Elevator Modernization at Noel C. Taylor Academy and James Breckinridge Middle School

Location:	Virginia
Posted:	Nov 5, 2026
Due:	Dec 1, 2026
Agency:	Roanoke City Public Schools
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	RFP 3203
Publication URL:	To access bid details, please log in.

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Purchasing Department

P. O. Box 13145 • Roanoke, VA 24031

(540) 853-1348 • Fax (540) 853-2836

November 5, 2026

REQUEST FOR PROPOSAL

RFP 3203

Notice is hereby given of the intention of the School Board for the City of Roanoke, Virginia (“Owner”), to

contract for:

ELEVATOR MODERNIZATION AT NOEL C. TAYLOR LEARNING ACADEMY

AND BRECKINRIDGE MIDDLE SCHOOL

Proposal Submission Requirements:

Proposals must be received by the Due Date and Time at bids.purchasing@rcps.info.

Due Date and Time: December 1, 2026; 3:00 P.M.

Announcement of Award: Upon the award or the announcement of the decision to award a contract

as a result of this Request for Proposal (“RFP”), the Director of Purchasing will publicly post such notice on the

Roanoke City Public Schools’ website (https://www.rcps.info/departments/fiscal-services/purchasing) (Click

on “Recent Awards”) for a minimum 10-day period.

ROANOKE CITY SCHOOL BOARD

Eric Thornton

Purchasing Director

******************************************************************************************

Electronic Invitation to Bid/RFP Retrieval Instructions: Full copies of Requests for Proposals, Bids, and

Addenda must be retrieved over the Internet at the following address:

https://www.rcps.info/departments/fiscal-services/purchasing.

Click on “Current Opportunities”

******************************************************************************************

This Public Body does not discriminate against Faith-Based Organizations

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TABLE OF CONTENTS

REQUEST FOR PROPOSAL

RFP 3203

ELEVATOR MODERNIZATION AT NOEL C. TAYLOR LEARNING ACADEMY

AND BRECKINRIDGE MIDDLE SCHOOL

PAGE

I. PURPOSE

II. BACKGROUND

III. STATEMENT OF NEED

IV. CONTRACT PERIOD

V. PRE-PROPOSAL CONFERENCE

VI. CALENDAR OF EVENTS

VII. PROPOSAL SUBMITTAL REQUIREMENTS AND PREPARATION

VIII. EVALUATION AND AWARD OF CONTRACT

IX. COOPERATIVE PROCUREMENT

X. GENERAL TERMS AND CONDITIONS

XI. SPECIAL TERMS AND CONDITIONS

XII. ADDITIONAL FORMS

ATTACHMENT A – PRICE PROPOSAL

EXHIBIT #1 – MASTER ELEVATOR MODERNIZATION SPECIFICATIONS

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RFP 3203

ELEVATOR MODERNIZATION AT NOEL C. TAYLOR LEARNING ACADEMY

AND BRECKINRIDGE MIDDLE SCHOOL

PURPOSE

The purpose of this Request for Proposal (“RFP”) is to solicit sealed proposals through competitive

negotiation for Elevator Modernization at Noel C. Taylor Learning Academy and Breckinridge Middle

School for the School Board of the City of Roanoke, more commonly known as Roanoke City Public

Schools. Roanoke City Public Schools (“RCPS”, “Owner”, or “Division”) intends to retain a qualified

firm(s) (“Contractor”, “Offeror”) to provide these services for the Division. RCPS reserves the right

to make an award to one or more qualified firms.

RCPS will select the Contractor, or Contractors, who, in the aggregate, most completely meet the

needs of the Division.

This document establishes the anticipated services to be performed and outlines the evaluation and

selection process. However, this document does not guarantee a contract.

II. BACKGROUND

Roanoke City Public Schools (“RCPS”) is a progressive urban school district serving the City of

Roanoke, Virginia. The district is comprised of seventeen elementary schools, five middle schools,

two high schools, the Roanoke Valley Governor’s School for Science and Technology, the Noel C.

