to the address shown on the Purchase Order.

Invoice price must agree with contract price.

Invitation to bid: 3000026163

Open Date: 05/08/2026

T-Number:

Bidder:

Page 4 of 30

Invoices will be paid by the Department within the discount period or within thirty (30) calendar days

from receipt of correct invoice. If contractor proposes a discount, discount period will start from receipt

of correct invoice.

PAYMENT:

In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and

resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer

(EFT) payments.

EFT payments are sent from the State's bank directly to the payee's bank each weekday. The only

requirement is that you have an active checking or savings account at a financial institution that can

accept Automated Clearing House (ACH) credit files and remittance information electronically.

Additional information is available at https://www.doa.la.gov/doa/osrap/vendor-information/.

CONTINUATION OF CONTRACT:

At the option of the Department of Transportation and Development and acceptance by the contractor,

this contract may be extended for one (1) additional six (6) month period at the same prices, terms and

conditions.

Prior to exercising the Department’s option to extend the contract, the Department will determine if an

extension is in the best interest of the Department, taking into consideration current market trends,

cost factors, price comparison with similar service in other states and various other factors as

determined by the DOTD Procurement Director.

TERMINATION OF CONTRACT:

The continuation of this contract is contingent upon the appropriation of funds to fulfill the requirements

of the contract by the Legislature. If the Legislature fails to appropriate sufficient monies to provide for

the continuation of a contract, or if such appropriation is reduced by the veto of the Governor or by any

means provided in the Appropriations Act or Title 39 of the La. Revised Statutes of 1950 to prevent the

total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose,

and the effect of such reductions is to provide insufficient monies for the continuation of the contract,

the contract shall terminate on the date of the beginning of the first Fiscal Year for which funds are not

appropriated.

The Department reserves the right to terminate this contract prior to the end of the contract period

upon giving a ten (10) day written notice to the contractor for unsatisfactory performance,

unsatisfactory delivery, unsatisfactory service, failure to meet specifications, misrepresentation by the

contractor, fraud, collusion, conspiracy, or other unlawful means of obtaining any contract with the

State, conflict of contract provisions with constitutional or statutory provisions of State or Federal Law,

and/or any breach of contract.

The Department reserves the right to terminate this contract prior to the end of the contract period

upon giving thirty (30) day written notice to the contractor if it is considered in the best interest of the

Department.

Successful contractor may request cancellation of this contract upon giving a thirty (30) day written

notice to the DOTD Procurement Director.

Should the product supplied fail to meet performance standards as indicated in the specification, the

Department, at its sole discretion, may remove the product from the Approved Materials List (AML) for

High Performance Cold Mix for Patch Matl. Product removal from the AML, at any point during the

contractual period, will constitute full and immediate cancellation of the contract.

Invitation to bid: 3000026163

Open Date: 05/08/2026

T-Number:

Bidder:

Page 5 of 30

All orders delivered prior to the effective date of such termination shall be paid for by the Department

in accordance with the terms of the contract, whereupon all obligations of both parties to the contract

shall cease.

APPLICABLE LAW:

All contracts shall be construed in accordance with and governed by the Laws of the State of

Louisiana, including but not limited to DOTD Purchasing Rules & Regulations, Special Instructions &

Conditions and specifications listed in this bid document.

BIDDERS CERTIFICATION OF EEOC AND ADA COMPLIANCE:

The Department of Transportation and Development and the State of Louisiana is an equal

opportunity employer and looks to its contractors, subcontractors, vendors, and suppliers to take

affirmative action to affect this commitment in its operations.

The contractor agrees to abide by the requirements of the following as applicable: Titles VI and VII of

the Civil Rights Act of 1964, as amended; the Equal Employment Opportunity Act of 1972, as

amended; Federal Executive Order 11246, as amended; Section 504 of the Rehabilitation Act of 1973,

as amended; the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, as amended; Title IX

of the Education Amendments of 1972; The Age Discrimination Act of 1975; the Fair Housing Act of

1968, as amended; the Americans with Disabilities Act of 1990, as amended.

The contractor agrees not to discriminate in its employment practices, and shall render services under

this contract without regard to race, color, age, religion, sex, national origin, veteran status, political

affiliation or disabilities.

Any act of discrimination committed by contractor, or failure to comply with these statutory obligations

when applicable shall be grounds for termination of this contract.

Bidder agrees to keep informed of and comply with all Federal, State and local laws, ordinances and

regulations which affect his employees or prospective employees.

VENDOR REGISTRATION:

Vendor registration should be completed in LaPac prior to bid submission. This only applies to those

vendors that have not registered in LaPac.

Vendor registration must be completed prior to award.

Receipt of a solicitation or award cannot be relied upon as an assurance of receiving future

solicitations. In order to receive e-mail notification of solicitations/awards from this office, you must

enroll in the proper category on LaPac at the following web site:

http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/pubMain.cfm

Bidders who are a Louisiana or foreign LLC or corporation should be appropriately registered with the

Louisiana Secretary of State. Website: www.sos.la.gov/Phone 225-925-4704.

Bidder should indicate APS number as listed on the AML for line items below:

Asphaltic Mixture - TON (11509)

PRODUCER/SUPPLIER CODE: _______________________

Asphaltic Mixture - APROX. 50 LB Bag (11510)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026163	DOTD HP Asphaltic Mix F/Cold Application Original: 3000026163 Attachments: Approved Materials List for HP Cold Mix Bid Submission Instructions Cold Mix District Estimates And Contracts Cooperative Purchase Agreement LOUISIANA PREFERENCE MS Specs 164-003 Cold Mix US Preference Form	04/17/2026	05/08/2026 10:00:00 AM CT

Department	+ State - Transportation and Development
Section	DOTD Procurement
Dept Code	273014-
Contact	CURTIS LOWE
Phone	225-379-1410
Email	CURTIS.LOWE@LA.GOV

DOTD HP Asphaltic Mix F/Cold Application

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See also