DC00504_SCOTTS HILL SUPER STREET

DC00504 Pender County
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 3
PROPOSAL
DATE AND TIME OF BID OPENING: May 21, 2026 AT 2:00 PM
CONTRACT ID: DC00504
WBS ELEMENT NO.: 50524, 48864
FEDERAL AID NO.: STATE FUNDED
COUNTY: Pender County
TIP NO.: N/A
MILES: .193
ROUTE NO.: US 17
LOCATION: US 17 from Scotts Hill Loop Road to Sidbury Road
TYPE OF WORK: Grading, Drainage, Paving and Signals
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING
BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE
BID IS $30,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE
LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS
REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON
BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL
COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR
LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.
THIS IS A ROADWAY PROJECT. BID BOND IS REQUIRED .
NAME OF BIDDER
ADDRESS OF BIDDER

DC00504 Pender County
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. DC00504 IN PENDER COUNTY, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. DC00504; has carefully
examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions, the
proposal, the form of contract, and the forms of contract payment bond and contract performance bond; and thoroughly
understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound upon his execution of
the bid and subsequent award to him by the Department of Transportation in accordance with this proposal to provide the
necessary contract payment bond and contract performance bond within fourteen days after the written notice of award is
received by him. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means
of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and
complete the said contract in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s)
specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump
sum prices, as the case may be, for the various items given on the sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work
and required labor to construct and complete Contract No. DC00504 in Pender County, for the unit or lump sum prices, as
the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said
Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part of
this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads
and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made
a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done
in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the
direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or
such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and
provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the
basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion
of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in the
unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Accompanying this bid is a bid bond secured by a corporate surety, or certified check payable to the order of the Department
of Transportation, for five percent of the total bid price, which deposit is to be forfeited as liquidated damages in case this
bid is accepted and the Bidder shall fail to provide the required payment and performance bonds with the Department of
Transportation, under the condition of this proposal, within 14 calendar days after the written notice of award is received by
him, as provided in the Standard Specifications; otherwise said deposit will be returned to the Bidder.

DC00504 Pender County
TABLE OF CONTENTS
COVER SHEET
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
BOND REQUIREMENTS: ........................................................................................................ G-1
HAUL ROADS: .......................................................................................................................... G-1
CONTRACT TIME AND LIQUIDATED DAMAGES: ........................................................... G-1
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ....... G-1
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES: ....... G-2
PERMANENT VEGETATION ESTABLISHMENT:............................................................... G-3
NO MAJOR CONTRACT ITEMS:............................................................................................ G-4
SPECIALTY ITEMS: ................................................................................................................. G-4
FUEL PRICE ADJUSTMENT: .................................................................................................. G-4
STEEL PRICE ADJUSTMENT: ................................................................................................ G-6
SCHEDULE OF ESTIMATED COMPLETION PROGRESS: ............................................... G-18
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE
(DIVISIONS): ........................................................................................................................... G-18
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: .................................................. G-33
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-33
EQUIPMENT IDLING GUIDELINES: ................................................................................... G-33
TWELVE MONTH GUARANTEE: ........................................................................................ G-34
OUTSOURCING OUTSIDE THE USA: ................................................................................. G-35
EROSION AND SEDIMENT CONTROL/STORMWATER CERTIFICATION: ................. G-35
PROCEDURE FOR MONITORING BORROW PIT DISCHARGE: ..................................... G-40
NOTES TO CONTRACTOR: .................................................................................................. G-42
ROADWAY .................................................................................................................................R-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS - TERMINATION OF CONTRACTS ..................................SSP-1
NCDOT GENERAL SEED SPECIFICATION FOR SEED QUALITY ................................SSP-2
ERRATA..................................................................................................................................SSP-5
PLANT AND PEST QUARANTINES ...................................................................................SSP-8
MINIMUM WAGES ...............................................................................................................SSP-9
TITLE VI AND NONDISCRIMINATION: .........................................................................SSP-10
ON-THE-JOB TRAINING ....................................................................................................SSP-19
UNIT PROJECT SPECIAL PROVISIONS
TRAFFIC CONTROL .............................................................................................................. TC-1
UTILITY CONSTRUCTION ................................................................................................... UC-1
UTILITY BY OTHERS ......................................................................................................... UBO-1
EROSION CONTROL ............................................................................................................. EC-1
TRAFFIC SIGNALS .................................................................................................................TS-1

DC00504 Pender County
PROPOSAL ITEM SHEET
ITEM SHEET(S)

DC00504 Pender County
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement may cause the bid to be considered irregular and
may be grounds for rejection of the bid.
For preparing and submitting the bid electronically, refer to Article 102-8(B) of the Standard
Specifications.
Bidders that bid electronically on Raleigh Central-Let projects will need a separate Digital
Signature from the approved electronic bidding provider for Division Contracts.
ELECTRONIC ON-LINE BID:
1. Download entire proposal from Connect NCDOT website. Download the electronic submittal
file from the approved electronic bidding provider website.
2. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested
Parties List is required unless SP1 G02 Interested Parties List Not Required provision is
included in the proposal.
3. Prepare and submit the electronic submittal file using the approved electronic bidding provider
software.
4. Electronic bidding software necessary for electronic bid preparation may be downloaded from
the Bid Express website following the directions at:
https://connect.ncdot.gov/letting/Pages/Electronic-Bidding.aspx.
5. Questions should be emailed 7 calendar days prior to the bid opening to Jonathan W. Mitchell
at JWMITCHELL1@NCDOT.GOV. Contact with any other NCDOT personnel concerning
this project is strictly prohibited, unless otherwise noted, and may result in bids being
considered non-responsive.