Taylor Learning Academy, Forest Park Academy (which serves overage and under-credited middle

school and high school students), adult education programs, career and technical education

programs, preschool programs for low-income families, and after-school programs to assist

students needing additional instruction.

RCPS has approximately 13,700 students and approximately 2,200 employees.

III. STATEMENT OF NEED

A. Project Description

Roanoke City Public Schools ("RCPS") is soliciting proposals from qualified elevator

modernization contractors to furnish all labor, supervision, engineering, project management,

materials, equipment, programming, permits, inspections, testing, commissioning, training, and

incidentals necessary to complete the modernization of the existing hydraulic passenger

elevators located at:

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• Noel C. Taylor Learning Academy

o 3229 Williamson Road NW, Roanoke, VA 24012

• Breckinridge Middle School

o 3901 Williamson Road NW, Roanoke, VA 24012

The intent of this procurement is to provide complete, code-compliant, reliable, maintainable,

and non-proprietary elevator systems that will provide long-term value to RCPS.

B. Scope of Work

The Contractor shall provide a complete turnkey modernization of each elevator.

Work shall include, but not be limited to:

• Complete demolition and removal of designated existing equipment.

• Installation of new hydraulic elevator equipment.

• Controller replacement.

• Hydraulic power unit replacement.

• Door operator replacement.

• Door protection system replacement.

• Traveling cable replacement.

• Landing system replacement.

• Hall stations and lantern replacement.

• Car operating panel replacement.

• Emergency communications system.

• Battery lowering system.

• Wiring replacement as required.

• Programming.

• Testing.

• Commissioning.

• State inspection.

• Final certification.

• Training of RCPS personnel.

• Warranty service.

• Closeout documentation.

The Contractor shall furnish all labor, materials, supervision, transportation, permits, tools,

testing equipment, programming, and incidentals necessary to provide complete operating

elevator systems.

C. RCPS Master Elevator Modernization Specifications (Exhibit #1)

All work performed under this Contract shall comply with the latest edition of the RCPS Master

Elevator Modernization Specification, which is hereby incorporated by reference and made a

part of this solicitation.

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The RCPS Master Elevator Modernization Specification establishes the minimum acceptable

technical, operational, performance, quality, warranty, documentation, and commissioning

requirements for this project.

The successful Offeror shall comply with all requirements contained therein.

D. Exceptions

Offerors shall clearly identify any exceptions to the RCPS Master Elevator Modernization

Specification. Failure to identify an exception shall constitute the Offeror's agreement to

comply with all requirements of the specification.

E. Building Work Responsibilities

The Contractor shall clearly identify work included within its proposal and coordinate all work

associated with:

• Electrical modifications

• Fire alarm interface

• Telephone service

• Data connections

• HVAC modifications

• Machine room ventilation

• Machine room lighting

• Pit lighting

• Structural modifications

• Cab flooring

• Painting

• Permits

• State inspections

Any exclusions shall be specifically identified within the proposal.

F. Damage to RCPS Premises

The Contractor shall repair and/or replace any damage done

to any RCPS property by their employees or resulting from Contractor’s services as soon as

practicable, but in any event, no more than ten (10) calendar days after notification by the

RCPS. All such repairs or replacements shall be completed to RCPS’ sole satisfaction. To protect

the Contractor, the Contractor shall document any damages in the project area prior to

commencing work. This written record shall be provided to RCPS prior to commencing work.

G. Elevator Out-of-Service Requirements

The Contractor shall coordinate all planned elevator outages with RCPS and obtain written

approval prior to removing any elevator from service. The Contractor shall minimize elevator

downtime and maintain the approved construction schedule.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Document Number	Documents	Due Date
RFP 3203	Elevator Modernization at Noel C. Taylor Academy and James Breckinridge Middle School	December 1, 2026

Elevator Modernization at Noel C. Taylor Academy and James Breckinridge Middle School

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