Municipal Parking Garage Rehabilitation - James Street

JAMES STREET
PARKING GARAGE REHABILITATION
Bid No. 2026-04
City of Peekskill
Westchester County, New York
CONSTRUCTION DOCUMENTS
Bid Opening:
______________________
City Clerk's Office, City Hall
840 Main Street
Peekskill, NY 10566

TABLE OF CONTENTS
JAMES STREET PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-04
Section Name Page Number
A Notice to Bid A1-A2
B Instructions to Bidders B1-B4
C Bid Submission Sheet C1-C3
Acknowledgement of Receipt of Addenda C3
Bid Proposal Sheets C4 (1 of 16)
Bid Proposal Form C5-C6
Statement of Non-Collusion C7
Resolution C8
Certification of Bidder Regarding Equal Employment C9
Opportunity
Certification of Proposed Subcontractor Regarding Equal C10
Employment Opportunity (Not Required with Bid)
Offer of Surety C11
Statement of Bidder's Qualifications C12-C14
Bid Bond C15-C16
Certificate as to Corporate Principal C17
D Agreement - Form of Contract D1-D3
E Labor and Material Payment Bond and E1-E4
Performance Bond
F Form of Maintenance Bond F1
G General Release G1
H Insurance H1-H5
Section 'I' Intentionally Left Blank
J General Conditions J1-J33
K Special Conditions K1-K15
L Technical Specifications
Contract Drawings included as separate entity.

SECTION A
NOTICE TO BID
JAMES STREET PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-04
Sealed Bids will be received at the Office of the City Clerk of the City of Peekskill, New York, until
Wednesday, September 9, 2026 at 11:00am at City Hall, 840 Main Street, Peekskill, New York 10566,
and immediatelythereafter the bids will be publicly opened and read aloud in said office. No bids will be
accepted after saidtime and date.
The work for Bid No. 2026-04 consists of the rehabilitation of: James Street parking Garage at the
intersection of South James Street and Park Street in Peekskill, New York. The work includes concrete
deck repairs, structural steel repairs, guardrail repairs, stair repairs, masonry repairs, joint repairs, pavement
markings, concrete deck sealer application, maintenance and protection of traffic, and associated work. The
Work is divided into a Base Bid and Additive Alternate(s) as described in the Contract Documents. The
Contractor must comply with State provisions under the contract. The Project consists of a Base Bid and/or
Additive Alternates 1 and 2, as described in detail in Section K - Technical Specifications and on the
Contract Drawings.
Section C must be filled out and submitted in paper form. Executed bid forms must also be
scanned onto a USB drive and submitted as part of thebid. As bid security, each bid must be
accompanied by a certified check or a bid bond acceptable to the Cityin the amount of not less than 5% of
the total amount of the Bid. Certified Checks shall be made payable tothe City of Peekskill, New York
and are to be held by the City as a guarantee for the proper execution anddelivery of the Contract and
bonds to secure the faithful performance thereof. In default of such executionand delivery of Contract
and Bonds, the amount of the deposit represented by the check shall be forfeitedand retained by the City
of Peekskill as liquidated damages.
The executed Bid forms and the certified check or bid bond must be enclosed in a sealedenvelope bearing
the name and address of the Bidder, addressed to the City Clerk, City of Peekskill, NYand endorsed
"JAMES STREET PARKING GARAGE REHABILITATION, City of Peekskill, NY, Bid Number
2026-04". All questions must be emailed to Peter Erwin, Assistant Director of Planning & Development at
perwin@cityofpeekskillny.gov by Monday, August 24, 2026. All questions, answers, and addendums, if
any, will be posted on the City's'Bid/RFP' webpage with a link emailed to all who provided an email
address.
A Pre-Bid meeting will be held on Wednesday, August 19, 2026 in the first-floor conference room in City
Hall.The meeting is not mandatory, but prospective bidders are strongly urged to attend. A site visit will
followthe Pre-Bid meeting. The meeting specifics will be posted to the City's 'Bid/RFP' webpage.
Current prevailing wage rates shall apply to all work, and the project will be subject to audit(s) by the
agencies of the State of New York.
The City of Peekskill reserves the right to accept or reject any or all Bids, or portions of a Bid, in accordance
with the General Municipal Law, and to waive any informality in any Bid if deemed in the best interest of
the City of Peekskill to do so.
Peter Erwin, AICP
Assistant Director of Planning & Development
A-1

