RFB - AS-NEEDED ASPHALT GRINDING SERVICES
| Location: | California |
|---|---|
| Posted: | Nov 19, 2025 |
| Due: | Dec 22, 2025 |
| Agency: | San Diego County |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | BPM012894 |
| Publication URL: | To access bid details, please log in. |
| RFx Name: | BPM012894 |
| RFx Begin Date (UTC+0): | RFB - AS-NEEDED ASPHALT GRINDING SERVICES |
| RFx End Date (UTC+0): | 1 |
| Commodities: | 1 |
| RFx Status: | Heavy construction services |
| Solicitation Code: | 11/19/2025 3:00:00 PM |
| Lot #: | 12/22/2025 11:00:00 AM |
| Round #: |
32
d 02 h 43 min 47 s |
RFx General Information
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Code
BPM012894
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|
RFx Name
RFB - AS-NEEDED ASPHALT GRINDING SERVICES
|
|
Lot #
1
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Round #
1
|
|
RFx Begin Date
11/19/2025 3:00:00 PM
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RFx End Date
12/22/2025 11:00:00 AM
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Summary
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Eric Ayres, Procurement Specialist
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Q&A Start Date
(M/d/yyyy)
11/19/2025
3:00:00 PM
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Q&A End Date
(M/d/yyyy)
12/12/2025
5:00:00 PM
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RFx Documents
2 Record(s)
|
Attachment Preview
ALLEN R HUNSBERGER
DIRECTOR
DEPARTMENT OF PURCHASING AND CONTRACTING
5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204
Phone (858) 505-6367
Fax (858) 715-6452
BRENDA MILLER
ASSISTANT DIRECTOR
A. KEY INFORMATION
REQUEST FOR BID (RFB) 12894
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED ASPHALT GRINDING SERVICES
NOVEMBER 19, 2025
1. The County of San Diego is seeking bids from firms interested in providing As-Needed Asphalt Grinding Services
(“Offerors”).
1.1. The Basis of Award will be the total bid price per lot. Offeror should respond to those lots for which it desires
to be considered for award. Offeror must respond to all items within a lot to be considered for award of that lot.
2. The contract term is anticipated to be an initial (base) period of one (1) year(s) with two (2) one-year options.
3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order
to see all information related to this RFB, to submit Questions, and to receive notifications of updates, Offerors must
select “Participate in RFx” for this solicitation in BuyNet.
4. The Contracting Officer for this solicitation is Eric Ayres, Procurement Specialist, Eric.Ayres@sdcounty.ca.gov
5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an
addendum for changes to the Pre-Bid Conference date, Questions due date, or Bids due date.
Event Description
Questions due
Bids due
Date and Time (San Diego Time)
December 12, 2025 prior to 5:00 p.m.
December 22, 2025 prior to 11:00 a.m.
6. Bid Opening:
• Bid Opening: The County will conduct a public bid opening using a virtual platform instead of in-person attendance
Virtual bid opening link: DPC Bid Opening
You may also join by phone by calling 619-343-2539, Phone Conference ID: 979 022 535#
A bid abstract and the bids received will be posted on BuyNet after the bid opening.
7. Questions:
7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation
of this RFB, in writing by the Date and Time specified in the Schedule. Questions should be submitted via
BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.
7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.
8. Table of Contents:
A. Key Information
B. RFB Instructions and Rules
C. (Reserved)
D. Submittal Items
E. Required Forms
F. Statement of Work
G. Payment Schedule
H. Agreement
COUNTY OF SAN DIEGO – REQUEST FOR BID (RFB 12894)
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED ASPHALT GRINDING SERVICES
B. RFB INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A BID
1.1. It is the Offeror’s responsibility to submit a bid based on the most current RFB, addenda thereto, responses
to Questions, any other information posted on BuyNet, and any diligence material made available by the
County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to
contact Offerors directly with any such RFB-related information.
1.1.1. In order to see all information related to this RFB, to submit Questions, and to receive
notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.
1.2. Forms required to be submitted with Offerors response to this RFB are included in this RFB or posted on
the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit
the version of a form in place as of the date of the posting of this RFB or any later version.
1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any
technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents
and forms by an alternate method. If you are unable to download documents or forms, you may request a
hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support
at (858) 505-6367.
1.4. Offeror must submit a complete original bid in accordance with the format provided in this solicitation to
the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet
before the Date and Time listed in Schedule.
1.4.1.
If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the
Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a
printed bid. Offeror must prominently mark such submissions with the RFB number on the
outside of the packaging. Please use this method only if unable to submit through BuyNet.
1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an
alternate method in the event of technical difficulties.
1.4.3. For bids submitted electronically through BuyNet, the time on the BuyNet server shall be
considered the official time for the purpose of determining timely submittal.
