Utility and Equipment Trailers

State of Hawai'i
AGRICULTURAL RESOURCE MANAGEMENT DIVISION
DEPARTMENT OF AGRICULTURE AND BIOSECURITY
Honolulu, Hawai'i
COMPETITIVE SEALED BIDDING (IFB)
Utility and Equipment Trailers
DOASW18
IFB #26002822
Notice Date: May 12, 2026
BIDS VIA HIePRO DUE BY:
May 27, 2026
2:00 p.m.
i

TABLE OF CONTENTS
NOTICE TO BIDDERS ----------------------------------------------------------------------------------------- ii
BID FORM ----------------------------------------------------------------------------------------------------- S-1
SPECIFICATIONS ------------------------------------------------------------------------------------------- S-4
SPECIAL PROVISIONS ------------------------------------------------------------------------------------ S-7
GENERAL CONDITIONS, AG-008 103D (Bound separately)
NOTICE TO BIDDERS
COMPETITIVE BIDS for DOASW18 shall be submitted to the State of Hawai'i, Department of
Agriculture and Biosecurity (DAB), Agricultural Resource Management Division (ARMD)
electronically via Hawai'i e-Procurement (HIePRO). Fill out this document and submit as an
attachment on HIePRO. HIePRO is accessible through the State Procurement Office website at
www.spo.hawaii.gov.
General Conditions - AG-008, latest revision shall be made part of the specifications.
Questions relating to this solicitation shall be submitted through HIePro before May 19, 2026, 2:00
pm.
The ARMD is accepting sealed bid offers for five (5) new trailers and accessories, in accordance
with the specification herein. All costs including taxes and any associated cost shall be included in
the bid provided by the Bidder.
The award of the contract, if it be awarded, will be subject to the availability of funds.
ii DOASW18

BID FORM
DOASW18
Utility and Equipment Trailers
Chief Engineer
Agricultural Resource Management Division
Department of Agriculture and Biosecurity
State of Hawai'i
Dear Sir:
The undersigned has carefully read and understands the terms and conditions specified in the Bid Form and
Special Provisions attached hereto, and in the AG-008 General Conditions, by reference made a part hereof and
available upon request; and hereby submits the following offer to perform the work specified herein, all in
accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by
submitting this offer, 1) Is declaring his/her offer is not in violation of Chapter 84, Hawai'i Revised Statutes,
concerning prohibited State contracts, and 2) he/she is certifying that the prices submitted were independently
arrived at without collusion.
The undersigned represents: (Check one only)
A Hawai'i business incorporated or organized under the laws of the State of Hawai'i;
OR
A Compliant Non-Hawai'i business not incorporated or organized under the laws of the State of
Hawai'i, but registered at the State of Hawai'i Department of Commerce and Consumer
Affairs Business Registration Division to do business in the State of Hawai'i.
State of incorporation:
Offeror is:
Sole Proprietor Partnership Corporation Joint Venture
Other
Federal Tax I.D. No.: ______________________________________________
Hawai'i General Excise Tax License I.D. No.:
Payment address (if other than street address below):
City, State, Zip Code:
Business address (street address):
City, State, Zip Code:
S-1 DOASW18

Respectfully submitted:
Date: ____________________________________ (x)________________________________________
Authorized (Original) Signature
Telephone No.: ____________________________
__________________________________________
Fax No.: __________________________________ Name and Title (Please Print or Type)
Email Address: _____________________________ __________________________________________
Exact Legal Name of Company (Offeror)
*If Offeror is a "dba" or a "division" of a
corporation, furnish the exact legal name of the
corporation under which the award will be executed.
The following offer is hereby submitted for DOASW18, furnishing and delivering five (5) new trailers and
accessories for the ARMD, as specified herein:
BASE BID
Item
No. Quantity Unit Description Unit Price Total
Utility Trailer: 6000 GVWR
1. 1 EACH $___________ $___________
With spare tire
Equipment Trailer: 14,000 GVWR
2. 1 EACH $___________ $___________
With spare tire, 18' length
3. 2 sets 3/8" Chains and Ratchet Binders $___________ $___________
4. 4 sets 2" Ratchet Straps $___________ $___________
Total Base Bid (Items 1-4) $___________
delivery to Kamuela, Big Island
Make and model of trailer __________________________________________________________________
S-2 DOASW18