SECTION B
INSTRUCTIONS TO BIDDERS
JAMES STREET PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-04
1. LOCATION OF THE WORK
The project limits consist of the James Street Parking Garage, located at the intersection of South James Street and
Park Street in the City of Peekskill, New York.
2. DESCRIPTION OF THE WORK
The work includes rehabilitation of the James Street Parking Garage, including maintenance and protection of traffic,
underdeck repairs, structural steel repairs, structural concrete repairs, brick repairs, crack and joint repairs, milling and
paving in select areas, and structural steel painting. The Project consists of a Base Bid and two (2) Additive Alternates.
Additive Alternate No. 1 includes milling and paving in additional areas and installation of striping within those areas.
Additive Alternate No. 2 includes preparation of surfaces and application of concrete deck sealer, including installation
of striping in all areas where sealer is applied.
The City reserves the right to accept only the base bid, or the base bid and one or more of the add alternates. In any
event, only one contractor will be selected for this project.
3. COMMENCEMENT AND COMPLETION OF THE WORK
Upon execution of the Contract including delivery of the Performance Bond, Labor and Materials Payment Bond, and
insurance policies and certificates by the Contractor to the Owner and the approval therefor by the Owner's attorney,
the Contractor will be notified by letter from the Owner (City) to proceed with the work.
4. DOCUMENTS
A complete set of Bidding Documents will be issued as stated in the "Noticeto Bidders." A complete set of
Documents consists of the following:
a. Sections A - H, J - K and Appendices A and B as identified in the Table of Contents herein.
b. Addenda (if any)
c. Contract Drawings
d. Technical Specifications (Section L)
5. PROPOSALS
To be considered, Proposals must be in accordance with these Instructions to Bidders. All bids must be submitted on
the prescribed forms which are included in Section C herein. All blank spaces for bid prices must be filled in, in both
words and figures, either typed or in ink. All signatures must be in ink.
Proposals that contain any omissions, erasures, alterations, additions, or items not called for in the itemized Proposal,
or that contain irregularities of any kind, may constitute sufficient cause for rejection of the bid. In case of any
discrepancy between words and figures in the price bid in the Proposal, the price as expressed in words shall govern.
The Bidder must submit one (1) bound paper copy of the Bid forms in Section C of the Bid documents, one (1)new
USB flash drive containing the signed forms from Section C, and a certified check made payable to the City of
Peekskill or a bid bond not less than 5% of the total amount of the bid.
B-1

