Excavation & Hauling Dirt Rowan County Landfill
| Location: | North Carolina |
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| Posted: | Jan 8, 2026 |
| Due: | Feb 3, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 358-2026-026 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 358-2026-026 |
| Project Title: | Excavation & Hauling Dirt Rowan County Landfill |
| Description: | Rowan County is soliciting proposals from qualified contractors to excavate, load, haul, and deliver approximately 500,000 cubic yards of dirt material from Martin Marietta’s Woodleaf site to the Rowan County Landfill within a defined timeframe. |
| Opening Date: | 2/3/2026 2:00 PM |
| Posted Date: | 1/8/2026 |
| Status: | Open |
| Department: | COUNTY OF ROWAN |
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Solicitation Number
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358-2026-026
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Department
COUNTY OF ROWAN
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Status Reason
Open
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Opening Date
2026-02-03T14:00:00.0000000
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Posted Date
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2026-01-08T13:41:36.0000000Z
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Commodity Code
Construction Services
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Mandatory Conference/Site Visit
2026-01-20T05:00:00.0000000Z
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Special Instructions
https://www.rowancountync.gov/677/Current-Bids-or-Request-for-Proposals-RF
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Solicitation Type
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Select RFP IFB RFI
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Owner
Jody Farrow-Bennett
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Description
Rowan County is soliciting proposals from qualified contractors to excavate, load, haul, and deliver approximately 500,000 cubic yards of dirt material from Martin Marietta’s Woodleaf site to the Rowan County Landfill within a defined timeframe.
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Attachments
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Attachment Preview
REQUEST FOR PROPOSALS
FOR
ROWAN COUNTY
Excavation & Hauling Dirt
Rowan County Landfill
# 2026-026
ROWAN COUNTY
130 West Innes Street
Salisbury, NC 28144
704-216-8178
jody.farrow-bennett@rowancountync.gov
Date Issued: Thursday, January 8, 2026
Date Due: Tuesday, February 3, 2026, at 2:00 PM
Administered By: Jody Farrow-Bennett, Purchasing Director
Rowan County#2026-026
Date Due: Tuesday, February 3, 2026, at 2:00 PM ET
NOTICE TO CONTRACTORS
REQUEST FOR PROPOSALS
Request for Proposals
Excavation & Hauling
INMATE AUTOMATED TRACKING SYSTEM
Rowan County is soliciting proposals from qualified contractors to excavate, load, haul, and deliver approximately
500,000 cubic yards of dirt material from Martin Marietta’s Woodleaf site to the Rowan County Landfill within a defined
timeframe. All proposals submitted must meet or exceed the time frame and the product/service specifications as
outlined in this Request for Proposals (RFP).
Proposals for the Rowan County Excavation & Hauling Dirt project for the Landfill will be accepted until Tuesday,
February 3, 2026, at 2:00 PM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31,
Salisbury, North Carolina 28144. Request documents may be obtained from the County website at:
https://www.rowancountync.gov/675/Purchasing
Submission of any proposal signifies the Contractor’s agreement that their proposal and the content thereof, are valid
for ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated
between Rowan County and the successful Contractor. All prices submitted with the proposal shall remain in effect for
the ninety (90) day period.
Insurance and Bond requirements are listed in the document; Insurance, Performance Bonds & Payment Bonds will be
required only from the awarded respondent before entering into contract with Rowan County.
Once the RFP is public all questions related to the RFP shall be directed to the Purchasing Director. Any contact related
to the RFP with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.
Rowan County reserves the right to award and/or reject any and/or all proposals and waive any technicalities or
irregularities. For complete details, consult the RFP.
This is the 8th day of January 2026.
