Install Asphalt Parking Lot Peppermint Park Greenville, NC

City of Greenville 07.14.26
Peppermint Park Parking Lot Paving Issue for Bid
Contract No. 4676
SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative provisions for coordinating construction operations on Project
including, but not limited to, the following:
1. General Project coordination procedures.
2. Coordination Drawings.
3. Project meetings.
1.2 COORDINATION
A. Coordination: Coordinate construction operations included in various Sections of the Specifications to
ensure efficient and orderly installation of each part of the Work. Coordinate construction operations,
included in different Sections, that depend on each other for proper installation, connection, and
operation.
1. Schedule construction operations in sequence required to obtain the best results where
installation of one part of the Work depends on installation of other components, before or after
its own installation.
2. Coordinate installation of different components with other contractors to ensure maximum
accessibility for required maintenance, service, and repair.
3. Make adequate provisions to accommodate items scheduled for later installation.
B. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures
required for coordination. Include such items as required notices, reports, and list of attendees at
meetings.
1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is
required.
C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures
with other construction activities and activities of other contractors to avoid conflicts and to ensure
orderly progress of the Work. Such administrative activities include, but are not limited to, the
following:
1. Preparation of Contractor's Construction Schedule.
2. Preparation of the Schedule of Values.
3. Installation and removal of temporary facilities and controls.
4. Delivery and processing of submittals.
5. Progress meetings.
6. Preinstallation conferences.
7. Project closeout activities.
1.3 SUBMITTALS
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City of Greenville 07.14.26
Peppermint Park Parking Lot Paving Issue for Bid
Contract No. 4676
1.4 PROJECT MEETINGS
A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.
1. Attendees: Inform participants and others involved, and individuals whose presence is required,
of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and
times.
2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.
3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting
minutes to everyone concerned, including Owner and Architect, within 3 days of the meeting.
B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a
time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.
Hold the conference at Project site or another convenient location. Conduct the meeting to review
responsibilities and personnel assignments.
1. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor
and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned
parties shall attend the conference. All participants at the conference shall be familiar with
Project and authorized to conclude matters relating to the Work.
2. Agenda: Discuss items of significance that could affect progress, including the following:
a. Tentative construction schedule.
b. Phasing.
c. Critical work sequencing.
d. Designation of responsible personnel.
e. Procedures for processing field decisions and Change Orders.
f. Procedures for processing Applications for Payment.
g. Distribution of the Contract Documents.
h. Submittal procedures.
i. Preparation of Record Documents.
j. Use of the premises.
k. Responsibility for temporary facilities and controls.
l. Parking availability.
m. Office, work, and storage areas.
n. Equipment deliveries and priorities.
o. First aid.
p. Security.
q. Progress cleaning.
r. Working hours.
C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each
construction activity that requires coordination with other construction.
1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected
by the installation and its coordination or integration with other materials and installations that
have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting
dates.
2. Agenda: Review progress of other construction activities and preparations for the particular
activity under consideration, including requirements for the following:
a. Contract Documents.
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City of Greenville 07.14.26
Peppermint Park Parking Lot Paving Issue for Bid
Contract No. 4676
b. Options.
c. Related Change Orders.
d. Purchases.
e. Deliveries.
f. Submittals.
g. Review of mockups.
h. Possible conflicts.
i. Compatibility problems.
j. Time schedules.
k. Weather limitations.
l. Manufacturer's written recommendations.
m. Warranty requirements.
n. Compatibility of materials.
o. Acceptability of substrates.
p. Temporary facilities and controls.
q. Space and access limitations.
r. Regulations of authorities having jurisdiction.
s. Testing and inspecting requirements.
t. Required performance results.
u. Protection of construction and personnel.
3. Record significant conference discussions, agreements, and disagreements.
4. Do not proceed with installation if the conference cannot be successfully concluded. Initiate
whatever actions are necessary to resolve impediments to performance of the Work and
reconvene the conference at earliest feasible date.
D. Progress Meetings: Conduct progress meetings at monthly intervals. Coordinate dates of meetings
with preparation of payment requests.
1. Attendees: In addition to representatives of Owner and Architect, each contractor,
subcontractor, supplier, and other entity concerned with current progress or involved in
planning, coordination, or performance of future activities shall be represented at these
meetings. All participants at the conference shall be familiar with Project and authorized to
conclude matters relating to the Work.
2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other
items of significance that could affect progress. Include topics for discussion as appropriate to
status of Project.
a. Contractor's Construction Schedule: Review progress since the last meeting. Determine
whether each activity is on time, ahead of schedule, or behind schedule, in relation to
Contractor's Construction Schedule. Determine how construction behind schedule will
be expedited; secure commitments from parties involved to do so. Discuss whether
schedule revisions are required to ensure that current and subsequent activities will be
completed within the Contract Time.
b. Review present and future needs of each entity present, including the following:
1) Interface requirements.
2) Sequence of operations.
3) Status of submittals.
4) Deliveries.
5) Off-site fabrication.
6) Access.
7) Site utilization.
8) Temporary facilities and controls.
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City of Greenville 07.14.26
Peppermint Park Parking Lot Paving Issue for Bid
Contract No. 4676
9) Work hours.
10) Hazards and risks.
11) Progress cleaning.
12) Quality and work standards.
13) Change Orders.
14) Documentation of information for payment requests.
