Print/mail Services
| Location: | North Carolina |
|---|---|
| Posted: | Nov 19, 2025 |
| Due: | Dec 1, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 63-DMP1142625 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 63-DMP1142625 |
| Project Title: | Print/mail Services |
| Description: | Print/Mail Services - 2026 Admitted Student Packet |
| Opening Date: | 12/1/2025 5:00 PM |
| Posted Date: | 11/20/2025 |
| Status: | Open |
| Department: | NORTH CAROLINA STATE UNIVERSITY |
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Solicitation Number
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63-DMP1142625
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Department
NORTH CAROLINA STATE UNIVERSITY
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Status Reason
Open
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Opening Date
2025-12-01T17:00:00.0000000
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Posted Date
*
2025-11-19T16:26:04.0000000Z
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Commodity Code
Printing
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Mandatory Conference/Site Visit
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Special Instructions
Questions Due Date & Time: 11/24/2025, 12:00 PM; County, Wake
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Jessica Bowley
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Description
Print/Mail Services - 2026 Admitted Student Packet
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Attachments
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Attachment Preview
NC STATE UNIVERSITY
PROCUREM ENT & BUSINESS SERVICES
Mailing Address (USPS only): Campus Box 7212 Raleigh,
NC 27695-7212
Shipping Address: Admin. I, 2721 Sullivan Drive, Suite 1100,
Raleigh, NC 27607
Phone (919) 515-2171
November 19, 2025
REQUIRED SUPPLIER INFORMATION:
Supplier Name & Address:
REQUEST FOR QUOTATION
(This is not an order)
Authorized Rep's Name:
Quote# DM P1142625
Questions Due Date & Time:
November 24, 2025, 12:00 noon
Due Date & Time:
December 1, 2025, 5:00 PM
Buyer Contact Information:
Dianne Coxson
dmpantel(@ncsu.edu, (919) 513-4335
Requisition #: 0001142625
Using Department:
Undergrad Admissions
FOB: DESTINATION - FREIGHT PREPAID
(unless otherwise indicated on RFQ)
Title:
Email:
Phone#:
Authorized Representative Signature/Date:
Type of Organization:
D Individual
D Partnership
D Corporation
D Other:
Indicate if other than Large Business:
0 Disabled
0 Minority
0 Small
0 Women-Owned
ATTACHMENTS AND COMMENTS:
By responding to this RFQ, supplier acknowledges acceptance of specified Terms and Conditions, which are also located:
httes:llerocurement.ofa.ncsu.edulsueelier-centerldoing-business-with-nc-statel
□ D General Terms & Conditions
RentalTerms & Conditions
□ 0 General Terms & Conditions w/ Software
Lease/Purchase Terms & Conditions
□ D General Terms & Conditions with EO50
Charter Bus Terms & Conditions
□ ■ Software Terms & Conditions
Service Terms & Conditions
□ 0 Software as a Service Terms & Conditions
Other:
You MUST register and upload this quote as a PDF to the Bonfire Public Portal here:
https://ncsu.bonfirehub.com/opportunities/211222
QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.
NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process.
DEBARMENT CERTIFICATION: By signing the execution p age, bidder certifies to the best of its knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State
agency.
RFQ #63-DMP1142625
Print/mail Services
Deadline for Questions 12:00pm, 11/24/25
All Questions must be submitted in writing, by
Email to dmpantel@ncsu.edu
NO PHONE CALLS ACCEPTED.
Communication with the end user while the bid is in process is strictly prohibited.
PROJECT DESCRIPTION: Print/Mail Services - 2026 Admitted Student Packet
PAGE 2 OF 2
#
Item Description
1 Envelopes - print cost
Quantity
25,000
2 Two-Pocket Folder with Die Cut Pockets - print cost 25,000
3 Admissions Acceptance Letter - print cost
25,000
4 Sticker Sheet - print cost
25,000
5 Handout A - S-Block - print cost
25,000
6 Handout B: Belltower Handout - print cost
25,000
7 Handout C: Pennant Handout - print cost
25,000
8 Handout D: Ticket Handout - print
25,000
9 Mailing #1 Early Action, Mail date: 2/6/2026
15,100
10 Mailing #2: Transfer 1 Release, Mail date: 3/6/2026
Mailing #3: Regular Decision + Spring Connect,
11 Mail date: 4/3/2026
700
6,100
12 Mailinq #4: Transfer 2 Release, Mail date: 4/17/2021 1,900
13 Deliver upon printing to CB 7103, 106 Peele Hall
1,200
Unit
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
Unit Cost Extended Cost
NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt # 400021.
An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the
quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the quote
closing date. Addenda are posted at httQs://evQ.nc.gov/.
NC STATE UNIVERSITY UNDERGRADUATE ADMISSIONS
PRINT SPECIFICATIONS
Project Name: 2026 Admitted Student Packet
Target Print and Delivery:
Total Quantity: 25,000 copies
Printed packets will be delivered or mailed on scheduled dates below.
● Deliver upon printing: 1,200 copies of the packet (fully assembled, with the folders placed into the
envelopes and sealed) to NC State Undergraduate Admissions at:
NC State University
Attn: Caroline Funkhouser
Campus Box 7103
106 Peele Hall
Raleigh, NC 27695
● Mailing #1: Early Action
○ Total quantity: 15,100
○ Mailing Date: February 6, 2026
● Mailing #2: Transfer 1 Release
○ Total quantity: 700
○ Mailing Date: March 6, 2026
● Mailing #3: Regular Decision + Spring Connect
○ Total quantity: 6,100
○ Mailing Date: April 3, 2026
● Mailing #4: Transfer 2 Release
○ Total quantity: 1,900
○ Mailing Date: April 17, 2026
Full count quantity with no shortage. Any overage must be included in the pricing submitted. NC
State will only pay for the quantity ordered.
Please add all delivery charges in the quote.
Project Components
1. Envelope
Envelope Specifications
Size and Type: (W) 9 in x (H) 12 in Open Side Booklet Envelope
Pages:
2 pages (front and back printing)
Paper:
28# Booklet White Wove Envelope
Ink:
4 color process /0, no bleeds
2. Two-Pocket Folder with Die Cut Pockets
Folder Specifications
Size:
(W) 8.5 in x (H) 11 in
Paper:
100# Cover, Matte, White
Ink:
CMYK
Registration: Tight
Coverage:
Heavy
Bleeds:
Yes, throughout
Finishing:
Trim, Score, Folds, Glue pockets
Die Cuts:
Yes
3. Admissions Acceptance Letter
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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