North Church Street Parking Lot

SOLICITATION FOR
TOWN OF LEXINGTON
NORTH CHURCH STREET PARKING LOT
BID NUMBER
27-02
TOWN COUNCIL MEMBERS:
Hazel Livingston (Mayor)
Todd Carnes (Mayor Pro-Tem)
Ron Williams
Todd Lyle
Gavin Smith
Will Allen
Jeannie Michaels
Rachelle Gleaton, Town Administrator
DESIGN ENGINEERS
HB ENGINEERING, INC.
for
Town of Lexington
111 Maiden Lane
Lexington, SC 29072-3450
Phone 803-359-4164
Fax 803-359-4460
BID DOCUMENT
July 1, 2026

TABLE of CONTENTS
Page No.
Invitation to Bid ....................................................................................................................... 3
No Bid Response Form ............................................................................................................. 4
Bond Requirements ...................................................................................................................5
Instructions to Bidders ..............................................................................................................6
General Provisions .................................................................................................................... 7-9
General Conditions ................................................................................................................... 10-17
Bidder's Schedule ..................................................................................................................... 18
Bid Form ................................................................................................................................... 19-20
Bidder's Checklist ...................................................................................................................... 21
Certificate of Familiarity ........................................................................................................... 22
Listing of Subcontractors .......................................................................................................... 23
Local Vendor Preference ........................................................................................................... 24-28
Request for Written Response to Questions Form .................................................................... 29
Project Closeout Documents .................................................................................................... 30-40
Permits ....................................................................................................................................... 41
Special Provisions ..................................................................................................................... 42
Technical Specifications ............................................................................................................ 43

TOWN OF LEXINGTON
Finance Department, 111 Maiden Lane, Lexington, SC 29072
Ph: (803) 359-4164 / Fax: (803) 359-4460
INVITATION FOR BIDS
BID NUMBER: 27-02 DATE: July 1, 2026
OPENING DATE AND TIME: July 29, 2026, 3:00 PM E.S.T.
OPENING LOCATION: Town of Lexington Municipal Complex,
2nd Floor Conference Room C
111 Maiden Lane, Lexington SC 29072
MAILING ADDRESS: Town of Lexington
Laurie Starnes, Finance Department
111 Maiden Lane, Lexington SC 29072-3450
PROCUREMENT FOR: North Church Street Parking Lot
Subject to the conditions, provisions and the enclosed specifications, sealed bids will be received at this
office until the stated date and time and then publicly opened. Any bid received after the scheduled
deadline, will be immediately disqualified. The Town assumes no responsibility for delivery of bids which
are mailed. No faxed bids will be permitted.
IT IS REQUIRED THAT THE BID NUMBERS MUST BE SHOWN ON THE OUTSIDE OF
ENVELOPE. ANY ENVELOPE THAT DOES NOT SHOW BID NUMBERS WILL BE RETURNED TO
THE VENDOR
DIRECT ALL INQUIRES TO: Rondie Cheatham, Transportation Department, (803) 358-7273 rcheatham@lexsc.gov
NOTICE TO BIDDERS:
All changes to the bid documents will be addressed through an addendum. Each bidder shall fully acquaint oneself
with conditions relating to the scope and restrictions attending the execution of the work under the conditions of
this bid. The failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve
him of any obligation with respect to this bid or to the contract. All amendments to and interpretations of this
solicitation shall be in writing and issued by the Procurement Manager of the Town. The Town of Lexington shall
not be legally bound by any amendment or interpretation that is not in writing. All electronic files of solicitation
documents can be obtained from the Town of Lexington.
Bidders must submit security in the form of a certified check or bid bond in the amount of five percent (5%) of the
total bid; made payable to the Town of Lexington. The successful Bidder will be required to furnish satisfactory
Payment and Performance Bonds for the full amount of the Contract. Bids shall be executed on bid forms provided
with the bidding documents in accordance with the Instructions to Bidders.
If you have obtained this solicitation by download from the internet; it is the responsibility of the bidder to
email rcheatham@lexsc.gov to be registered as a potential bidder to receive any subsequent amendments.
Deadline for questions is July 22, 2026 at 4:00PM. All questions must be submitted in writing.