3. Reporting: Distribute minutes of the meeting to each party present and to parties who should
have been present. Include a brief summary, in narrative form, of progress since the previous
meeting and report.
a. Schedule Updating: Revise Contractor's Construction Schedule after each progress
meeting where revisions to the schedule have been made or recognized. Issue revised
schedule concurrently with the report of each meeting.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 01310
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City of Greenville 07.14.26
Peppermint Park Parking Lot Paving Issue for Bid
Contract No. 4676
SECTION 01315 - PROJECT MEETINGS
PART 1 - GENERAL
1.1 DESCRIPTION OF WORK
A. Work Included This Section:
1. This Section specifies administrative and procedural requirements for project meetings
including but not limited to:
a) Pre-Construction Conference.
b) Coordination Meetings.
c) Progress Meetings.
1.2 PRE-CONSTRUCTION CONFERENCE
A. A pre-construction conference shall be scheduled by the Architect and held at the Project site
or other convenient location after execution of the Agreement or Notice To Proceed,
whichever comes first and prior to commencement of construction activities.
B. Attendees:
1. The Owner, Architect, the Contractor(s) and its superintendent(s) shall each be
represented at the conference by persons authorized to conclude matters relating to the
Work.
C. Agenda:
1. Discuss items of significance that could affect progress including such topics as:
a) Work sequencing.
b) Tentative construction schedule.
c) Designation of responsible personnel.
d) Procedures for processing Change Proposal Requests and Change orders.
e) Procedures for processing Applications for Payment.
f) Submittal of Shop Drawings, Product Data and Samples.
g) Preparation of record documents.
h) Use of the premises.
i) Staging areas.
j) Security.
k) Housekeeping.
1.3 COORDINATION MEETINGS
A. The General Contractor shall conduct project coordination meetings at regularly scheduled
times convenient for all parties involved. Project coordination meetings are in addition to
specific meetings held for other purposes, such as regular progress meetings and special
Pre-installation meetings.
B. Record meeting results and distribute copies to everyone in attendance and to others
affected by decisions or actions resulting from each meeting, such as the Owner and
Architect.
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City of Greenville 07.14.26
Peppermint Park Parking Lot Paving Issue for Bid
Contract No. 4676
C. Weekly Progress Meetings:
1. To enable orderly review of progress during construction and to provide for systematic
discussion of problems, weekly project meetings shall be held throughout the construc-
tion period.
2. Persons designated by each Subcontractor shall attend and participate in weekly project
meetings shall have all required authority to commit the Contractor or Subcontractor to
decisions agreed upon in the project meetings.
3. The General Contractor shall conduct the meetings, compile minutes of each meeting
and will distribute copies to the Owner and the Architect. The General Contractor shall
distribute such other copies as he wishes. Each Contractor shall, to the maximum extent
practicable, assign the same person or persons to represent the Contractor or
Subcontractor at project meetings throughout the construction period.
D. Owner, Architect, Contractor (OAC) Project Meetings:
1. To enable orderly review of progress during construction and to provide for systematic
discussion of problems, project meetings shall be held throughout the construction period
at intervals determined prior to construction.
2. The General Contractor shall attend and participate in the OAC project meetings and
shall have all required authority to commit the Contractor and Subcontractor(s) to
decisions agreed upon in the project meetings.
3. The Architect will conduct the OAC meetings and compile minutes of each meeting and
will distribute copies to the Owner and Contractor. The Contractor shall distribute such
other copies as required. The General Contractor shall, to the maximum extent
practicable, assign the same person or persons to represent the Contractor at project
meetings throughout the construction period.
PART 2 - PRODUCTS (Not Applicable)
PART 3 - EXECUTION (Not Applicable)
END OF SECTION 01315
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City of Greenville 07.14.26
Peppermint Park Parking Lot Paving Issue for Bid
Contract No. 4676
SECTION 01330 - SUBMITTAL PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative and procedural requirements for submitting Shop Drawings,
Product Data, Samples, and other miscellaneous submittals.
B. See Division 1 Section "Construction Progress Documentation" for submitting schedules and
reports, including Contractor's Construction Schedule and the Submittals Schedule.
C. See Division 1 Section "Closeout Procedures" for submitting warranties Project Record
Documents and operation and maintenance manuals.
1.2 DEFINITIONS
A. Action Submittals: Written and graphic information that requires Architect's responsive action.
B. Informational Submittals: Written information that does not require Architect's approval.
Submittals may be rejected for not complying with requirements.
1.3 SUBMITTAL PROCEDURES
A. Coordination: Coordinate preparation and processing of submittals with performance of
construction activities.
1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals,
and related activities that require sequential activity.
2. Coordinate transmittal of different types of submittals for related parts of the Work so
processing will not be delayed because of need to review submittals concurrently for
coordination.
a. Architect reserves the right to withhold action on a submittal requiring coordination
with other submittals until related submittals are received.
B. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress
Documentation" for list of submittals and time requirements for scheduled performance of related
construction activities.
C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as
follows. Time for review shall commence on Architect's receipt of submittal.
1. If intermediate submittal is necessary, process it in same manner as initial submittal.
2. Allow 21 days for processing each resubmittal.
3. No extension of the Contract Time will be authorized because of failure to transmit
submittals enough in advance of the Work to permit processing.
D. Identification: Place a permanent label or title block on each submittal for identification.
1. Indicate name of firm or entity that prepared each submittal on label or title block.
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