Item
No. Quantity Unit Description Unit Price Total
Equipment Trailer: 14,000 GVWR
5. 1 EACH $___________ $___________
With spare tire, 20' length
6. 6 sets 5/16" Chains and Ratchet Binders $___________ $___________
7. 4 sets 2" Ratchet Straps $___________ $___________
Total Base Bid (Items 5-7) $___________
delivery to Waimanalo, Oahu
Make and model of trailer __________________________________________________________________
Item
No. Quantity Unit Description Unit Price Total
Utility Trailer: 6000 GVWR
8. 1 EACH $___________ $___________
With spare tire
9. 4 sets 2" Ratchet Straps $___________ $___________
Total Base Bid (Item 8-9)
$___________
delivery to Molokai
Make and model of trailer __________________________________________________________________
Item
No. Quantity Unit Description Unit Price Total
Equipment Trailer: 14,000 GVWR
10. 1 EACH $___________ $___________
With spare tire
11. 4 sets 5/16" Chains and Ratchet Binders $___________ $___________
Total Base Bid (Item 10-11)
$___________
delivery to Molokai
Make and model of trailer __________________________________________________________________
S-3 DOASW18

TOTALS
Enter this amount on HiePro
Total Base Bid (Items 1 to 11) $________________________________________
*All-inclusive, including all taxes and fees, licenses, preparation, delivery, and documents cost. Cost shall be
fixed price. Subject to availability of funds. Bidder must bid on all items, or be disqualified.
CONDITION OF AWARD
It is understood that the award of the contract will be made on the basis of the lowest responsible
Base Bid (Items 1 to 11).
It is understood and agreed that the Department of Agriculture reserves the right to reject any and/or all
bids and waive any defects when, in the Board's opinion, such rejection or waiver will be for the best interest
of the State of Hawai'i.
In the event all bids exceed available funds certified by the appropriate fiscal officer, the head of the
purchasing agency responsible for the procurement in question is authorized in situations where time or
economic considerations preclude resolicitation of work of a reduced scope to negotiate an adjustment of
the bid price, including changes in the bid requirements, with the low responsible and responsive bidder, in
order to bring the bid within the amount of available funds. It is understood and agreed upon that the head
of the purchasing agency may delete a portion or all of any item(s) in the proposal at the stated unit or lump
sum price as necessary to stay within the available funding. The bidder is responsible to make an earnest
effort to represent the actual cost of each item, including all materials, labor, equipment, overhead and
profit in their bid proposal to preclude claims of anticipated profit or loss of profit because of an unbalanced
bid proposal.
It is also understood that if a mutually agreeable cost for the reduced scope of work necessitated by a lack of
available funds cannot be agreed upon between the bidder and the head of the purchasing agency within 14
calendar days after the bid opening, then the bid may be rejected in the best interest of the purchasing
agency, and the head of the purchasing agency may negotiate in progressive order (lowest to highest) with
the next lowest responsible and responsive bidder.
SPECIFICATIONS
In addition to detailed equipment specifications herein, the following requirements shall form a part of
these specifications:
A. Equipment offered shall include any other standard features not listed but detailed in the
manufacturer's brochures and deemed necessary for the proper and safe operation of the equipment.
B. Manufacturer's standard warranty of 1 year from the date the equipment is placed in service. Full
coverage shall include cost of parts, labor and any other expenses incurred in performing warranty work.
S-4 DOASW18

