7840650000 Avl Camera Installation

Location:	Pennsylvania
Posted:	Jan 8, 2026
Due:	Jan 22, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	N - Installation of Equipment
Solicitation No:	6100065109
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

01/08/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065109

Solicitation/Project Title:

7840650000, AVL Camera Installation

Description:

To Establish a contract with a qualified Contractor to provide various electrical accessory installation/upfitting of SmartWitness dash camera system for the Pennsylvania Department of Transportation (PennDOT) Philadelphia County Maintenance Office located at 1901 Ruffner Street Philadelphia, PA 19140. **Small Business Reserved**

Department Information
Department/Agency:	Department of Transportation	Delivery Location:	1901 Ruffner Street Philadelphia Pa 19140
County:	Philadelphia	Duration:	12 months, zero renewals

Contact Information
First Name:	Miranda	Last Name:	Alessandrini
Phone Number: (XXX-XXX-XXXX)	610-205-6664	Email:	mialessand@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	01/08/26
Solicitation Due Date:	01/22/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	01/22/26	Solicitation Opening Time:	10:05 AM
Opening Location:	Public Bid Opening Will Be Held Via Microsoft Teams On January 22Nd 2026
No. of Addendums:	0

Amended Date:	01/08/26

Related Solicitation Files

Original Files

	AVL Camera Installation Statement of Work.pdf
	Buyer Attachment 1, Equipment Listing.pdf
	Buyer Attachment 2, OS-501 Confirmation of Services.pdf
	Domestic Workforce.docx
	Trade Secret - Confidential Proprietary Information Form.pdf
	Worker Protection and Investment Cert Form.docx

Attachment Preview

Statement of Work

Telematics/Camera Vehicle Installation

I-1.

Statement of the Project. The purpose of this Invitation for Bid (IFB) is to establish a contract with

one or more qualified Contractors to provide various electrical accessory installation/upfitting of

SmartWitness dash camera system for the Pennsylvania Department of Transportation (PennDOT)

Philadelphia County Maintenance Office located at 1901 Ruffner Street Philadelphia, PA 19140. The

contract shall provide all labor necessary to perform the installation of system components into 43

Department vehicles including but not limited to CPU, road facing cameras, rear and facing camera,

and all cabling necessary for proper installation.

A. Award: This IFB will be based on the lowest cost provider of the estimated quantities from all

bids received that are deemed both responsive and responsible for the project.

B. Contractor qualification: After the bid opening and prior to awarding of the contract, the

Department has the right to request references (name, addresses, and telephone numbers) of

similar work performed in the previous two years as proof of qualifications to perform the work

involved in this contract.

C. Small Business Reserve: This procurement has been reserved for Small Business

Contracting. Only those vendors certified as DGS Small Businesses through the Small Business

Contracting Program may submit a quote for these services.

D. Worker Protection and Investment: Pursuant to Executive Order 2021-06, Worker

Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring

that every Pennsylvania worker has a safe and healthy work environment, and the protections

afforded them through labor laws. To that end, contractors and grantees of the

Commonwealth must certify that they are in compliance with all applicable Pennsylvania state

labor and workforce safety laws. Such certification shall be made through the Worker

Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal,

or quote.

E. Project Management: The PennDOT Project Manager for this contract will be the Highway

Equipment Manager, or their designee. The County management may change the PennDOT

Project Manager as they deem necessary.

F. Estimated Quantities: All quantities are estimated and may not reflect actual quantities. The

Department reserves the right to increase or decrease these quantities based on need.

G. Project Kick Off Meeting: The Project Kick-off Meeting will be scheduled by the PennDOT

Project Manager or Designee and will occur within ten (10) days after the Fully Executed

Purchase Order is delivered to the awarded Contractor. The Contractor’s Representative and

Contractor’s Project Manager and/or Foreperson must be present. The meeting will be held

virtually via Microsoft Teams. Topics to be discussed include items such as Contractor

responsibility, review of SOW, contract T&Cs i.e.: Insurance, etc.

H. Contractor Representative: Contractor must submit within 3 days of apparent low bidder

status, the name of a Contractor representative, and the Contractor Representative’s 24 hour-a

day cell phone number and email address. The Contractor representative serves as the

Contractor’s project manager.

I-2. Term of the Project. The term of this Project shall commence upon issuance of a Contract or

Purchase Order to the selected Contractor (“Effective Date”) and shall expire one (1) year after the

effective date.

