North Recreation Complex Improvement Project

ECU North Recreational Sports Complex
PROJECT MANUAL
SCO ID #: 26-31196-01
TEG Project No. 20250259
Issue for Bid
June 26, 2026
324 Evans Street 421 Fayetteville St.,
Greenville, NC 27858 Suite 600
Tel (252) 758-3746 Raleigh, NC 27601
Fax (252) 830-3954 Tel (919) 677-2000
www.eastgroup.com https://www.kimley-horn.com/
NC Engineering License No. C-0206
NC Architectural License No. 50213
NC Landscape Architectural License No. C-427

City of Greenville
ECU North Recreation Complex Issue for Bid
SCO ID#: 26-31196-01
TABLE OF CONTENTS
Professional Seal Sheet
PROCUREMENT DOCUMENTS
00101 Advertisement for Bids
00200 Instruction to Bidders
00201 City of Greenville MBE-WBE Plan
00400 Bid Form
Bid Bond
Non-Collusion Affidavit
00401 Qualifications Statement
00402 MWBE-Forms City of Greenville
00403 Local Preference Policy, E-Verify Compliance, Iran Divestment Act
CONTRACT DOCUMENTS
00515 Notice of Intent to Award
00520 Agreement
00610 Performance Bond
00615 Payment Bond
00620 Contractors Application for Payment
00625 Certificate of Substantial Completion
00700 General Conditions
00800 Supplementary Conditions
Standard Special Provisions
00900 Notice to Proceed
00941 Change Order
00942 Field Order
DIVISION 1 - GENERAL REQUIREMENTS
01250 Contract Modification Procedures
01290 Payment Procedures
01310 Project Management and Coordination
01315 Project Meetings
01330 Submittal Procedures
01631 Product Substitutions
01700 Execution Requirements
01732 Selective Demolition
01770 Closeout Procedures
DIVISION 2 - 28 Not Used
DIVISION 31- EARTHWORK
31 00 00 Earthwork
31 10 00 Site Clearing
31 25 00 Erosion and Pollution Control
31 80 00 Clean up and Seeding
DIVISION 32- EXTERIOR IMPROVEMENTS
32 12 00 Asphalt Paving
32 90 00 Planting
32 92 20 Fertilizer Seeding Mulch and Sod
DIVISIONS 33 - UTILITIES
33 25 20 Sanitary Sewerage
June 26, 2026 Table of Content
Project No. 20250259 Page 1

City of Greenville
ECU North Recreation Complex Issue for Bid
SCO ID#: 26-31196-01
33 40 00 Storm Drainage
KIMLEY HORN TECHNICAL SPECS
Section 03 30 00 CIP Concrete
Section 11 68 33 Athletic Equipment
Section 32 18 23 Synthetic Turf system
Section 32 31 00 Fences and Gates
Section 32 84 00 Irrigation Equipment
END OF TABLE OF CONTENTS
June 26, 2026 Table of Content
Project No. 20250259 Page 2

ADVERTISEMENT FOR BIDS
CITY OF GREENVILLE
GREEVNILLE, NC
ECU NORTH RECREATION COMPLEX
General Notice
The City of Greenville, NC (Owner) is requesting Bids for the construction of the following Project:
ECU North Recreation Complex
Bids for the construction of the Project will be received at the City of Greenville Recreation and Parks
Jaycee Park Administration Building located at 2000 Cedar Lane, Greenville, NC, until Tuesday July 28th
at 2:00 PM local time. At that time the Bids received will be "publicly" opened and read.
The Project includes the following Work:
This project includes the renovation of four (4) existing rectangular athletic fields at ECU's North
Recreation Complex, 3764 US-264, Greenville, NC, including replacement with synthetic turf fields.
Proposed improvements include mass grading, subgrade preparation, installation of new stormwater
infrastructure, and drainage improvements necessary to support the reconstructed athletic fields and
improve on-site stormwater conveyance.
Bids are requested for the following Contract: ECU North Recreation Complex
Obtaining the Bidding Documents
Information and Bidding Documents for the Project can be found at the following designated website:
https://www.greenvillenc.gov/government/financial-services/current-bid-opportunities
Bidding Documents may be downloaded from the designated website. Even if Bidding Documents are
obtained from a plan room or source other than the designated website in either electronic or paper
format. The designated website will be updated periodically with addenda, lists of registered plan
holders, reports, and other information relevant to submitting a Bid for the Project. All official
notifications, addenda, and other Bidding Documents will be offered only through the designated
website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if
any, obtained from sources other than the designated website.
Plans will be available on June 30th, 2026
The Issuing Office for the Bidding Documents is:
The East Group
324 Evans Street Greenville, NC 27858
Attn: Brandon Rountree, Civil Engineer, Brandon.Rountree@eastgroup.com, mobile# 1-252-544-
0027
Prospective Bidders may examine the Bidding Documents at the Issuing Office on Monday through
Friday between the hours of 8:00-5:00 by appointment and may obtain copies of the Bidding
Documents as described below. Partial sets of Bidding Documents will not be available from the Issuing
EJCDC(R) C-111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 2

Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents,
including addenda, if any, obtained from sources other than the Issuing Office.
Printed copies of the Bidding Documents may be purchased from McGee CADD, 2095 Evans St.
Greenville, NC 27834 (252-752-4400) http://carolinasplanroom.com/.
Pre-bid Conference
A pre-bid conference for the Project will be held on Tuesday July 14th, 2:00 PM at 2000 Cedar Lane,
Jaycee Park Administration Building , Greenville, NC. A site visit will be held immediately after pre- bid
or as agreed and scheduled times by the Owner at the pre-bid. The site is located off NC 264-Alt and has
gate access. For access at other times, contact City of Greenville representative for scheduled access.
Attendance at the pre-bid conference is encouraged but not required.
Instructions to Bidders.
For all further requirements regarding bid submittal, qualifications, procedures, and contract award,
refer to the Instructions to Bidders that are included in the Bidding Documents.
This Advertisement is issued by:
Owner: City of Greenville, NC
By: Mark Nottingham
Title: City Projects & Development Manager
Date: June 26, 2026
EJCDC(R) C-111, Advertisement for Bids for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 2

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms ............................................................................................................................. 1
Article 2- Bidding Documents ..................................................................................................................... 1
Article 3- Qualifications of Bidders ............................................................................................................. 2
Article 4- Pre-Bid Conference ..................................................................................................................... 3
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 3
Article 6- Bidder's Representations and Certifications............................................................................... 6
Article 7- Interpretations and Addenda ..................................................................................................... 6
Article 8- Bid Security ................................................................................................................................. 7
Article 9- Contract Times ............................................................................................................................ 7
Article 10- Substitute and "Or Equal" Items ............................................................................................... 8
Article 11- Subcontractors, Suppliers, and Others ..................................................................................... 8
Article 12- Preparation of Bid ..................................................................................................................... 9
Article 13- Basis of Bid .............................................................................................................................. 10
Article 14- Submittal of Bid ....................................................................................................................... 10
Article 15- Modification and Withdrawal of Bid ....................................................................................... 11
Article 16- Opening of Bids ....................................................................................................................... 11
Article 17- Bids to Remain Subject to Acceptance ................................................................................... 11
Article 18- Evaluation of Bids and Award of Contract .............................................................................. 11
Article 19- Bonds and Insurance ............................................................................................................... 12
Article 20- Signing of Agreement .............................................................................................................. 12
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
TOC Page1 of 1

ARTICLE 1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE 2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be re-sold
under any circumstances.
2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or
invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office
at such website, and obtain a complete set of the Bidding Documents from such website. Bidders
may rely that sets of Bidding Documents obtained from the Bidding Documents Website are
complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by
Owner.
2.04 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the
number and format stated in the Advertisement or invitation to bid, from the Issuing Office.
Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete,
unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.
2.05 Plan rooms (including construction information subscription services, and electronic and virtual
plan rooms) may distribute the Bidding Documents, or make them available for examination.
Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from
a plan room are encouraged to register as plan holders from the Bidding Documents Website or
Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents
obtained from plan rooms, or for a Bidder's failure to obtain Addenda from a plan room.
2.06 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents in the manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf)
that is readable by Adobe Acrobat Reader Version (For construction Dated March 1,
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 13

