Invitation for Bids - Lower D2 Glass Drive Culverts IF

Project Manual
Lewis & Clark County
Lower D2 Glass Drive #1 & 2
Culvert Installation Project
September 2026

DIVISION 02 - SITE CONSTRUCTION
Section Title
02010 Clearing and Grubbing
02020 Removal of Structures
02030 Excavation and Embankment
02070 Culvert Excavation and Trench Excavation
02080 Water Pollution Control and Aquatic Resource Preservation
02090 Environmental Protection
02100 Structure Excavation
02120 Obliterate Roadway
DIVISION 03 - AGGREGATE SURFACING AND BASE COURSES
Section Title
03010 Aggregate Surfacing
DIVISION 06 - MISCELLANEOUS CONSTRUCTION
Section Title
06030 Culverts
06130 Riprap and Slop and Bank Protection
06220 Geotextiles
APPENDIX A - Permits
SPA 124 Permit
Lewis and Clark County Floodplain Development Permit
United States Army Corps of Engineers Section 404 Authorization
APPENDIX B - Survey Control Sheets
APPENDIX C - Private Access Easements
APPENDIX D - Certification Forms
CONSTRUCTION DRAWINGS
Bound under separate cover

SECTION 00100
INVITATION TO BID
Notice is hereby given that the Board of County Commissioners of Lewis and Clark County, Montana are
soliciting competitive bids from interested parties for the construction of the Lower D2 Glass Drive #1 &
2 Culvert Installation. The project generally consists of the supply and installation of two precast concrete
box culverts. Work items consist of but are not limited to: clearing, grubbing, and topsoil stripping,
installation of new precast concrete box culverts and their associated road crossing reconstruction,
installation of culvert inlet and outlet protection (riprap), placement of salvaged topsoil, and revegetation
of work areas, in Lewis and Clark County.
All Bids must be in accordance with the contract documents. The complete solicitation is available online
at https://www.lccountymt.gov/Government/Grants-and-Purchasing/Bids-and-Proposals-Current.
Questions related to this solicitation must be directed only to the designated point of contact for this
solicitation: Audra Zacherl, azacherl@lccountymt.gov, (406) 447-8035, in accordance with Article 7.02 of
Instructions to Bidders. A cone of silence is established for this solicitation which prohibits any bidder, or
entity with financial interest in the bid award, from communicating regarding the solicitation with any
Lewis and Clark County elected official, employee, or agent other than the designated point of contact.
Contractors are encouraged to check for any addenda issued prior to submitting a bid.
There will be a pre-bid conference on October 14, 2026, at 3:30 PM in the Public Works Noxious Weed
District Conference Room, located at 3402 Cooney Drive, Helena, MT. Interested bidders are encouraged
to attend.
The deadline for bids to be delivered to the Lewis and Clark County Commissioner's Office, located at the
City-County Administrative Building, 316 North Park Avenue, Room 345, Helena, MT is on or before
4:00 PM local time on October 26, 2026. The sealed envelope containing the bid must be labeled, "Lower
D2 Culverts, Bid Enclosed." Bids received by this deadline will be unsealed publicly on October 27, 2026
beginning at 9:00 AM local time in Room 330 of the City-County Administrative Building. Late bids are not
accepted.
All bids must be accompanied by a bid bond or other form of security as specified in Montana Code
Annotated 18-1-203, payable to Lewis & Clark County, in an amount not less than ten percent (10%) of
the total amount of the bid. Successful Bidders shall furnish an approved Performance Bond and a Labor
and Materials Payment Bond, each in the amount of one hundred percent (100%) of the contract amount.
Insurance, as required, shall be provided by the successful Bidder(s) and a certificate(s) of that insurance
shall be provided.
Contractor and any of the Contractor's Subcontractors bidding or doing work on this project will be
required to be registered with the Montana Department of Labor and Industry (DLI). Forms for
registration are available from the Department of Labor and Industry, PO Box 8011, 1805 Prospect, Helena
MT 59604-8011. Information on registration can be obtained by calling (406) 444-7734. All laborers and
mechanics employed by Contractor or Subcontractors in performance of the construction work shall be
paid wages at rates as required by Montana Prevailing Wage Rates for Heavy Construction Services 2026.
The Contractor must ensure that employees and applicants for employment are not discriminated against
because of their race, color, religion, sex or national origin.
Bids may only be withdrawn as provided in Section 15 of the Instructions to Bidders. The right is reserved
SECTION 00100
INVITATION TO BID
PAGE 1 OF 2

to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a
period not to exceed sixty (60) days, and to accept the lowest responsive and responsible bid that is in the
best interest of the Owner.
Lewis & Clark County is an Equal Opportunity Employer.
Publication Dates:
- Saturday, October 3, 2026
- Saturday, October 10, 2026
END OF SECTION
SECTION 00100
INVITATION TO BID
PAGE 2 OF 2

