Non-IT IFB or RFQ Agency Goods Sourcing Event Template
| Location: | North Carolina |
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| Posted: | Nov 19, 2025 |
| Due: | Dec 1, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | Doc1855468042 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | Doc1855468042 |
| Project Title: | Non-IT IFB or RFQ Agency Goods Sourcing Event Template |
| Description: | |
| Opening Date: | 12/1/2025 2:00 PM |
| Posted Date: | 11/20/2025 |
| Status: | Open |
| Department: | DEPARTMENT OF PUBLIC SAFETY |
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Solicitation Number
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Doc1855468042
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Department
DEPARTMENT OF PUBLIC SAFETY
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Status Reason
Open
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Opening Date
2025-12-01T14:00:00.0000000
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Posted Date
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2025-11-19T16:12:34.0000000Z
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Commodity Code
Heating and cooling and air conditioning HVAC construction and maintenance services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Heather Melton
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Description
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Attachments
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Attachment Preview
STATE OF NORTH CAROLINA
Department of Public Safety
Request for Quote #: 19-RFQ-1855468071-HMM
NCNG Fort Bragg Water Heater Replacement
Date Issued: November 19, 2025
Quote Due Date: ASAP or by December 1, 2025
At 2:00 PM ET
Direct all inquiries concerning this RFQ to:
Heather Melton
Procurement Specialist II
STATE OF NORTH CAROLINA
Request for Quote #
19-RFQ-1855468071-HMM
______________________________________________________
For internal State agency processing, including tabulation of quotes, provide your company’s eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your quote.
Failure to do so may subject your quote to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login
Ver. 11/2023
STATE OF NORTH CAROLINA
Division of Purchasing & Logistics’
Refer ALL Inquiries regarding this RFQ to: Heather
Melton
Procurement Lead through the Message Board in
the Sourcing Tool. See section 2.6 for details.
Request for Quote #: 19-RFQ-1855468071-HMM
Quotes will be opened: ASAP or by December 1, 2025 @ 2:00 pm ET
Using Agency: NC National Guard Fort Bragg
Requisition No.: RQ240641
Commodity No. and Description: 721512 Heating & Cooling and air
conditioning
EXECUTION
In compliance with this Request for Quote (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are quote, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this quote is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A
of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this
quote response to the RFQ, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware
that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.
By executing this quote, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign quote prior to submittal may render quote invalid and it MAY BE REJECTED. Late quotes cannot be
accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER:
TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Ver: 11/2023
1
Quote Number: 19-RFQ-1855468071-HMM
Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least ninety (90) days from date of quote opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFQ.
QUOTE ACCEPTANCE
If your quote is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement
between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of North Carolina Department of Public Safety)
Ver: 11/2023
2
Quote Number: 19-RFQ-1855468071-HMM
Vendor: ____________________________________
1.0
PURPOSE AND BACKGROUND .................................................................................................................................................4
2.0
GENERAL INFORMATION...........................................................................................................................................................4
2.1
REQUEST FOR QUOTE DOCUMENT..........................................................................................................................................4
2.2
E-PROCUREMENT FEE ...............................................................................................................................................................4
2.3
NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS .....................................................................................4
2.4
RFQ SCHEDULE ..........................................................................................................................................................................4
2.5
QUOTE SUBMITTAL.....................................................................................................................................................................5
2.6
QUOTE CONTENTS .....................................................................................................................................................................5
2.7
DEFINITIONS, ACRONYMS, AND ABBREVIATIONS...................................................................................................................6
3.0
METHOD OF AWARD AND QUOTE EVALUATION PROCESS ..................................................................................................6
3.1
METHOD OF AWARD...................................................................................................................................................................6
3.2
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ................................................................6
3.3
PERFORMANCE OUTSIDE THE UNITED STATES .....................................................................................................................7
3.4
INTERPRETATION OF TERMS AND PHRASES..........................................................................................................................7
4.0
REQUIREMENTS .........................................................................................................................................................................7
4.1
PRICING .......................................................................................................................................................................................7
4.2
TRANSPORTATION AND IDENTIFICATION ................................................................................................................................7
4.3
DELIVERY AND INSTALLTION ....................................................................................................................................................8
4.4
AUTHORIZED RESELLER............................................................................................................................................................8
4.5
WARRANTY..................................................................................................................................................................................8
4.6
MAINTENANCE MANUAL.............................................................................................................................................................8
4.7
FINAL INSPECTION .....................................................................................................................................................................8
4.8
HUB PARTICIPATION ..................................................................................................................................................................8
4.9
VENDOR’S REPRESENTATIONS ................................................................................................................................................9
4.10
AGENCY INSURANCE REQUIREMENTS MODIFICATION..........................................................................................................9
4.11
LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ..............................................................................................9
5.0
PRODUCT SPECIFICATIONS ......................................................................................................................................................9
SPECIFICATIONS ........................................................................................................................................................................9
5.2
CERTIFICATION AND SAFETY LABELS....................................................................................................................................10
5.3
DEVIATIONS ..............................................................................................................................................................................10
6.0
CONTRACT ADMINISTRATION.................................................................................................................................................11
6.1
CONTRACT MANAGER..............................................................................................................................................................11
6.2
CONTINUOUS IMPROVEMENT .................................................................................................................................................11
6.3
INVOICES ...................................................................................................................................................................................11
6.4
DISPUTE RESOLUTION.............................................................................................................................................................11
6.5
PRODUCT RECALL....................................................................................................................................................................11
6.6
CONTRACT CHANGES..............................................................................................................................................................12
ATTACHMENT B: INSTRUCTIONS TO VENDORS ........................................................................................................................................................14
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS....................................................................................................21
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ...............................................................................................................................34
ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR ...............................................................................................................................36
ATTACHMENT F: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, & COOPERATIVE AGREEMENTS ...........................................................................37
Ver: 11/2023
3
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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