Laurie Starnes, Procurement
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SOLICITATION #: 27-02
PROCUREMENT: North Church Street Parking Lot
"NO BID" RESPONSE FORM
To submit a "No Bid" response for this project, this form must be completed for your company to remain on our
bidders list for commodities/services referenced. If you do not respond your name may be removed from this
bidders list. To ensure that the Town file has current information, or if you wish to be added to this
solicitation's bidder listing, you must also return the Certificate of Familiarity form completed in its
entirety.
Note: Please show the solicitation number on the outside of the envelope.
Please check statement(s) applicable to your "No Bid" response --
Specifications are restrictive; i.e. geared toward one brand or manufacturer only (explain below).
Specifications are ambiguous (explain below).
We are unable to meet specifications.
Insufficient time to respond to the solicitation.
Our schedule would not permit us to perform.
We are unable to meet bond requirements.
We are unable to meet insurance requirements.
We do not offer this product or service.
Remove us from your vendor list for this commodity/service.
Other (specify below).
Comments:
Company Name (as registered with the IRS) Authorized Signature
Correspondence Address Printed Name
City, State, Zip Title
E-mail Address (Please Print)
/
Date Telephone Fax
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BOND REQUIREMENTS
1. BID BOND: Each offeror shall submit with his Bid a Bid Bond with a good and sufficient surety or sureties
company licensed in South Carolina, in the amount of five percent (5%) of the total Bid amount. The Bid
bond penalty may be expressed in terms of a percentage of the Bid price or may be expressed in dollars and
cents.
CERTIFIED CHECKS: If a certified check is submitted in lieu of a Bid bond, it will be made payable to
the Town of Lexington, in the amount of 5% of the total Bid amount.
Bid Bonds/Certified Checks will be returned to the unsuccessful offerors after award and will be returned
to the successful offeror after acceptance of the final contract by the offeror.
2. PERFORMANCE AND PAYMENT SURETY: The successful contractor shall pay the cost and furnish
within ten days after written notice of acceptance of Bid, an irrevocable Surety in the form of a Performance
and Payment Bond, Certificate of Deposit, Cashier's Check or irrevocable letter of credit. The Surety shall
be issued in the amount of 100% of the total contract covering the entire term of the contract as awarded.
OPTION 1: PERFORMANCE BOND: Bond must be issued by a Surety Company licensed to do
business in South Carolina, with an "A" minimum rating of performance as stated in the most current
publication of "Best's Key Rating Guide, Property Liability" which shall show a financial strength rating
of at least five (5) times the contract price. Each bond shall be accompanied by a Power of Attorney,
authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.
OPTION 2: A CERTIFIED CHECK: Equal to 100% of the contract amount to be retained by the Town
of Lexington until satisfactory completion of the contract.
OPTION 3: IRREVOCABLE LETTER OF CREDIT: Shall be issued by a Financial Institution insured
by the FDIC or FSLIC in the amount of 100% of contract amount.
FAILURE TO SUBMIT A PROPER AND CORRECT BID GUARANTEE WILL RESULT IN THE
REJECTION OF YOUR BID.
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INSTRUCTIONS TO BIDDERS
1. Only one copy of bid invitation is required, unless otherwise stated.
2. Bids, amendments or withdrawal request must be received by the time advertised for bid openings to be
timely filed. It is the vendor's sole responsibility to insure that these documents are received by the
Procurement Office at the time indicated in the bid document.
3. Bidders name shall be on any specification or descriptive papers submitted with the bid invitation.
4. Submit your signed bid on the forms provided. Show bid number on envelope as instructed. The Town of
Lexington assumes no responsibility for unmarked or improperly marked envelopes. Unsigned bids will be
rejected.
5. Bidders must clearly mark as "Confidential" each part of their bid which they consider to be proprietary
information that could be exempt from disclosure under Section 30-4-4C Code of Laws of South Carolina,
1976, (1986 Cum Supp) Freedom of Information Act. The Town reserves the right to determine whether
this information should be exempt from disclosure and no legal action may be brought against the Town or
its agents for its determination in this regard.
6. By submission of a bid, you are guaranteeing that all goods and services meet the requirements of the
solicitation during the contract period.