DC00504 G-1 Pender County
PROJECT SPECIAL PROVISIONS
GENERAL
BOND REQUIREMENTS:
(6-1-16)(Rev.1-16-24) 102-8, 102-10 SPD 01-420A
A Bid Bond is required in accordance with Article 102-10 of the Standard Specifications for Roads
and Structures.
Contract Payment and Performance Bonds are required in accordance with Article 103-7 of the
Standard Specifications.
HAUL ROADS:
(7-16-24) 105 SP1 G04
Revise the Standard Specifications as follows:
Page 1-45, Article 105-15 RESTRICTION OF LOAD LIMITS, line 31, add the following after
second sentence of the second paragraph:
At least 30 days prior to use, the Contractor shall notify the Engineer of any public road proposed
for use as a haul road for the project.
CONTRACT TIME AND LIQUIDATED DAMAGES:
(4-17-12)(Rev. 5-16-23) 108 SP1 G08 C
The date of availability for this contract is July 6, 2026.
The completion date for this contract is December 18, 2027.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
The liquidated damages for this contract are Two Hundred Dollars ($ 200.00) per calendar day.
These liquidated damages will not be cumulative with any liquidated damages which may become
chargeable under Intermediate Contract Time Number 1.
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES:
(7-1-95) (Rev. 2-21-12) 108 SP1 G13 A
Except for that work required under the Project Special Provisions entitled Planting, Reforestation
and/or Permanent Vegetation Establishment, included elsewhere in this proposal, the Contractor
will be required to complete all work included in this contract and shall place and maintain traffic
on same.

DC00504 G-2 Pender County
The date of availability for this intermediate contract time is July 6, 2026.
The completion date for this intermediate contract time is June 18, 2027.
The liquidated damages for this intermediate contract time are One Thousand Six Hundred
Dollars ($ 1,600.00) per calendar day.
Upon apparent completion of all the work required to be completed by this intermediate date, a
final inspection will be held in accordance with Article 105-17 and upon acceptance, the
Department will assume responsibility for the maintenance of all work except Planting,
Reforestation and/or Permanent Vegetation Establishment. The Contractor will be responsible for
and shall make corrections of all damages to the completed roadway caused by his planting
operations, whether occurring prior to or after placing traffic through the project.
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES:
(2-20-07) 108 SP1 G14 A
The Contractor shall complete the required work of installing, maintaining, and removing the
traffic control devices for lane closures and restoring traffic to the existing traffic pattern. The
Contractor shall not close or narrow a lane of traffic on US 17 during the following time
restrictions:
DAY AND TIME RESTRICTIONS
Monday to Sunday
6:00 AM to 8:00 PM
In addition, the Contractor shall not close or narrow a lane of traffic on US 17 , detain and/or alter
the traffic flow on or during holidays, holiday weekends, special events, or any other time when
traffic is unusually heavy, including the following schedules:
HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS
1. For unexpected occurrence that creates unusually high traffic volumes, as directed by the
Engineer.
2. For New Year's Day, between the hours of 6:00 AM December 31st and 8:00 PM
January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until
8:00 PM the following Tuesday.
3. For Easter, between the hours of 6:00 AM Thursday and 8:00 PM Monday.
4. For Memorial Day, between the hours of 6:00 AM Friday and 8:00 PM Tuesday.
5. For Independence Day, between the hours of 6:00 AM the day before Independence Day
and 8:00 PM the day after Independence Day.

