RFP - REAL ESTATE BROKERAGE SERVICES

Location:	North Carolina
Posted:	Nov 19, 2025
Due:	Dec 19, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	600RFP - REAL ESTATE
Publication URL:	To access bid details, please log in.

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COUNTY ADMINISTRATION

RFP – Real Estate Brokerage Services

Date of Issue: November 19, 2025

Questions Due Date: Wednesday, December 3, 2025, at 3:00 pm

Proposal Due Date: Friday, December 19, 2025, at 4:00 pm

Direct all inquiries concerning this RFP to:

Heather Skeens

Assistant County Manager

Email: hskeens@cumberlandcountync.gov

Phone: 910-678-7725

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued

hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND .......................................................................................................... 3

2.0 PROPOSAL INSTRUCTIONS & REQUIREMENTS.......................................................................... 3

2.1 REQUEST FOR PROPOSAL DOCUMENT ....................................................................................... 3

2.2 PROPOSAL SUBMITTAL..................................................................................................................... 3

2.3 PROPOSAL QUESTIONS ..................................................................................................................... 4

2.4 RFP TERMS & CONDITIONS ............................................................................................................. 4

3.0 NOTICES TO VENDOR .......................................................................................................................... 4

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ................................................. 4

3.2 PROPOSAL COMPLIANCE ................................................................................................................. 5

3.3 PROPOSAL EVALUATION PROCESS .............................................................................................. 5

3.4 EVALUATION CRITERIA ................................................................................................................... 5

3.5 METHOD OF AWARD .......................................................................................................................... 6

4.0 SCOPE OF WORK & VENDOR’S PROPOSAL CONTENT REQUIREMENTS............................ 6

4.1 SCOPE OF WORK ................................................................................................................................. 6

A. OBJECTIVES .................................................................................................................................................. 6

B. TASKS .............................................................................................................................................................. 6

4.2 VENDOR’S PROPOSAL REQUIREMENTS ...................................................................................... 6

A. QUALIFICATIONS AND RELATIVE EXPERIENCE OF FIRM............................................................ 7

B. PAST EXPERIENCE ...................................................................................................................................... 7

C. UNDERSTANDING THE PROJECT ........................................................................................................... 7

D. FOLLOWS PROPOSAL GUIDELINES....................................................................................................... 7

Vendor’s proposal shall demonstrate an understanding of the proposal requirements and adherence to the

proposal request. ................................................................................................................................................... 7

E. COST/FEES...................................................................................................................................................... 7

F. QUESTIONS TO THE VENDOR.................................................................................................................. 7

G. REFERENCES................................................................................................................................................. 7

5.0 CONTRACT TERMS AND CONDITIONS........................................................................................... 7

5.1 IRAN DIVESTMENT ACT .................................................................................................................... 7

5.2 E-VERIFY ................................................................................................................................................ 8

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ................................................. 8

5.4 CONTRACT CHANGES ........................................................................................................................ 8

5.5 CONTRACT TERM................................................................................................................................ 8

5.6 PRICING .................................................................................................................................................. 8

Page 1 of 15

Proposal Name: RFP – Real Estate Brokerage Services

5.7 INVOICES................................................................................................................................................ 8

5.8 PAYMENT TERMS ................................................................................................................................ 8

5.9 APPROPRIATION OF FUNDS ............................................................................................................. 8

5.10 FINANCIAL STABILITY ...................................................................................................................... 9

5.11 INSURANCE: .......................................................................................................................................... 9

5.12 GENERAL INDEMNITY ....................................................................................................................... 9

5.13 ENTIRE CONTRACT ............................................................................................................................ 9

5.14 CONTRACT CANCELLATION ........................................................................................................... 9

5.15 LAWS AND ORDINANCES ................................................................................................................ 10

5.16 COMPLIANCE WITH LAWS............................................................................................................. 10

5.17 CONTRACTOR REPRESENTATIONS ............................................................................................ 10

ATTACHMENT A: INSTRUCTIONS TO VENDORS .................................................................................. 11

ATTACHMENT B: EXECUTION OF PROPOSAL...................................................................................... 13

ATTACHMENT C: CERTIFICATION OF FINANCIAL CONDITION..................................................... 14

ATTACHMENT D: BROKER LICENSURE & AGENCY DISCLOSURE CERTIFICATION ............... 15

Page 2 of 15

Proposal Name: RFP – Real Estate Brokerage Services

1.0 PURPOSE AND BACKGROUND

The County of Cumberland is building an Unhoused Support Center to address the needs of individuals who are

homeless or at risk of becoming homeless. The County is researching options for a suitable site within Fayetteville City

limits that will meet the current land requirements. The selected Real Estate Broker will work with the County to secure

a location, address unexpected issues as needed and work with the County’s Attorney Office to facilitate one or more

commercial real estate transactions.

Sites can be vacant or require removal of current structures. Require at least 3&1/2 acres of land which includes the

building, parking and any potential retention pond.