7. This solicitation does not commit the Town of Lexington to award a contract, to pay any cost incurred in
the preparation of the bid, or to procure or contract for goods or services listed herein.
8. CORRECTION OF ERRORS ON THE BID FORM: All prices and notations shall be printed in ink or
typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid.
Erasures or use of typewriter correction fluid may be cause for rejection. No bid shall be altered or amended
after specified time for opening.
9. BIDDERS SCHEDULE: Enter the manufacturer, brand, and model/catalog number, as applicable, and
your bid price in the space provided on the bidder's schedule. Additional pages may be attached, when
applicable, for alternates, etc.
10. NOTIFICATION: Intent to Award and/or Statement of Award will be posted on the Town of Lexington
web site at www.lexsc.gov.
11. QUESTIONS REGARDING SPECIFICATIONS AND/OR THE BIDDING PROCESS: To ensure fair
consideration for all bidders, the Town prohibits any type of communications to or with any department,
employee, or Town official during the solicitation process, except as provided on the "Invitation For Bids"
of the solicitation. This includes any communications initiated by a bidder to any Town Official or
employee evaluating or considering the bidder, prior to the time an award decision has been made public.
A. Communications between the bidder and the Town shall be initiated by the Procurement Office or
the appropriate Town representative in order to obtain necessary information or clarification needed
to develop a proper and accurate evaluation of the bid. Any communications initiated by a bidder
concerning the submitted bid shall be grounds for disqualifying the offending bidder from
consideration for award of the bid and/or any future solicitations.
B. It will be the sole responsibility of the bidder to contact the Procurement Office prior to submitting
a bid to ascertain if any amendments or addendums have been issued in order to obtain all such
documentation, and to return the executed documentation with their bid.
C. Any question concerning this document, the specifications, or the bid process must be made in
writing. These questions will be addressed at the Pre-Bid meeting or in a document after the Pre-
Bid meeting. Verbal communication concerning the above items should be avoided.
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GENERAL PROVISIONS
1. The Town of Lexington reserves the right to reject any and all bids, to cancel a solicitation, and to waive
any technicality if deemed to be in the best interest of the Town.
2. Unit prices will govern over extended prices unless otherwise stated in this bid invitation.
3. PROHIBITION OF GRATUITIES: Amended section 8-13-700 and 705 of the 1976 Code of Laws of South
Carolina states: "Whoever gives or offers to any public official or public employee any compensation
including a promise of future employment to influence his action, vote, opinion or judgment as a public
official or public employee or such public official solicits or accepts such compensation to influence his
action, vote, opinion or judgment shall be subject to the punishment as provided by Section 16-9- 210 and
Section 16-9-220."
4. BIDDERS QUALIFICATIONS: Consideration will be given only to the contractors who can produce
conclusive evidence that they can meet the following requirements:
A. Adequate capital and credit rating sufficient to complete all operations under this contract in a
satisfactory manner.
B. An efficient office force with satisfactory record in expediting delivery of materials to field force,
and capable of fulfilling proper liaison service with mechanical trade.
C. An adequate and efficient field force with extensive knowledge of all types of work involved under
this contract.
D. A record of amicable relations with labor.
E. An adequate supply of applicable equipment in good operating condition to fulfill the contract.
5. LICENSES, PERMITS, INSURANCE, & TAXES: All costs for required licenses, permits, insurances and
taxes shall be borne by the Contractor.
6. INSURANCE:
A. The amount and types of insurance required should be reasonably commensurate with the hazards
and magnitude of the undertaking, but in no event of lesser amount nor more restrictive than the
limits of liability and schedule of hazards below described. Without limiting its liability under the
contract agreement, the Contractor shall procure and maintain, at its expense during the life of this
contract, insurance of the types in the minimum amounts stated below:
SCHEDULE LIMIT
WORKERS COMPENSATION Statutory
As required by the State of South Carolina.