Hard copies of warranty documents shall be delivered with the equipment and shall detail manufacturer's
obligation and warranty.
C. Contractor shall provide copies of the owner-operator manual and service/repair manual per each
type of vehicle and attachment at the time the equipment is delivered. All manuals are to be complete and
furnished with the delivery of the equipment. Hard copies of all manuals shall be delivered with the
equipment. An electronic version of the manuals shall be submitted before or on the equipment date of
delivery, if available. The electronic version should be printable with no material omissions.
D. Equipment shall be completely serviced and in full operational condition upon delivery.
E. Accessory or standard equipment installed on the vehicles shall be fully guaranteed by the
Contractor against defects resulting from the use of defective or inferior materials or from neglect or from
defective workmanship or against all design and manufacturing defects. Warranty period shall begin from
the date equipment is placed in service and shall be for a minimum period of one (1) year or for the period
guaranteed by the manufacturer, whichever is longer except for rust proofing. Hard copies of warranty
documents shall be delivered with the equipment and shall detail manufacturer's obligation and warranty
procedures. Contractor shall replace or repair defective material and/or workmanship at no cost to the State
for parts and labor during the warranty period, provided such defects are not due to abuse or negligence on
the part of the State.
F. All equipment offered shall meet ANSI and OSHA safety requirements, and any other Federal or
State safety requirements. If applicable or when requested, equipment shall bear a label or written
documentation indicating approval of safety requirements from a bonafide testing laboratory.
G. MANUALS/TECHNICAL/SERVICE BULLETINS: Successful bidder shall furnish a set of factory service
Bulletins: manuals containing system description/service procedures; a set of service special manuals,
service labor time, Power train control/emission diagnosis manuals, specified equipment parts books. All
manuals are to be complete and furnished with the delivery of the equipment. Minimum one (1) hard copy
of each shall be submitted at the time of delivery, for each vehicle. All technical and service bulletins
pertaining to service/repair revisions and identification of new replacement parts from the equipment
manufacturer shall be provided by the successful bidder to the Hawai'i Department of Agriculture -
Agricultural Resource Management Section on a timely basis.
H. The State will be responsible for registration and obtaining licenses and safety certificate for the
vehicle. The Vendor will ensure a State DAB representative will be present at the delivery site to inspect and
receive the vehicle. The following documents shall be included with the vehicle upon delivery:
1. Certificate of Ownership;
2. Certificate of Origin;
3. Warranty certificate;
4. Certificate of Weight and Measures, which shall include make, model number, year, and vehicle
identification number.
5. Temporary license plates to be used during the interim period prior to acquisition of State of
Hawai'i license plates;
6. Operation and Maintenance Manual.
S-5 DOASW18

* Submit substitution request prior to the deadline for questions if another model or
manufacturer is proposed.
UTILITY TRAILER MINIMUM SPECIFICATIONS - 6,000 GVWR
1. Condition: New, from an established trailer manufacturer.
2. Model/Type: 2024 manufacture date or newer; Big Tex 60PI or approved equal*
3. Bed Dimensions: Floor Length: 14', Width: 77"
4. Cargo capacity: 4600 lb min; GVWR: 6000 lb
5. Rear Ramp-gate
6. 2000# wind up jack
7. Electric brake
8. brake lights, safety chains, side rails, spare tire (with rim).
9. 1 each delivery to Hawai'i Island, at 66-1220 Lalamilo Farm Road, Unit B, Kamuela, HI
96743
10. 1 each delivery to Molokai Island, 801 Puupeelua Ave, Hoolehua, HI 96729
EQUIPMENT TRAILER MINIMUM SPECIFICATIONS, 20'
1. Condition: New, from an established trailer manufacturer.
2. Model/Type: 2024 manufacture date or newer, Big Tex 14EB or approved equal*
3. Bed Dimensions: Floor Length: 20', Width: 83" between fenders, treated wood floor
4. GVWR: 14,000 lbs; Cargo capacity: 11,000 lbs. min
5. Swing up ramps
6. 7,000 lb jack
7. 6 inch channel main frame, 3 inch channel cross members
8. Adjustable coupler - 2-5/16"
9. All wheel brakes
10. Brake and turn lights, safety chains, sealed wiring harness, spare tire (with rim).
11. Delivery to Oahu at: 41-645 Mokulama Street, Waimanalo, HI 96795
EQUIPMENT TRAILER MINIMUM SPECIFICATIONS, 18'
1. Condition: New, from an established trailer manufacturer.
2. Model/Type: 2024 manufacture date or newer, Big Tex 14EB or approved equal*
3. Bed Dimensions: Floor Length: 18', Width: 83" between fenders, treated wood floor
4. GVWR: 14,000 lbs; Cargo capacity: 11,000 lbs. min
5. Swing up ramps
6. 7,000 lb jack
7. 6 inch channel main frame, 3 inch channel cross members
8. Adjustable coupler - 2-5/16"
9. All wheel brakes
10. Brake and turn lights, safety chains, sealed wiring harness, spare tire (with rim).
11. 1 each delivery to Hawai'i Island, at 66-1220 Lalamilo Farm Road, Unit B, Kamuela, HI
96743
12. 1 each delivery to Molokai Island, 801 Puupeelua Ave, Hoolehua, HI 96729
S-6 DOASW18