2.0 PROPOSAL INSTRUCTIONS & REQUIREMENTS

2.1 REQUEST FOR PROPOSAL DOCUMENT

The RFP is comprised of the base RFP document, any attachments, and any addenda released before contract award. All

attachments and addenda released for this RFP in advance of any contract award are incorporated herein by reference.

By submitting a proposal, the vendor agrees to meet all stated requirements in this section as well as any other

specifications, requirements and terms and conditions stated in this RFP. If a vendor is unclear about a requirement or

specification or believes a change to a requirement would allow for the County to receive a better proposal, the vendor

is urged and cautioned to submit these items in the form of a question during the question-and-answer period in

accordance with Section 2.3.

Vendors shall populate all attachments of this RFP that require the vendor to provide information and include an

authorized signature where requested. Failure to include required documents and/or signatures, where requested, will

result in rejection of submitted proposals.

2.2 PROPOSAL SUBMITTAL

Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received

at the email address indicated in the table below.

Email address for delivery of proposal electronically

SUBJECT LINE: RFP - Real Estate Brokerage Services

hskeens@cumberlandcountync.gov

IMPORTANT NOTE: All proposals shall be electronically received by the email address listed above on or before

4:00 PM on Friday, December 19, 2025, deadline regardless of the method of delivery. All risk of late arrival due to

unanticipated delay is entirely on the vendor. It is the sole responsibility of the vendor to have the proposal to the County

department specified by the specified time and date of opening. Any proposal received after the proposal submission

deadline will be rejected.

All proposal addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site

https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to

hskeens@cumberlandcountync.gov will receive addendums by email.

Page 3 of 15

Proposal Name: RFP – Real Estate Brokerage Services

2.3 PROPOSAL QUESTIONS

Written questions shall be emailed to hskeens@cumberlandcountync.gov by Wednesday, December 3, 2025, at 3:00

PM. Vendors should enter “RFP - Real Estate Brokerage Services: Questions” as the subject for the email. Questions

will not be answered by phone. Question submittals should include a reference to the applicable RFP section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,

https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this RFP.

Vendors who submit an intent to bid will receive addendums by email. Vendors shall rely only on written material

contained in an Addendum to this RFP. Vendors should not contact any other County employees, besides those

listed above, during the bid process. Vendors who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the RFP or that the County determines will produce

information required in order for all vendors to submit a responsible proposal, may be answered at the County’s

discretion after the specified date and time. Such questions that are received after the deadline are not guaranteed to be

answered and if the questions qualify as “minute in nature” shall be determined at the sole discretion of the County.

2.4 RFP TERMS & CONDITIONS

It shall be the vendor’s responsibility to read the instructions, the County’s terms and conditions, all relevant exhibits

and attachments, and any other components made a part of this RFP and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued

in connection with this RFP.

Questions, issues, or exceptions regarding any term, condition, or other component within this RFP, must be submitted

as questions in accordance with the instructions in Section 2.3 PROPOSAL QUESTIONS. Vendor’s proposal shall

constitute a firm offer.

If a vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during

the question period, in accordance with the instructions in this RFP, about whether specific language proposed as a

modification is acceptable to or will be considered by the County. It is the County’s sole discretion to accept or reject

requested modifications and/or exceptions.

3.0 NOTICES TO VENDOR

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY

PROHIBITED COMMUNICATION: Each vendor submitting a proposal, including its representatives,

subcontractors, and suppliers, is prohibited from having any communication with any employees or members of the

board of commissioners of the County except those employees of the County’s Department as designated in this RFP.

A vendor who does not comply with this provision may be disqualified from award of a contract.

!IMPORTANT INFORMATION! CONFIDENTIAL INFORMATION: The proposal must not contain any

information marked as “confidential” or as a “trade secret” or in any other manner as to indicate that it is information

protected by the Trade Secrets Protection Act ( the “Act”) as set out in Article 24 of Chapter 66 of the North Carolina

General Statutes, unless the vendor has noticed the County Department of its intent to designate any information

in the proposal as such and received permission from the County Department to do so in writing. Vendor’s notice

to the County Department must be in writing and must describe the information for which confidentiality is requested

and explain how the information is a “trade secret” as defined in G.S. § 66-152(3). If the County Department determines

the information for which confidentiality is requested is a “trade secret” covered by the Act, it will notify the vendor how

to mark the information in the proposal and will identify the measures that County will take to protect the confidentiality

of the information. Vendor’s submission of a proposal after receipt of this notice from the County Department shall be

Page 4 of 15

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	600RFP - REAL ESTATE
Project Title:	RFP - REAL ESTATE BROKERAGE SERVICES
Description:	RFP - REAL ESTATE BROKERAGE SERVICES
Opening Date:	12/19/2025 4:00 PM
Posted Date:	11/20/2025
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600RFP - REAL ESTATE	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2025-12-19T16:00:00.0000000	Posted Date * 2025-11-19T16:27:15.0000000Z	Commodity Code Real estate services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jessica Hullender
Description RFP - REAL ESTATE BROKERAGE SERVICES
Description RFP - REAL ESTATE BROKERAGE SERVICES
Attachments RFP - Real Estate Brokerage Services.pdf (239.02 KB)