Rowan County
By: Jody Farrow-Bennett
Rowan County Director of Purchasing & Contract Administration
Page 2
Rowan County#2026-026
Date Due: Tuesday, February 3, 2026, at 2:00 PM ET
Contents
Request for Proposals
Excavation & Hauling
1. Section 1: Introduction & General Instructions .................................................................................................... 4
1.1. Intent of Request for Proposals .................................................................................................. 4
1.2. Important Dates ......................................................................................................................... 4
1.3. Pre-Bid Meeting ......................................................................................................................... 4
2. Section 2: Proposal Submission ........................................................................................................................... 4
2.1. Submission of Proposals ............................................................................................................. 4
2.2. Request for Clarification ............................................................................................................. 5
2.3. Errors and Omissions.................................................................................................................. 5
2.4. Signed Proposal Considered an Offer.......................................................................................... 5
2.5. Insurance Coverage .................................................................................................................... 5
2.6. Bond Requirements.................................................................................................................... 6
2.7. ADA Compliance......................................................................................................................... 7
2.8. Conflict of Interest...................................................................................................................... 7
3. Section 3: Evaluation of Proposals ....................................................................................................................... 7
3.1. Evaluation Criteria...................................................................................................................... 7
3.2. Liquidated Damages ................................................................................................................... 7
3.3. Pricing ........................................................................................................................................ 8
3.4. Final Selection ............................................................................................................................ 8
4. Section 4: Agreement & General Conditions ........................................................................................................ 8
4.1. Timeline to Execute Contract...................................................................................................... 8
4.2. Availability of Funds ................................................................................................................... 8
4.3. Non-Discrimination .................................................................................................................... 8
4.4. Collusive Bidding ........................................................................................................................ 9
4.4. General Indemnity...................................................................................................................... 9
4.5. Assignment ................................................................................................................................ 9
4.6. References ................................................................................................................................. 9
4.7. Termination................................................................................................................................ 9
5. Section 5: Scope of Work....................................................................................................................................10
5.1. Estimated Quantities .................................................................................................................10
5.2. Contractor Responsibilities........................................................................................................10
5.3. Performance Expectations.........................................................................................................11
5.4. Measurement & Payment Verification.......................................................................................11
5.5. Martin Marietta Site Requirements ...........................................................................................11
5.6. Additional Requirements...........................................................................................................11
6. Section 6: Respondent Information Sheet...........................................................................................................12
7. Section 7: Proposal Response Form ....................................................................................................................13
7.1. Contractor Information .............................................................................................................13
7.2. Pricing (Unit Price per Cubic Yard) .............................................................................................13
7.3. Production Capacity ..................................................................................................................13
7.4. Proposed Schedule ....................................................................................................................13
7.5. Acknowledgements ...................................................................................................................14
7.6. Signature...................................................................................................................................14
Page 3
Rowan County#2026-026
Request for Proposals
Date Due: Tuesday, February 3, 2026, at 2:00 PM ET
Excavation & Hauling
1. Section 1: Introduction & General Instructions
1.1. Intent of Request for Proposals
The purpose and intent of this Request for Proposal (RFP) is to solicit proposals from qualified contractors to
excavate, load, haul, and deliver approximately 500,000 cubic yards of dirt material from Martin Marietta’s
Woodleaf site to the Rowan County Landfill within a defined timeframe. The County wants pricing per cubic
yard, along with each contractor’s estimated 12-month production capacity, so it can evaluate cost, capability,
and schedule feasibility.
The following documents constitute this Request for Proposals:
a. This Document
b. Section 5: Scope of Work
c. Section 6: Respondent Information Sheet
d. Section 7: Proposal Response Form (Signed)
1.2. Important Dates
1.2.1. Issue Date:
1.2.2. Pre-Bid Meeting Date:
1.2.3. Deadline for written questions:
1.2.4. Deadline for Submitting Proposals:
Thursday, January 8, 2026
Tuesday, January 20, 2026, at 10:00 AM ET
Friday, January 23, 2026, at 5:00 PM ET
Tuesday, February 3, 2026, at 2:00 PM ET
1.3. Pre-Bid Meeting
There will be an optional pre-bid meeting for this project. Respondents interested in submitting a proposal are
strongly encouraged to visit the sites and attend the pre-bid meeting at the date and time listed above. The
meeting will be held at the Martin Marietta Woodleaf Plant, 789 Campbell Rd., Woodleaf, NC 27054.