2024) or later. It is the intent of the Engineer and Owner that such Electronic Documents
are to be exactly representative of the paper copies of the documents. However,
because the Owner and Engineer cannot totally control the transmission and receipt of
Electronic Documents nor the Contractor's means of reproduction of such documents,
the Owner and Engineer cannot and do not guarantee that Electronic Documents and
reproductions prepared from those versions are identical in every manner to the paper
copies.
B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon
complete sets of Electronic Documents of the Bidding Documents, described in
Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences
arising from transmission/receipt of Electronic Documents versions of Bidding Documents
and reproductions prepared from those versions and, further, assumes all risks, costs, and
responsibility associated with use of the Electronic Documents versions to derive information
that is not explicitly contained in printed paper versions of the documents, and for Bidder's
reliance upon such derived information.
C. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for
the use of the Contractor documents that were developed by Engineer as part of the Project
design process, as Electronic Documents in native file formats.
1. Electronic Documents that are available in native file format include:
a. Plans and Project Manual
2. Release of such documents will be solely for the convenience of the Contractor. No such
document is a Contract Document.
3. Unless the Contract Documents explicitly identify that such information will be available
to the Successful Bidder (Contractor), nothing herein will create an obligation on the
part of the Owner or Engineer to provide or create such information, and the Contractor
is not entitled to rely on the availability of such information in the preparation of its Bid
or pricing of the Work. In all cases, the Contractor shall take appropriate measures to
verify that any electronic/digital information provided in Electronic Documents is
appropriate and adequate for the Contractor's specific purposes.
4. In no case will the Contractor be entitled to additional compensation or time for
completion due to any differences between the actual Contract Documents and any
related document in native file format.
ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
15-days of Owner's request, Bidder must submit the following information:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Bidder's state or other contractor license number, if applicable.
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 13

D. Subcontractor and Supplier qualification information.
E. Other required information regarding qualifications.
3.02 Bidder is to submit the following information with its Bid to demonstrate Bidder's qualifications
to perform the Work:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the
Effective Date of the Contract.
C. Bidder's state or other contractor license number, if applicable.
D. Subcontractor and Supplier qualification information.
E. Other required information regarding qualifications.
3.03 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.04 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
ARTICLE 4-PRE-BID CONFERENCE
4.01 A pre-bid conference will be conducted for this Project.
4.02 A non-mandatory pre-bid conference will be held at the time and location indicated in the
Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to
discuss the Project. Bidders are encouraged to attend and participate in the conference; however,
attendance at this conference is not required to submit a Bid.
4.03 A mandatory pre-bid conference will be held at the time and location indicated in the
Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to
discuss the Project. Proposals will not be accepted from Bidders who do not attend the
conference. It is each Bidder's responsibility to sign in at the pre-bid conference to verify its
participation. Bidders must sign in using the name of the organization that will be submitting a
Bid. A list of qualified Bidders that attended the pre-bid conference and are eligible to submit a
Bid for this Project will be issued in an Addendum.
4.04 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner
will issue Addenda to make any changes to the Contract Documents that result from discussions
at the pre-Bid conference. Information presented, and statements made at the pre-bid
conference will not be binding or legally effective unless incorporated in an Addendum.
ARTICLE 5-SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
5.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 3 of 13

lands required for temporary construction facilities, construction equipment, or storage of
materials and equipment, and any access needed for such additional lands, are to be
obtained and paid for by Contractor.
5.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify the following regarding existing conditions at or
adjacent to the Site:
a. Those reports of explorations and tests of subsurface conditions at or adjacent to
the Site that contain Technical Data.
b. Those drawings known to Owner of existing physical conditions at or adjacent to
the Site, including those drawings depicting existing surface or subsurface
structures at or adjacent to the Site (except Underground Facilities), that contain
Technical Data.
c. Reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract Documents,
but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely,
as provided in the General Conditions, has been identified and established in the
Supplementary Conditions. Bidder is responsible for any interpretation or conclusion
Bidder draws from any Technical Data or any other data, interpretations, opinions, or
information contained in such reports or shown or indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition of
Technical Data set forth in Article 1 of the General Conditions will apply.
4. Geotechnical Baseline Report: The Bidding Documents contain a Geotechnical Baseline
Report (GBR).
a. As set forth in the Supplementary Conditions, the GBR describes certain select
subsurface conditions that are anticipated to be encountered by Contractor during
construction in specified locations ("Baseline Conditions"). The GBR is a Contract
Document.
b. The Baseline Conditions in the GBR are intended to reduce uncertainty and the
degree of contingency in submitted Bids. However, Bidders cannot rely solely on
the Baseline Conditions. Bids should be based on a comprehensive approach that
includes an independent review and analysis of the GBR, all other Contract
Documents, Technical Data, other available information, and observable surface
conditions. Not all potential subsurface conditions are baselined.
c. Nothing in the GBR is intended to relieve Bidders of the responsibility to make their
own determinations regarding construction costs, bidding strategies, and Bid
prices, nor of the responsibility to select and be responsible for the means,
methods, techniques, sequences, and procedures of construction, and for safety
precautions and programs incident thereto.
EJCDC(R) C-200, Instructions to Bidders for Construction Contract.
Copyright(C) 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 4 of 13