COMPREHENSIVE GENERAL LIABILITY
Premises Operations $1,000,000 Single Limit
Contractual Liability
Independent Contractors
Personal Injury
Products - Completed Operations
AUTOMOBILE LIABILITY
All Owned, Non-Owned, and Hired $ 100,000 Combined
B. The Contractor's comprehensive general liability policy shall also include blanket contractual
liability coverage or shall be endorsed to cover the liability assumed by the Contractor. Said
insurance shall be written by a company or companies approved to do business in the State of South
Carolina and acceptable to the Town. Before commencing any work hereunder, certificates
evidencing the maintenance of said insurance shall be furnished to the Town of Lexington. The
Town of Lexington, its officials, employees and volunteers are to be covered as insured's as
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respects: liability arising out of activities performed by or on behalf of the Contractor, including
the insured's general supervision of the contract; products and completed operations of the
Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased,
hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope
of protection afforded to the Town of Lexington, its officials, employees or volunteers. To
accomplish this objective, the Town of Lexington shall be named as an additional insured under
the Contractor's insurance as outlined above.
C. The Contractor shall take out and maintain, during the life of this contract, the statutory Workmen's
Compensation and Employer's Liability Insurance for all of his employees to be engaged in work
on the project under this contract, and in case any such work is sublet, the Contractor shall require
the subcontractor similarly to provide Workmen's Compensation and Employer's Liability
Insurance for all of the latter's employees to be engaged in such work.
D. Contractors insurance coverage shall be primary insurance as respects the Town of Lexington, it
officials, employees and volunteers. Any insurance or self-insurance maintained by the Town of
Lexington shall be in excess of the Contractor's insurance and shall not be required to contribute.
To accomplish this objective, the following wording should be incorporated in the previously
referenced additional insured endorsement:
Other Insurance: This insurance is primary, and our obligations are not affected by any other
insurance carried by the additional insured whether primary, excess, contingent or on another basis.
E. Each insurance required by the Town of Lexington shall be endorsed to state that coverage shall
not be suspended, voided, canceled by either party, reduced in coverage or in limits except after
thirty (30) days prior written notice by certified mail, return receipt requested, has been given to
the Town of Lexington.
F. Contractor shall include all subcontractors as insured under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All coverage for subcontractors shall be
subject to all the requirements stated herein.
G. All certificates and endorsements must be received and approved by the Town of Lexington within
ten (10) days after notification of award.
H. The Town, its officers and employees shall be named as an "additional insured" in the Automobile
and General Liability policies and it shall be stated on the Insurance Certificate with the provision
that this coverage "is primary to all other coverage the Town may possess".
I. The Town of Lexington reserves the right to review and approve contracted vendor's insurance
carrier.
7. BIDDERS RESPONSIBILITY: Each bidder shall fully acquaint himself with conditions relating to the
scope and restrictions attending the execution of the work under the conditions of this bid. It is expected
that this will sometimes require on-site observation. The failure or omission of a bidder to acquaint himself
with existing conditions shall in no way relieve him of any obligation with respect to this bid or to the
contract.
8. AWARD CRITERIA: The contract shall be awarded to the lowest responsible and responsive bidder(s)
whose bid meets the requirements and criteria set forth in the Invitation for Bid. The award can be made to
one or a multiple of contractors; whichever is in the best interest of the Town, or unless otherwise stated on
bidder's schedule.
8

All things considered equal, tied bids will be resolved by the flip of the coin, or to the contractor whose
office is located within the Town of Lexington, whichever the case may be.
9. WAIVER: The Town reserves the right to waive any Instruction to Bidders, General or Special Provisions,
General or Special Conditions, or specifications deviation if deemed to be in the best interest of the Town.
10. COMPETITION: This solicitation is intended to promote competition. If any language, specifications,
terms and conditions, or any combination thereof restricts or limits the requirements in this solicitation to
a single source, it shall be the responsibility of the interested Contractor to notify the Procurement Services
Office in writing no less than five (5) days prior to the opening date. The solicitation may or may not be
changed but a review of such notification will be made prior to the award.
11. REJECTION: The Town of Lexington reserves the right to reject any bid that contains prices for individual
items or services that are inconsistent or unrealistic when compared to other prices in the same or other bids
or ambiguous bids which are uncertain as to terms, delivery, quantity, or compliance with specifications
may be rejected or otherwise disregarded if such action is in the best interest of the Town.
12. WORK HOURS:
A. The normal working hours per day will be limited from 7:00 AM (EST) to 5:30 PM (EST) Monday
through Friday provided sufficient daylight is available. Times are subject to change.