Questions regarding the specifications or bid documents should be directed to Jody Farrow-Bennett, Rowan
County Purchasing Director. A company representative is encouraged to attend the pre-bid meeting in order to
submit a responsive proposal.
2. Section 2: Proposal Submission
2.1. Submission of Proposals
Proposals must be submitted using the Proposal Response Form included with the specifications and enclosed
in a sealed envelope. Each respondent must provide BOTH:
• One (1) signed hard copy of the complete proposal
&
• One (1) electronic copy in PDF format, created using software such as Adobe, CutePDF, or PDF Writer, to
ensure compliance with ADA public information standards.
Delivery Instructions:
• Paper submissions (mail or hand-delivery):
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
• Electronic submissions:
jody.farrow-bennett@rowancountync.gov
The package shall be sealed and plainly marked “RFP 2026-026 Excavation & Hauling Dirt - Landfill.”
Page 4
Rowan County#2026-026
Date Due: Tuesday, February 3, 2026, at 2:00 PM ET
Respondents MUST submit one original sealed proposal.
Request for Proposals
Excavation & Hauling
No responsibility shall be attached to Rowan County (the County) for the premature opening of any proposal not
properly addressed or identified.
This will be a public proposal opening. Once proposal is awarded all respondents will receive notification.
Sealed Proposals are due on Tuesday, February 3, 2026, at 2:00:00 PM ET, to the exact second; all submissions
must be received and in the hands of the officiating County employee by that moment. Late submissions will be
disqualified. The opening will be held immediately thereafter in the J. Newton Cohen, Sr. Administration Building
at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina. Failure to submit a Proposal by the
exact deadline will disqualify the respondent from consideration for this project.
2.2. Request for Clarification
The County will not be bound by or be responsible for any interpretations or conclusions drawn from this RFP.
All questions or requests for clarification or additional information must be submitted in writing no later than
5:00 pm on Friday, January 23, 2026. These written questions or requests must be submitted to Jody Farrow-
Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all interested
respondents will be delivered to all participants as an addendum to this RFP. All addendums will be posted on
the County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of the
participants to check for any addendums. Any addenda for clarification will be posted by 5pm Tuesday, January
27, 2026.
In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and
background information presented in this RFP or otherwise distributed or made available during this
procurement process. The County will not be bound by or be responsible for any explanation, interpretation, or
conclusions of this RFP or any documents provided by the County, other than those given in writing by the
County, through the issuance of an addenda. It is the full responsibility of the participants to thoroughly
investigate the needs/requirements of the County not necessarily assumed in this RFP.
2.3. Errors and Omissions
The respondents shall not take advantage of any errors or omissions in this RFP and shall promptly notify the
County of any omissions or errors found in this document.
2.4. Signed Proposal Considered an Offer
Receipt of a signed proposal shall be considered an offer on the part of the respondent. The terms, conditions,
and specifications of this RFP will become part of the contract if the proposal shall be deemed approved and
accepted by the County. In the event of a default on the part of the respondent after acceptance by the County,
the County may take such action as it deems appropriate, including legal action for damages or specific
performance.
2.5. Insurance Coverage
The respondent shall not commence work under this contract until all insurance required under this section has
been obtained. The respondent shall not allow any subcontractor to commence on work that has been
subcontracted until similar insurance has been obtained by the subcontractor. Also, the respondent agrees that
once awarded and during the term of this contract, the respondent, at their sole cost and expense, shall provide
commercial insurance of such type and with such terms and limits as may be reasonably associated with the
contract. At a minimum, the respondent shall provide and maintain the following coverage and limits:
Page 5
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