DC00504 G-3 Pender County
If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours
of 6:00 AM the Thursday before Independence Day and 8:00 PM the Tuesday after
Independence Day.
6. For Labor Day, between the hours of 6:00 AM Friday and 8:00 PM Tuesday.
7. For Thanksgiving Day, between the hours of 6:00 AM Tuesday and 8:00 PM Monday.
8. For Christmas, between the hours of 6:00 AM the Friday before the week of Christmas
Day and 8:00 PM the following Tuesday after the week of Christmas Day.
Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence
Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that
lane closures will not be required during these periods, unless otherwise directed by the Engineer.
The time of availability for this intermediate contract work shall be the time the Contractor begins
to install all traffic control devices for lane closures according to the time restrictions listed herein.
The completion time for this intermediate contract work shall be the time the Contractor is required
to complete the removal of all traffic control devices for lane closures according to the time
restrictions stated above and place traffic in the existing traffic pattern.
The liquidated damages are One Thousand Six Hundred Dollars ($ 1,600.00) per hour.
PERMANENT VEGETATION ESTABLISHMENT:
(2-16-12)(Rev. 1-16-24) 104 SP1 G16
Establish a permanent stand of the vegetation mixture shown in the contract. During the period
between initial vegetation planting and final project acceptance, perform all work necessary
to establish permanent vegetation on all erodible areas within the project limits, as well as,
in borrow and waste pits. This work shall include erosion control device maintenance and
installation, repair seeding and mulching, supplemental seeding and mulching, mowing,
and fertilizer topdressing, as directed. All work shall be performed in accordance with the
applicable section of the Standard Specifications. All work required for initial vegetation planting
shall be performed as a part of the work necessary for the completion and acceptance of the
Intermediate Contract Time (ICT). Between the time of ICT and Final Project acceptance,
or otherwise referred to as the vegetation establishment period, the Department will be responsible
for preparing the required National Pollutant Discharge Elimination System (NPDES) inspection
records.
Once the Engineer has determined that the permanent vegetation establishment requirement has
been achieved at an 80% vegetation density (the amount of established vegetation per given area
to stabilize the soil) and no erodible areas exist within the project limits, the Contractor will be
notified to remove the remaining erosion control devices that are no longer needed. The Contractor
will be responsible for, and shall correct any areas disturbed by operations performed in permanent
vegetation establishment and the removal of temporary erosion control measures, whether
occurring prior to or after placing traffic on the project.

DC00504 G-4 Pender County
Payment for Response for Erosion Control, Seeding and Mulching, Repair Seeding, Supplemental
Seeding, Mowing, Fertilizer Topdressing, Silt Excavation, and Stone for Erosion Control will be
made at contract unit prices for the affected items. Work required that is not represented by
contract line items will be paid in accordance with Articles 104-7 or 104-3 of the Standard
Specifications. No additional compensation will be made for maintenance and removal of
temporary erosion control items.
NO MAJOR CONTRACT ITEMS:
(2-19-02) (Rev. 8-21-07) 104 SP1 G31
None of the items included in this contract will be major items.
SPECIALTY ITEMS:
(7-1-95)(Rev. 1-16-24) 108-6 SP1 G37
Items listed below will be the specialty items for this contract (see Article 108-6 of the
Standard Specifications).
Line # Description
39-42 Signing
55-60 Long-Life Pavement Markings
68-69 Permanent Pavement Markers
71-73 Utility Construction
74-99 Erosion Control
100-123 Signals/ITS System
FUEL PRICE ADJUSTMENT:
(11-15-05)(Rev. 1-16-24) 109-8 SP1 G43
Page 1-82, Article 109-8, FUEL PRICE ADJUSTMENTS, add the following:
The base index price for DIESEL #2 FUEL is $ 4.1435 per gallon. Where any of the following
are included as pay items in the contract, they will be eligible for fuel price adjustment.

DC00504 G-5 Pender County
The pay items and the fuel factor used in calculating adjustments to be made will be as follows:
Description Units Fuel Usage
Factor Diesel
Unclassified Excavation Gal/CY 0.29
Borrow Excavation Gal/CY 0.29
Class IV Subgrade Stabilization Gal/Ton 0.55
Aggregate Base Course Gal/Ton 0.55
Sub-Ballast Gal/Ton 0.55
Erosion Control Stone Gal/Ton 0.55
Rip Rap, Class _____ Gal/Ton 0.55
Asphalt Concrete Base Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Intermediate Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Open-Graded Asphalt Friction Course Gal/Ton 0.90 or 2.90
Permeable Asphalt Drainage Course, Type ____ Gal/Ton 0.90 or 2.90
Sand Asphalt Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Ultra-thin Bonded Wearing Course Gal/Ton 0.90 or 2.90
Aggregate for Cement Treated Base Course Gal/Ton 0.55
Portland Cement for Cement Treated Base Course Gal/Ton 0.55
> 11" Portland Cement Concrete Pavement Gal/SY 0.327
Concrete Shoulders Adjacent to > 11" Pavement Gal/SY 0.327
9" to 11" Portland Cement Concrete Pavement Gal/SY 0.272
Concrete Shoulders Adjacent to 9" to 11" Pavement Gal/SY 0.272
< 9" Portland Cement Concrete Pavement Gal/SY 0.245
Concrete Shoulders Adjacent to < 9" Pavement Gal/SY 0.245
For the asphalt items noted in the chart as eligible for fuel adjustments, the bidder may include
the Fuel Usage Factor Adjustment Form with their bid submission if they elect to use the fuel
usage factor. The Fuel Usage Factor Adjustment Form is found at the following link:
https://connect.ncdot.gov/letting/LetCentral/Fuel%20Usage%20Factor%20Adjustment%20Form
%20-%20%20Starting%20Nov%202022%20Lettings.pdf
Select either 2.90 Gal/Ton fuel factor or 0.90 Gal/Ton fuel factor for each asphalt line item on
the Fuel Usage Factor Adjustment Form. The selected fuel factor for each asphalt item will
remain in effect for the duration of the contract.
Failure to complete the Fuel Usage Factor Adjustment Form will result in using 2.90 gallons per
ton as the Fuel Usage Factor for Diesel for the asphalt items noted above. The contractor will
not be permitted to change the Fuel Usage Factor after the bids are submitted.