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms ............................................................................................................................. 1
Article 2- Bidding Documents ..................................................................................................................... 1
Article 3- Qualifications of Bidders ............................................................................................................. 2
Article 4- Pre-Bid Conference ..................................................................................................................... 2
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 2
Article 6- Bidder's Representations and Certifications............................................................................... 5
Article 7- Interpretations and Addenda ..................................................................................................... 6
Article 8- Bid Security ................................................................................................................................. 7
Article 9- Contract Times ............................................................................................................................ 7
Article 10- Substitute and "Or Equal" Items ............................................................................................... 8
Article 11- Subcontractors, Suppliers, and Others ..................................................................................... 8
Article 12- Preparation of Bid ..................................................................................................................... 8
Article 13- Basis of Bid ................................................................................................................................ 9
Article 14- Submittal of Bid ....................................................................................................................... 10
Article 15- Modification and Withdrawal of Bid ....................................................................................... 10
Article 16- Opening of Bids ....................................................................................................................... 11
Article 17- Bids to Remain Subject to Acceptance ................................................................................... 11
Article 18- Evaluation of Bids and Award of Contract .............................................................................. 11
Article 19- Bonds and Insurance ............................................................................................................... 12
Article 20- Signing of Agreement .............................................................................................................. 12
Article 21- State Laws and Regulations .................................................................................................... 12
Article 22- Wage Requirements ............................................................................................................... 13
Article 23- Notice of Extended Payment Provision .................................................................................. 13
SECTION 00200 - INSTRUCTIONS TO BIDDERS
This ducment is a MODIFIED version of EJCDC(R) C-200 Copyright(C) 2018 National Society of Professional Engineers, American
Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
TOC Page1 of 1

ARTICLE 1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE 2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be re-sold
under any circumstances.
2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or
invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office
at such website, and obtain a complete set of the Bidding Documents from such website. Bidders
may rely that sets of Bidding Documents obtained from the Bidding Documents Website are
complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by
Owner.
2.04 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the
number and format stated in the Advertisement or invitation to bid, from the Issuing Office.
Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete,
unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.
2.05 Plan rooms (including construction information subscription services, and electronic and virtual
plan rooms) may distribute the Bidding Documents, or make them available for examination.
Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from
a plan room are encouraged to register as plan holders from the Bidding Documents Website or
Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents
obtained from plan rooms, or for a Bidder's failure to obtain Addenda from a plan room.
2.06 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents in the manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf)
that is readable by Adobe Acrobat Reader. It is the intent of the Engineer and Owner
Section 00200 - INSTRUCTIONS TO BIDDERS
This document is a MODIFIED version of EJCDC(R) C-200 Copyright(C) 2018 National Society of Professional Engineers, American
Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Page 1 of 13

that such Electronic Documents are to be exactly representative of the paper copies of
the documents. However, because the Owner and Engineer cannot totally control the
transmission and receipt of Electronic Documents nor the Contractor's means of
reproduction of such documents, the Owner and Engineer cannot and do not guarantee
that Electronic Documents and reproductions prepared from those versions are
identical in every manner to the paper copies.
B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon
complete sets of Electronic Documents of the Bidding Documents, described in
Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences
arising from transmission/receipt of Electronic Documents versions of Bidding Documents
and reproductions prepared from those versions and, further, assumes all risks, costs, and
responsibility associated with use of the Electronic Documents versions to derive information
that is not explicitly contained in printed paper versions of the documents, and for Bidder's
reliance upon such derived information.
ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
seven (7) days of Owner's request, Bidder must submit the following information:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Bidder's state or other contractor license number, if applicable.
D. Subcontractor and Supplier qualification information.
E. Qualifications as defined in SP-02 in Section 00910: Special Provisions.
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
ARTICLE 4-PRE-BID CONFERENCE
4.01 A non-mandatory pre-bid conference will be held at the time and location indicated in the
Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to
discuss the Project. Bidders are encouraged to attend and participate in the conference; however,
attendance at this conference is not required to submit a Bid.
4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner
will issue Addenda to make any changes to the Contract Documents that result from discussions
at the pre-Bid conference. Information presented, and statements made at the pre-bid
conference will not be binding or legally effective unless incorporated in an Addendum.
ARTICLE 5-SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
Section 00200 - INSTRUCTIONS TO BIDDERS
This document is a MODIFIED version of EJCDC(R) C-200 Copyright(C) 2018 National Society of Professional Engineers, American
Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Page 2 of 13