1.4.4. For bids submitted at the Purchasing and Contracting front desk, the time stamp at the front desk
shall be considered the official time for the purpose of determining timely submittal.
1.4.5.
In the event of multiple submittals of an original bid by an Offeror, the County will only
consider the most recent submittal submitted before the due date and time. The County will not
review or consider previous submittals, whether submitted at the front desk or through BuyNet.
Offerors are strongly encouraged to submit only one original bid and to withdraw or replace any
previous submittals in the event they update their bid. bids may be found non-conforming if the
County is unable to determine which bid is the most recent, timely submittal.
1.5. A bid that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered
for award unless: it is received before award is made; the County determines that it is in its best interest to
accept the bid; and
1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County,
or
1.5.2. No timely and conforming bid was submitted.
1.6. Bids may be withdrawn by written notice signed by a duly authorized representative of Offeror if received
prior to the due date.
Contract: ######
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Services Template: rev 9/29/2025 v6.1
COUNTY OF SAN DIEGO – REQUEST FOR BID (RFB 12894)
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED ASPHALT GRINDING SERVICES
1.7. Bids may not be withdrawn after the due date and time, except in the event of a Mistake in Bid, provided
that the Offeror notifies the County of the Mistake in Bid, specifying in detail the mistake and how the
mistake occurred, within five (5) business days.
1.7.1.
A mistake in bid (“Mistake in Bid”) is defined as a mistake that (1) made the bid materially
different than the bidder intended it to be, and (2) was made in filling out the bid and not due to
error in judgment or to carelessness in inspecting the site of the work, or in reading the
requirements.
1.8. Offeror’s submittal of this bid constitutes an offer that, upon County’s acceptance (which may be of some
or all of the bid items or lots in accordance with the Basis of Award), forms a binding contract that
incorporates the Agreement, along with all other terms of this RFB. Without limiting the foregoing,
Offeror agrees to execute revised contract documents reflecting the final contract award and such
additional documents and instruments as may be reasonably required by the County in order to carry out
the purposes of this RFB and the intentions of the parties.
1.9. By submitting a bid, Offeror agrees to these RFB Instructions and Rules and all other terms of this RFB.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFB or related documents to the Contracting
Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting
Officer through the “Discussions” functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated Schedule.
Offeror is responsible for ensuring that Questions are received by the County.
3. BID FORMAT
3.1. Submit electronic bids as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. Bids shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11)
point font and to be suitable for black and white reproduction with no loss of information.
3.3. All bids shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.
3.3.1. Electronic or digital signatures will not be accepted.
3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors
are unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear
pictures of signature pages containing original handwritten signatures.
4. BID ORGANIZATION
4.1. Bids must be submitted using the County forms provided in this RFB and organized in accordance with
the Submittal Items in this RFB, accepting the County’s statement of work, terms and conditions, and
other requirements without condition. Bids containing modifications, conflicting information, or
competing terms may be found non-responsive. Offerors are advised to submit only the requested
information.
4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within
each exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and
order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each
page.
4.2. Confidential/Proprietary information:
Contract: ######
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4.2.1.
COUNTY OF SAN DIEGO – REQUEST FOR BID (RFB 12894)
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED ASPHALT GRINDING SERVICES
The County is a public agency subject to the California Public Records Act, Government Code §
7920.000, et seq. Some or all of the documents submitted in response to this RFB may be subject
to disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY”
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. all confidential information that should be protected from disclosure, including PI
(Personal Information), PII (Personally Identifiable Information), or PHI (Protected
Health Information), and
4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure
under the California Public Records Act and wishes to protect from disclosure.
4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked
as “CONFIDENTIAL/PROPRIETARY”
4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to
respond to a Submittal Item (for example “See response 1 contained within the
“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).
4.2.5.
If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii)
declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv)
take any other appropriate action. (Note: pricing and terms and conditions are generally not
considered confidential under the California Public Records Act).
4.3. Bid Pricing
4.3.1. Submit bid pricing on the included Exhibit C Payment Schedule. Bid using only the units of
measure stated in the Payment Schedule and price each bid item clearly and separately (do not
aggregate bid items nor provide more than one price or a range of prices per item).
4.3.1.1. Pricing shall not exceed two (2) digits to the right of decimal point (hundredths). If unit
pricing exceeds two (2) digits to the right of the decimal point, any digit(s) beyond two
(2) will be dropped and will not be recognized by the County for the purposes of bid
evaluation, contract award, or invoicing. The County will only use the first two digits
after the decimal points without rounding up or down. If the County calculates a “new”
unit price, said unit price will be in favor of the County and may be below the
Contractor’s original bid price. The “new” unit price shall prevail over Contractor’s
original bid price and shall be used in evaluation of bids, award, and invoicing.