All submissions must be in a sealed envelope and addressed to the City Clerk, City of Peekskill, 840 Main Street,
Peekskill, NY 10566 and be clearly identified with: (1) Project Name and (2) Name of Bidder and Bidder's address.
Proposals shall be signed with name typed below signature. The Bidder's seal, if a corporation, shall be affixed under
the Bidder's signature. Telephone, facsimile or electronic Bids will not be accepted.
If a separate set of proposal sheets or addenda are issued, they may be used with the understanding that all instructions
and conditions of the contract documents are the same as if these pages were included with the bidding documents on
the USB flash drive.
6. QUALIFICATIONS OF BIDDERS
The City may make such investigations as it deems necessary to determine the qualifications of the Bidder to perform
the work, and the Bidder shall furnish information and data for this purpose as may be required. The City reserves the
right to reject any bid if the evidence submitted by a Bidder, or the investigation of such Bidder, fails to satisfy the
City, that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work
contemplated therein within the time designated. Fraudulent statements shall cause rejection of Proposal and forfeiture
of the related bid security.
7. CONDITIONS OF WORK
Each Bidder must inform himself fully of all conditions under which the work will be performed. Failure to do so will
not relieve a successful Bidder of his obligation to furnish all material and labor necessary to carry out the provisions
of the Contract and to complete the work for the consideration set forth in his bid. Bid shall include the complete costs
of furnishing all materials, labor and equipment necessary to complete the work in accordance with the Contract Plans
and Specifications and all other expenses incidental thereto. Local and State sales taxes shall not be included in the
bid. Insofar as possible, the Contractor, in the carrying out of his work, must employ such methods or means as will
not cause any interruption of or interference with the work of any other Contractor, or of the proper functioning of the
existing facilities of adjacent or contingent properties, and shall be maintained insofar as possible.
8. ADDENDA AND INTERPRETATION
Every request for information or interpretation of Bidding Documents or Drawings must be addressed in writing to
Peter Erwin, City Planner, atperwin@cityofpeekskillny.gov, and to be given any consideration must be received at
least five (5) business days prior to the date fixed for the opening of Bids. Any and all such interpretations, and any
supplemental instructions, will be in the form of written Addenda and the link to the addenda on the City of Peekskill
website will be emailed to all prospective Bidders who provided a legible email address when purchasing the USB
flash drive containing the Bid documents. The failure of any Bidder to receive any such Addenda will not relieve the
Bidder of any obligation under his Bid as submitted. Any Addenda so issued shall become part of the Bidding
Documents.Receipt of Addenda shall be noted where indicated in "Section C".
9. BID SECURITY
Each Bidder is required to deposit at the time of submission of his bid, a Bid Bond or certified check in an amount
representing five (5%) percent of his bid payable to City of Peekskill, NY, which amount the bidder agrees is to be
forfeited as liquidated damages and not as a penalty if he is awarded the contract and he shall thereafter fail to execute
a Contract with the City under the conditions of this Proposal or to furnish the bonds required for the faithful
performance of this contract. Bidders who submit certified checks must accompany them with a Consent of Surety
from a recognized Bonding Company agreeing to supply a Performance Bond and Labor and Materials Bond if the
Contract is awarded to the Bidder.All Bid Bonds must be securely attached to the outside of the Bid Package or
included in the envelope with the Bid Package.
Such bid security will be returned to all except the three lowest formal Bidders within ten (10) days after the formal
opening of bids, and the remaining bid security will be returned to the other bidders after the City and the accepted
Bidder have executed a Contract. In the event no Contract has been so executed within forty five (45) calendar days
after the date of the opening of bids, upon the demand of the Bidder, so long as he has not been notified of the
B-2

acceptance of his bid, his bid security will be returned. The Bid Security of the successful Bidder will be retained until
the signing of the Agreement and the filing and approval of the bonds and insurance certificates.
B-3

10. INSURANCE REQUIRED
The successful Bidder will be required to procure and pay for the following types of insurance, in accordance with
the provisions listed in Section H.
a. Commercial General Liability Insurance;
b. Automotive Liability Insurance;
c. Umbrella Liability Insurance;
d. Workers' Compensation Insurance;
e. Employer's Liability Insurance;
11. SECURITY FOR FAITHFUL PERFORMANCE
The Contractor shall, prior to execution of the Contract, submit two separately executed bonds: (1) a Performance
Bond in amount equal to one hundred percent (100%) of the accepted bid as security for the faithful performance of
the terms, covenants and conditions of the Contract; and (2) a Labor and Material Payment Bond for the full amount
of the Contract price guaranteeing the full payment of all persons performing labor or furnishing material or rentals,
under the contract.
The Bonds shall be prepared as specified in Section E, Labor and Material Bond Form and Section F, Performance
Bond Form, and shall have as Surety thereon such Surety Company or companies as are acceptable to the City and
are authorized to transact business in the State of New York.
12. GUARANTEE
The Contractor shall guarantee all materials and workmanship for one (1) year in accordance with all conditions set
forth in these Specifications. The guarantee shall be provided in the form of a Maintenance Bond in the amount equal
to one hundred percent (100%) of the contract. The bond shall be prepared as specified in SECTION F and shall be
posted at the time of final payment.
13. FORM OF AGREEMENT
The form of agreement is included in these documents in Section D.
14. AWARD
The contract will, at the discretion of the City of Peekskill, be awarded on the basis of competitive bids to the lowest
responsible eligible bidder based on the following criteria:
If any bids for the Base Bid plus Alternate come in under the budget figure, the award will be made on the
Base Bid plus the Alternate; however,
If all bids for the Base Bid plus Alternate exceed the budget figure, the award will be based on the Base Bid
plus Alternate, at the discretion of the City of Peekskill.
15. OWNER
The City of Peekskill (Westchester County)
840 Main Street
Peekskill, NY 10566
16. SALES TAX EXEMPTION
Under Chapter 513 of the Laws of New York 1974, all materials and supplies sold to a Contractor and which are to
become an integral, component part of a structure, building or real property owned by an exempt organization such as
the City of Peekskill are exempt from the payment of New York State Sales or compensatory use taxes. Therefore,
the Contractor should not include any amount in his bid price to cover sales taxes for the above items.
B-4