B. The contractor shall not perform work on Saturday, Sunday, Holidays or other specified dates.
C. The following days are generally recognized as holidays by the owner:
New Years Day
Martin Luther King Day
Presidents Day
Good Friday
Memorial Day
Emancipation Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
Day after Christmas
D. When such recognized holidays fall on a Saturday or Sunday, the Owner may at its discretion,
declare the preceding Friday or following Monday as a holiday. In the event that Town Council
shall declare any day or days preceding or following a holiday as a holiday, the Owner may, at its
discretion, also declare such day or days as holidays.
13. ACQUISITION OF BUSINESS LICENSE: The successful Contractor to this request will be required to
obtain a Town of Lexington Business License from the Town of Lexington's Finance Department prior to
commencing work on the project.
14. PERMITS: The successful Contractor to this request will be required to obtain a Town of Lexington
Building Permit from the Town of Lexington Planning and Building Department prior to commencing
work on the project.
15. LOCAL VENDOR PREFERENCE: The successful Contractor must comply with the requirements of the
Town of Lexington Local Vendor Preference (LVP) Program.
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GENERAL CONDITIONS
1. DEFAULT: In case of default by the Contractor, the Town reserves the right to purchase any or all items
in default in the open market, charging the Contractor with any excessive costs. Should such charge be
assessed, no subsequent bids will be considered or purchase orders issued to the defaulting Contractor until
the assessed charge has been satisfied.
2. NON-APPROPRIATION: Any contract entered into by the Town resulting from this bid invitation shall
be subject to cancellation without damages or further obligation when funds are not appropriated or
otherwise made available to support continuation of performance in a subsequent fiscal period or
appropriated year.
3. INDEMNIFICATION: The Contractor agrees to indemnify and hold harmless the Town of Lexington and
all Town officers, agents and employees from claims, suits, actions, damages and costs of every name and
description, arising out of or resulting from the use of any materials furnished by the Contractor, provided
that such liability is not attributable to negligence on the part of the Town or failure of the Town to use the
materials in the manner outlined by the Contractor in descriptive literature or specifications submitted with
the Contractor's bid.
4. CONTRACT ADMINISTRATION: Questions or problems arising after award of this contract shall be
directed to the Procurement Officer. Copies of all correspondence concerning this contract shall be sent to
the Procurement Manager, 111 Maiden Lane, Lexington, SC 29072. All change orders must be authorized
in writing by the Procurement Manager. The Town of Lexington shall not be bound to any change in the
original contract unless approved in writing by the Procurement Manager.
5. PUBLICITY RELEASES: Contractor agrees not to refer to the award of this contract in commercial
advertising in such a manner as to state or imply that the products or services provided are endorsed or
preferred by the User. The Contractor shall not have the right to include the Town's name in its published
list of customers without prior approval of the Town. With regard to news releases, only the name of the
Town, type and duration of contract may be used and then only with prior approval of the Town. The
Contractor also agrees not to publish, or cite in any form, any comments or quotes from the Town staff
unless it is a direct quote from the Public Information Officer.
6. QUALITY OF PRODUCT: Unless otherwise indicated in this bid it is understood and agreed that any
items offered or shipped on this bid shall be new and in first class condition unless otherwise indicated
herein.
7. S.C. LAW CLAUSE: Upon award of a contract under this bid, the person, partnership, association or
corporation to whom the award is made must comply with the laws of South Carolina which require such
person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact
that applicable statutes may exempt or exclude the successful bidder from requirements that it be authorized
and/or licensed to do business in this State, by submission of this signed bid, the bidder agrees to subject
himself to the jurisdiction and process of the courts of the State of South Carolina as to all matters and
disputes arising or to arise under the contract and the performance thereof, including any questions as to
the liability for taxes, licenses, or fees levied by the State.
8. ASSIGNMENT: No contract or its provisions may be assigned, sublet, or transferred without the written
consent of the Procurement Manager.
9. AFFIRMATIVE ACTION: The successful bidder will take affirmative action in complying with all Federal
and State requirements concerning fair employment and treatment of all employees, without regard or
discrimination by reason of race, color, religion, sex, national origin or physical handicap. The Contractor
agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions
10