Museum Art Education Programming

Hawai`i State Foundation on Culture and the Arts (HSFCA)
Aina Based APP Museum Art Education programming for
Capitol Modern, the Hawaii State Art Museum (HiSAM)
Administrative Support
Goals and Objectives
This contract will provide administrative support necessary for implementing an aina based on the Art in
Public Places (APP) education program for Capitol Modern, the Hawaii State Art Museum (HiSAM).
The Hawai`i State Art Museum was established in 2002 to provide educational programming and
intellectual access to the Art in Public Places (APP) Collection of the HSFCA. The aina based APP
education program with Capitol Modern, HiSAM Program is a standards-based museum outreach
education program for Hawaii Department of Education (DOE) public and public charter school students
Grades 2-6 and their teachers. The program provides multidisciplinary arts education using works of art
from the APP collection on view at the museum as a catalyst for learning. The period of performance for
this contract shall be July 01, 2026, through June 30, 2027.
Minimum Qualifications
* 5 years' experience planning, coordinating, documenting, developing collateral for and evaluating
multi-disciplinary standards-based art museum outreach education programs for grades 2-6.
* 10 years' experience working with each: 1. Hawai`i DOE administrators, teachers, systems,
and procedures and 2. Teaching Artists of all arts disciplines.
* 10 years' experience planning, coordinating, and evaluating professional development programs for
Teaching Artists, classroom teachers and museum presenters using ARTS FIRST common language
and strategies.
* 5 years' experience with museum education outreach program design supporting National Core Arts
Standards, Na Hopena A`o (HA) and Social Emotional Learning (CASEL Wheel).
* 5 years' experience organizing and coordinating program application processes and selection
panel meetings.
* 5 years' experience in fiscal coordination for museum outreach education programs.
* Oahu-based staff available for on-site meetings and occasional hands-on program assistance.
Tasks
Contractor will assist with the implementation of the HSFCA's aina based APP education program at
Capitol Modern, HiSAM, Program by working in collaboration with the HSFCA Museum Education
Coordinator to:
* Conceptualize program theme and strategies.
* Monitor program quality and make changes to strengthen and improve the program.
* Ensure that all scheduling for the education program including aina based activities is within the HSFCA
calendar.
* Develop informational, promotional, educational, and evaluation materials for the program.
* Develop educational materials for museum visits.
* Schedule, plan and implement profession development, planning, and reflection
sessions for the teaching cohort (aina based educator, teaching artist, and classroom
teacher), participants and program staff.
* Design an art museum, aina based, education outreach program content that supports
Common Core State Standards, HCPS III Fine Arts Standards.
* Prepare draft budget for upcoming year.
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* Provide occasional aina based on-site support.
* Maintain clear and regular communication with HSFCA staff; attend meetings as arranged or required.
Contractor will work independently, with regularly scheduled reports to/meetings with HSFCA staff, to:
* Liaison/coordinate with schools
Liaison/coordinate with granted schools, teaching cohort to schedule field trips to aina based
sites, and classroom visits; coordinate for substitutes/change of dates as needed.
Create email groups of principals and school contacts.
Prepare mail-outs to participating schools as needed.
Conduct pre-visit orientation meetings with principals and participating teachers of granted
schools (at the school).
Contract aina based community partner to make payments/purchase.
Collect from aina based community partner form W-9 for each educator and teaching artist.
Contract with aina based community partner for services of aina based educators and teaching
artists.
Inventory and purchase supplies
* Provide program oversight/evaluation/documentation.
Prepare orientation materials for staff and program participants.
Document program (to include application pdfs, updated program data, projected and actual
costs, photo/video presentations, deliverables from schools, lesson plans, work samples);
Prepare and submit final report to HSFCA.
Conduct program evaluation.
Monitor that program activities and requirements are being completed; collect and file
deliverables from program staff and participants.
Oversee and document the professional development sessions for teachers of granted schools.
Arrange hospitality (refreshments, lunch as needed, reimbursement for parking/taxi)
Provide occasional on-site support.
* Deliverables
Liaison/school coordination. Schedules for school field trips to aina based sites.
Contracting and payments/purchasing.
Record of payments for contracted work by HSFCA contract end date
Program oversight/evaluation/documentation.
Prepare orientation packets for staff and program participants.
Distribute, collect, and summarize evaluation forms from each aina based educator, teaching
artist and classroom teacher by 2 weeks after the end date of each residency.
Digitized documentation portfolio to HSFCA by the contract end date (to include application pdfs,
updated program data, projected and actual costs, photo/video presentations, deliverables from
schools, lesson plans, work samples)
Approved HSFCA contract final report 30 days after HSFCA contract end date.
Track and report schools' compliance with program deliverables requirements.
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Budget
The proposed fiscal year 2027 budget should identify the Administrative Support costs.
Compensation
Compensation shall be paid through monthly progress billings based on the percentage of work
completed. An initial invoice (not to exceed 20% of the contract total) for start-up administrative costs
and program scheduling may be submitted for processing following the formal release of fiscal year
funds.
Evaluation
Each Offeror's solicitation will be evaluated as follows:
1. Scope of Work (45 points)
* Program Methodology (15 pts): Does the offeror demonstrate a clear understanding of
multidisciplinary, standards-based arts education? Do they show how they will use the APP
collection as a catalyst for learning?
* Logistical Planning (15 pts): Is the approach to school liaison duties and field trip scheduling
realistic and efficient? Do they have a clear process for managing aina-based site coordination?
* Project Management (15 pts): Does the proposal outline a solid plan for fiscal management
(contracting/payments) and the creation of deliverables like orientation packets and evaluation
summaries?
2. Qualifications, Samples, and References (45 points)
* Relevant Experience (20 pts): Does the offeror meet the minimum requirements (5+ years in
museum education and 10+ years with Hawaii DOE systems)? Is there a proven track record with
the local teaching artist community?
* Work Samples (15 pts): Do the provided samples (lesson plans, collateral, or documentation
portfolios) demonstrate high quality, professional design, and alignment with National Core Arts
Standards and Na Hopena Ao (HA)?
* Professional References (10 pts): Do references confirm a history of reliability, timely delivery of
administrative tasks, and successful collaboration with state or educational agencies?
3. Budget for Administrative Support (10 Points)
* Cost Reasonableness (5 pts): Is the proposed budget realistic for the scope of administrative work
described?
* Budget Detail (5 pts): Is the budget clearly itemized? Does it reflect the 20% initial payment
milestone and the monthly billing structure correctly?
Required Completed Materials to Submit
* Cover Form.
* Scope of Work Form.
* Budget Form.
* Qualifications Form.
* Professional Reference Form.
* Work Samples (as PDFs)
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