REV 12-24-25

No work may begin or be reimbursed prior to issuance of the purchase order. The selected Contractor

will be paid after submitting invoices, provided such invoices are in accordance with the work plan and

approved by the Commonwealth Project Manager. Final payment will not be made until all Project work

has been successfully completed.

The term of this Project may be extended by and at the sole option of the Commonwealth for up to 90

days upon the same terms and conditions where a continued needed exists for the services of the

selected Contractor and there has been no termination under the terms of the Contract or Purchase

Order.

Costs within the quote shall be all inclusive and shall include, but not be limited to personnel,

equipment, disposal, transportation, mobilizations, etc.

I-3.

Scope of Work. The Contractor shall provide all necessary supervision, labor, tools, , equipment,

transportation, and technical expertise for the proper electrical accessory installation/upfitting of

SmartWitness dash camera installation and related equipment. All equipment shall be provided by the

Department.

A. Contractor Requirements:

1. Camera Installation for Dump Trucks and Support Vehicles: Accessory installation

service shall include the following components:

1) SmartWitness CP4S-NA Cellular Enabled Vehicle Recorder (“Brain”) with locking

cover (CP4-LC)

2) SmartWitness SVA045-AM-5B Road Facing Camera

3) SmartWitness SVA035-A-5B Side/Rear Facing Camera

4) SmartWitness SV7QLCD-T LCD Monitor

Installation will take place at the Philadelphia County Maintenance Facility located at

1901 Ruffner Street. A total of forty-three (43) systems will be installed in various

vehicles including dump trucks, street sweepers, crew cabs, and pickup trucks. A list of

vehicles requiring installation is included as Buyer Attachment 1. The department

reserves the right to make changes to the equipment list as determined by needs. Minor

metal fabrication and welding may be required for metal housing and/or shrouds.

2. Camera Placement: Prior to installing vehicle, confirm the 12V outlet is operational.

1) Follow Xirgo/Sensata’s recommendation for camera placement including viewing

angles, & calibration.

a. Ensure the windshield is not wet or dirty; use the alcohol pad and wipe it

to dry

b. Install camera on windscreen with harness secured in headliner and

routed to power source.

Ensure the 3M tape is used and adheres to the windshield.

d. Attach the CP/KP2 holder/base, without the camera, to ensure properly

seated. Put pressure just on the base to ensure full adhesion.

e. Secure camera to windscreen support and lock in place.

2) Mount exterior camera(s) and cable. Run exterior camera cables to the internal

DVR. Cables run through structural tubing or under vehicle to protect them from

damage.

REV 12-24-25

a. Some drilling to adhere cable stays or loom locks may be required.

3) Use the SmartWitness App to complete install & press on the red panic button

(as this starts the video data recording.

4) Never cover the camera lens nor the rear-view mirror.

3. General Workmanship: Installation and assembly, unless otherwise agreed to by

PennDOT in writing, shall be new, in first class condition, in accordance with industry

best practices and in accordance with the specifications described herein.

4. Electrical Workmanship: All electrical components added to the equipment shall be

installed in accordance with industry best practices.

The following conditions shall be met:

1) External wiring shall be exterior grade and permanently secured per standard

industry practices

2) External electrical connections shall be in watertight enclosures

3) External electrical components (circuit breakers, relays, switches, etc.) shall be of

watertight design

4) All wire ends (both external and internal) shall be fitted with the proper size

spade, lug or ring terminals

5) Terminal to wire connections shall be properly soldered and protected with

proper heat shrink tubing

6) All spade terminals or pin type wire connections shall be coated with a corrosion

preventive compound, designed for use with electrical components. Example:

Truck-Lite NYK-77

7) All panel penetrations shall be protected with correctly sized grommets and

create a weather resistant seal.

8) Properly designed circuit with a fuse or circuit breaker for protection shall be

provided

9) Terminal blocks shall be used for all wiring junctions

10) Compression fittings on jacketed cable, or accept plastic conduit (not vinyl

tubing), to make a weather resistant seal shall be used.

11) Cable from cab to external equipment shall be 1 piece for improved reliability

12) Internal wiring and electrical connections shall be in protective enclosures

13) Electrical cables and wires shall be provided with a protective sheathing

wherever abrasion may occur due to movement of components. Sheathing may

be a heavy-duty plastic product or flexible steel product or approved equal.

14) Electrical connections and wiring shall be in weatherproof enclosures or inside

surface mount plastic junction boxes with covers or approved equal.