4.3.2. All prices and notations must be clearly legible and in ink or typewritten. No erasures permitted.
Mistakes may be crossed out and corrected and must be initialed in ink by person signing the
bid.
4.3.3.
Submitted bid prices must be balanced (reflecting the true relative costs of the bid items), and
not shift costs from one portion of the work to another portion of the work so as to place doubt
on whether the bid will result in the lowest overall cost to the County or be tantamount to
allowing an advance payment.
4.3.4. Unless otherwise specified, all prices shall be F.O.B. destination.
4.3.5. Prices shall include all freight and/or delivery charges, unless freight or delivery charges are
separately itemized or otherwise allowed for in the Payment Schedule.
4.3.6.
Unless otherwise specified, prices bid herein should NOT include California sales/use tax or
Federal excise tax. The County generally is required to pay California sales/use tax, and it should
be shown as a separate item on invoices. The County is exempt from payment of Federal excise
tax. It must NOT be included in invoices.
4.3.7. You may offer payment terms more favorable to the County than NET 30, which the County
may or may not accept at its sole discretion. Do not calculate such prompt payment discounts
Contract: ######
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Services Template: rev 9/29/2025 v6.1
COUNTY OF SAN DIEGO – REQUEST FOR BID (RFB 12894)
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED ASPHALT GRINDING SERVICES
into your bid prices. Prompt payment discounts will not be considered in evaluation of bids to
determine low bidder.
4.3.8. Prices shall be fixed during the performance of the Agreement and not subject to adjustment
except as explicitly set forth in the Agreement. Bidder accepts the risk of any changes to bidder’s
costs during the term of the Agreement.
4.3.9.
Estimated quantities may be included in the Payment Schedule, and are provided solely for
evaluation of bids. They represent approximate anticipated use based on historical consumption
or other estimates. If the County’s actual requirements do not result in orders in the quantities
described as estimated in the Payment Schedule, that fact shall not entitle the successful
bidder(s) to price adjustment or other relief.
5. BID EVALUATION
5.1. Award will be made to the lowest priced responsive bid(s) from a responsible bidder(s). The determination
of lowest price shall include the application of the Small-Local Business preference, when applicable.
5.1.1. Award may be based on total bid amount, distinct lots, or individual items (“Basis of Award”).
5.1.2. In the event of a conflict between a unit price bid and the extended price, the unit price will
prevail unless the conflict is a result of a Mistake in Bid. In that event, the bid will be rejected as
non-responsive.
5.1.3.
In the event of a tie bid between responsible bidders, award will be by random selection through
a process determined by County and observable by the bidders involved in the tie. Should one or
more of the bidders involved in the tie be a Small-Local Business, award will be made as
described in 5.2 below.
5.2. Small-Local Business preference: In accordance with Section 405 of the San Diego County Code of
Administrative Ordinances, when evaluating bids, the County will give a fifteen percent (15%) price
preference to offerors that meet the definition of a Small-Local Business set forth in Board Policy B-53
and that have completed the Small-Local Business Self-Certification Form.
In accordance with Section 405 of the San Diego County Code of Administrative Ordinances, fifteen
percent (15%) or one hundred and fifty thousand dollars ($150,000), whichever is less (“Price
Adjustment”), shall be subtracted from the bid price of any Small-Local Business being evaluated for
award (“Adjusted Price”). A Small-Local Business’s Adjusted Price shall be the basis for evaluating the
bid’s price. In the event that one Small-Local Business is involved in a tie for the lowest responsible bidder,
the Small-Local Business shall be awarded the contract. In the event that more than one Small-Local
Business is involved in a tie for the lowest responsible bidder, the County shall randomly select among
those Small-Local Businesses for contract award.
5.3. RESERVED
5.4. Brand Name or Equal
5.4.1.
If items in this RFB have been identified as brand name “or equal,” such identification
establishes a quality standard and is not intended to limit competition. Other brands will be
considered for award if their products are determined by the County to be of equal or greater
quality and to meet the County’s requirements.
5.4.1.1. Bidder shall clearly identify the brand name of items that are not of the brand specified
by the County. Bids shall be considered as offering the specified brand unless otherwise
indicated in the bid.
5.4.2. The County’s evaluation as to equality of a product offered by a different brand shall be based
upon the information furnished in the bid, as well as other information known to the County. It is
the Offeror’s responsibility to provide sufficient information for evaluation.
5.4.2.1. If Offeror proposes to modify a product so as to make it conform to the requirements,
bidder shall include in the bid a clear description of such modifications.
Contract: ######
Page 5 of 45
Services Template: rev 9/29/2025 v6.1
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