17. REQUIRED SUBMISSIONS
Prior to award, the successful bidder will be required to meet the following requirements.
a. The successful bidder, if his business is not registered in New York State, must provide the City
with a certificate issued by the Secretary of State of New York stating that the Corporation is
authorized to do business within the State and is presently in good standing. If the entity to whom
the bid is awarded is not a corporation, it would be required that the entity's certificate of doing
business, which should be on file in the County Clerk's Office, be provided. (This would also hold
true in the case of joint ventures which would be required to disclose the underlying entities which
make up the joint venture and the supplying of the requisite certificate of doing business of each
such entity.)
b. All bidders are required to submit a statement of non-investment in the Iranian energy sector in
accordance with the provisions of Section 103-g of the NYS General Municipal Law.
c. A Statement by the successful bidder that no officer, director or stockholder (if less than 10
stockholders) of the successful bidder is an officer or employee of the City or is a relative of any
such City officer or employee. If such officer, director or stockholder does exist, their names and
relationship should be disclosed to the City.
18. SPECIAL CONDITIONS
Refer toSection K Appendices for further detail regarding special conditions.
THE CITY STRONGLY ENCOURAGES BIDDERS TO ATTEND THE PRE-BID MEETING AND SITE VISIT.
B-5

NOTICE
The following pages of the Bid Proposal must be copied, filled out and submitted by the
Contractor. The original USB flash drive purchased from the City for ten dollars ($10.00)
must be included with the submittal.
Section Information Page Number
C Bid Submission Sheet C1-C3
Acknowledgement of Receipt of Addenda C3
Bid Proposal Sheets C4 (1 of 3)
Bid Proposal Form C5-C6
Statement of Non-Collusion C7
Resolution C8
Certification of Bidder Regarding Equal Employment C9
Opportunity
Certification of Proposed Subcontractor Regarding Equal C10
Employment Opportunity (Not Required with Bid)
Offer of Surety C11
Statement of Bidder's Qualifications C12-C14
Bid Bond C15-C16
Certificate as to Corporate Principal C17

SECTION C
JAMES STREET PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-04
To: City Clerk Bid Submitted by:
City of Peekskill
840 Main Street
Peekskill, NY
10566
___________________________________________
(Name)
___________________________________________
(Address)
___________________________________________
(Telephone No.)
___________________________________________
(Email Address)
___________________________________________
(Federal I.D. Number)
1. I/We do hereby declare that I/We have carefully examined the Notice to Bidders, the Plans, and the Specifications
relating to the above entitled matter and the work, and have also examined the site.
2. I/We do hereby offer and agree to furnish all materials, to fully and faithfully construct, perform and execute all
work in the above titled matter in accordance with the Plans, Drawings, and Specifications relating thereto, and
to furnish all labor, tools, implements, models, forms, transportation and materials necessary and proper for the
purpose for the price/prices as given on the bid forms.
3. I/We do hereby declare that the prices so stated cover all expenses of every kind incidental to the completion of
said work, and the contract, therefore, including all claims that may arise through damages or any other cause
whatsoever.
4. I/We do hereby agree that I/We will execute a contract therefore, containing all the terms, conditions, provisions
and covenants necessary to complete the work according to the Drawings and Specifications, therefore, within 10
business days after the award of the contract and if I/We fail to execute said contract within said period of time,
that the City Clerk shall have the power to rescind said award and also that the said City Clerk shall retain the
proceeds of the certified check, or require the payment of the sum of the bid bond.
C-1