SAFETY PROGRAM; OTHER WORK AT THE SITE
5.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional
lands required for temporary construction facilities, construction equipment, or storage of
materials and equipment, and any access needed for such additional lands, are to be
obtained and paid for by Contractor.
5.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions and/or Special Provisions identify the following
regarding existing conditions at or adjacent to the Site:
a. Those reports of explorations and tests of subsurface conditions at or adjacent to
the Site that contain Technical Data.
b. Those drawings known to Owner of existing physical conditions at or adjacent to
the Site, including those drawings depicting existing surface or subsurface
structures at or adjacent to the Site (except Underground Facilities), that contain
Technical Data.
c. Reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract Documents,
but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely,
as provided in the General Conditions, has been identified and established in the
Supplementary Conditions and/or Special Provisions. Bidder is responsible for any
interpretation or conclusion Bidder draws from any Technical Data or any other data,
interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions and/or Special Provisions do not identify Technical
Data, the default definition of Technical Data set forth in Article 1 of the General
Conditions will apply.
4. Geotechnical Baseline Report/Geotechnical Data Report: The Bidding Documents
contain a Geotechnical Baseline Report (GBR) and Geotechnical Data Report (GDR).
a. As set forth in the Supplementary Conditions, the GBR describes certain select
subsurface conditions that are anticipated to be encountered by Contractor during
construction in specified locations ("Baseline Conditions"). The GBR is a Contract
Document.
b. The Baseline Conditions in the GBR are intended to reduce uncertainty and the
degree of contingency in submitted Bids. However, Bidders cannot rely solely on
the Baseline Conditions. Bids should be based on a comprehensive approach that
includes an independent review and analysis of the GBR, all other Contract
Section 00200 - INSTRUCTIONS TO BIDDERS
This document is a MODIFIED version of EJCDC(R) C-200 Copyright(C) 2018 National Society of Professional Engineers, American
Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Page 3 of 13

Documents, Technical Data, other available information, and observable surface
conditions. Not all potential subsurface conditions are baselined.
c. Nothing in the GBR is intended to relieve Bidders of the responsibility to make their
own determinations regarding construction costs, bidding strategies, and Bid
prices, nor of the responsibility to select and be responsible for the means,
methods, techniques, sequences, and procedures of construction, and for safety
precautions and programs incident thereto.
d. As set forth in the Supplementary Conditions, the GDR is a Contract Document
containing data prepared by or for the Owner in support of the GBR.
B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings,
pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in
Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the
presence or location of Underground Facilities are not intended to be categorized, identified,
or defined as Technical Data.
5.03 Other Site-related Documents
A. In addition to the documents regarding existing Site conditions referred to in
Paragraph 5.02.A, the following other documents relating to conditions at or adjacent to the
Site are known to Owner and made available to Bidders for reference:
1. None
Owner will make copies of these other Site-related documents available to any Bidder on
request.
B. Owner has not verified the contents of these other Site-related documents, and Bidder may
not rely on the accuracy of any data or information in such documents. Bidder is responsible
for any interpretation or conclusion Bidder draws from the other Site-related documents.
C. The other Site-related documents are not part of the Contract Documents.
D. Bidders are encouraged to review the other Site-related documents, but Bidders will not be
held accountable for any data or information in such documents. The requirement to review
and take responsibility for documentary Site information is limited to information in (1) the
Contract Documents and (2) the Technical Data.
E. No other Site-related documents are available.
5.04 Site Visit and Testing by Bidders
A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and
adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the
Site.
B. A Site visit is scheduled following the pre-bid conference. Maps to the Site will be available
at the pre-Bid conference.
C. Bidders visiting the Site are required to arrange their own transportation to the Site.
D. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site
conditions.
E. On request, and to the extent Owner has control over the Site, and schedule permitting, the
Section 00200 - INSTRUCTIONS TO BIDDERS
This document is a MODIFIED version of EJCDC(R) C-200 Copyright(C) 2018 National Society of Professional Engineers, American
Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Page 4 of 13