15) External/non-enclosed electrical plug/socket connections shall be completely

sealed and weather resistant to withstand corrosion from winter salt spray.

The following is unacceptable to PennDOT:

1) The use of Scotchlok or other similar quick connectors

2) The use of crimped connectors

3) Splicing of wires and bulkhead connectors

2. Service Level Agreements: Upfitting services must occur within sixty (60) days of the

issuance of the purchase order or an agreed upon date. PennDOT will perform

inspection as installations are completed. Vendor must make any required modifications

to ensure satisfactory inspection.

REV 12-24-25

3. Safety: All necessary safety precautions are the responsibility of the contractor. All work

will be performed in a professional, safe, and orderly manner, and in accordance with

state and local laws.

4. Warranty: Contractor shall provide a one (1) year warranty on all installation services.

5. Work Schedule: Work associated with this project may be performed Monday through

Friday. The PennDOT Project Manager or designee may authorize work on Saturday and

Sunday, as necessary. Regular hours for scheduled work are 7:00 AM through 3:30 PM.

a. No work shall be scheduled to occur on the following holidays unless written permission

to do so is provided by PennDOT Project Manager or designee:

1. New Year’s Day

2. Dr. Martin Luther King Jr. Day

3. President’s Day

4. Memorial Day

5. Juneteenth

6. Independence Day

7. Labor Day

8. Indigenous People’s Day

9. Veteran’s Day

10. Thanksgiving Day

11. Day after Thanksgiving Day

12. Christmas Day

The following Monday will be recognized as the day when no work is to be scheduled

for all holidays occurring on a Sunday, and the Friday before will be recognized as the

day when no work is to be scheduled for all holidays occurring on a Saturday.

6. Inspection: All work will be subject to inspection by the Project Manager during the term

of this contract. Failure to satisfactorily meet all the requirements of this contract, or the

refusal to promptly correct all deficiencies within 24 hours of notification by phone, fax

or written (including email), may be cause for termination of the contract.

7. Insurance: The contractor shall purchase and maintain, at its own expense, the

following types of insurance issued by companies acceptable to PennDOT:

Workers Compensation Insurance sufficient to cover all of the employees of Contractor

working to fulfill this contract.

Comprehensive General Liability Insurance, including bodily injury and property damage

insurance, to protect the Commonwealth and the Contractor from claims arising out of

the performance of the contract. The amount of bodily injury shall not be less than

$500,000 for injury to or death of persons per occurrence. The amount of property

damage insurance shall not be less than $300,000 per occurrence.

8. Property Damage: The Contractor shall repair or replace any of PennDOT’s property,

real or physical, or private property damaged during the performance of their duties at

no additional cost to PennDOT.

D. Subcontracting: Subcontracting is not permitted for this contract.

REV 12-24-25

E. Confirmation of Services Reporting: A completed OS-501 (Buyer Attachment 2) shall be

submitted by the Contractor to the PennDOT Project Manager or designee, for review and

verification, on a monthly basis.

The PennDOT Project Manager or designee will notify the Contractor if corrections are

needed.

Each OS-501 shall be itemized, include sufficient detail, and coordinate with the line items

of the Purchase Order.

F. Billing and Payments: Invoices shall be submitted by the Contractor on a monthly basis. For

further instructions regarding invoices, Billing Requirements section of the contract Terms and

Conditions.

Untimely or incomplete submissions of OS-501 and any required supporting documentation may

delay processing of a “proper invoice” as required by the Terms & Conditions.

I-2. Pay Items. The Unit of Measure for Pay Items are identified at the bottom of each Pay Item and on

the Cost Sheet.

Pay Item 1: 4 Camera Installation w/ LCD Monitor

DESCRIPTION: This work is the installation of a 4 camera SmartWitness system with LCD monitor in

PennDOT equipment.

Bid price is all inclusive of all project management, schedule management, site management,

miscellaneous installation supplies, travel costs, and incidental materials.

PAY ITEM, UNIT OF MEASURE: Each (EA)

Pay Item 2: 4 Camera Installation no Monitor

DESCRIPTION: This work is the installation of a 4 camera SmartWitness system in PennDOT

equipment.

Bid price is all inclusive of all project management, schedule management, site management,

miscellaneous installation supplies, travel costs, and incidental materials.

PAY ITEM, UNIT OF MEASURE: Each (EA)

REV 12-24-25

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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7840650000 Avl Camera Installation

Attachment Preview

See also