RATCHET STRAPS
1. 2" wide, UV resistant polyester webbing
2. 10,000 lb min break strength
3. Steel J-hooks on each end
4. Corrosion resistant ratchet mechanism
5. 15 feet minimum length
3/8" CHAINS AND RATCHET CHAIN BINDER
1. 3/8" chain, Grade 70, 15 ft min length, yellow galvanized coating, integrated hooks on each
end
2. working load limit (WLL) of 6600 lbs
3. Ratchet Binder: 3/8" -1/2"; working load limit of 9,200 lbs
5/16" CHAINS AND RATCHET CHAIN BINDER
1. 5/16" chain, Grade 70, 10 ft min length, yellow galvanized coating, integrated hooks on each
end
2. working load limit (WLL) of 4700 lbs
3. Ratchet Binder: 5/16" -3/8"; working load limit of 5400 lbs
SPECIAL PROVISIONS
1. INTRODUCTION
Pursuant to 103D-305, Hawai'i Revised Statutes, the State of Hawai'i, Department of
Agriculture and Biosecurity, Agricultural Resource Management Division (hereinafter
referred to as "ARMD") is accepting quotes for new trailers, in accordance with the
following specification. All costs including taxes and any associated cost shall be
included in the bid provided by the Bidder.
2. TERMS AND ACRONYMS USED HEREIN
Procurement Officer The Chairperson of the Board of Agriculture
State = All agencies, including ARMD participating in this agreement
CPO = The Chief Procurement Officer of the State Procurement Office of the State of
Hawai'i.
SPO = State Procurement Office of the State of Hawai'i, located at 1151 Punchbowl
Street, Room 416, Honolulu, Hawai'i 96813, P.O. Box 119, Honolulu, Hawai'i
96810-0119.
S-7 DOASW18

ARMD = Agricultural Resource Management Division, located at 1428 South King
Street, Honolulu, Hawai'i 96814.
103D = Any individual, partnership, firm, corporation, joint venture, or other entity
Bidder or Offeror = submitting directly or through a duly authorized representative or agent, a
bid/quote for the good, service, or construction contemplated.
CA = Contract Administrator
GET = General Excise Tax
GC = State of Hawai'i, Office of the Attorney General, 103D General Conditions,
and/or Department of Land and Natural Resources Interim General Conditions,
1994, as amended
HRS = Hawai'i Revised Statutes
HAR = Hawai'i Administrative Rules
IFB = Invitation for Bids
RFQ = Request for Quote
3. AUTHORITY
This IFB is issued under the provisions of the State Procurement Code
(HRSChapter 103D) and the State Procurement Office's applicable Directives, Circulars,
and administrative rules. All prospective Offerors are charged with the presumptive
knowledge of all applicable legal authorities. Submission of a valid executed offer by any
prospective Offeror shall constitute admission of such knowledge on the part of such
prospective Offeror. Any Agreement arising out of this offer is subject to the approval of
the State Department of the Attorney General, as to form and to all further approvals as
required by statutes, administrative rule, order, or other directives.
4. CONTACT
The Contact for this Request is:
Bryce Yoshimori
Agricultural Resource Management Division
1428 South King Street
Honolulu, Hawai'i 96814
Phone: (808) 973-1123
5. BID PREPARATION
Bid Submittal: Bids shall be submitted through HIePRO.
NO OFFERS WILL BE ACCEPTED AFTER THE DEADLINE SET FOR
SUBMITTING OFFERS.
Legal Name. Offers shall be submitted using the Offeror's exact legal name as
registered with the State Department of Commerce and Consumer Affairs.
Offer Price. The offer price shall be the all-inclusive price to perform the services
as specified herein. The offer price shall be the all-inclusive price and includes,
but is not limited to, all labor, taxes, and any other costs for providing the services
herein.
SPECIAL PROVISIONS S-9 DOASW18