Del City Lawn/Landscape Easements/Right of Ways

Location:	Oklahoma
Posted:	May 13, 2026
Due:	Jun 1, 2026
Agency:	City of Del City
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	RFP 2702-Del City Lawn/Landscape Easements/Right of Ways
Publication URL:	To access bid details, please log in.

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City of Del City

Bid No: RFP 2702

CITY OF DEL CITY AND/OR

DEL CITY MUNICIPAL SERVICES AUTHORITY (DCMSA)

REQUEST FOR PROPOSAL

BID NUMBER: RFP 2702

Mail proposals to:

Proposal for:

Mandatory Pre-Bid Meeting:

Due/Opening Date:

FINANCE DEPARTMENT PURCHASING DIVISION 3701

SE 15TH ST, DEL CITY, OK 73115

Del City Lawn and Landscape for City Easement/Right-

Of-Way

May 19, 2026 at 9 a.m. at 3701 SE 15th St, Del City, OK

June 1, 2026 at 9 a.m. at 3701 SE 15th St, Del City OK

Vendor Name:

Mailing Address:

City, State, Zip:

Phone:

E-mail Address:

FEI #:

Website

The City of Del City (“City”) and/or Del City Municipal Services Authority (“DCMSA”) is

requesting Proposals for the attached specified products and/or services. The following

document contains the terms and conditions which constitute the contract for the

specified product and/or service, including the minimum specifications. The Contractor is

required to complete this page AND “EXHIBIT B – Pricing Matrix” by filling all blanks and

submitting the Contractor’s Pricing Matrix for a full year’s cost for each location along with

a grand total for all mowing and vegetation maintenance locations per contract year. The

contract will be awarded to the lowest and best bidder, as determined by the City of Del

City and/or Del City Municipal Services Authority. Submit all documents requested to the

PURCHASING DIVISION at the above address. Place of opening Municipal Building 3701 SE

15TH Street, Del City, OK.

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City of Del City

Bid No: RFP 2702

State of

County of

that:

NONCOLLUSION AFFIDAVIT

PROPOSAL INVALID IF AFFIDAVIT NOT SIGNED AND NOTARIZED

of lawful age, being first duly sworn, on oath says

1. (s)he is the duly authorized agent of

the Bidder/Contractor ("Contractor") submitting the proposal which is attached to this statement,

for the purpose of certifying the facts pertaining to the existence of collusion among contractors

and between contractor and city officials or employees, as well as, facts pertaining to the

giving or offering of things of value to government personnel in return for special consideration

in the letting of any contract pursuant to the proposal to which this statement is attached; 2.

(s)he is fully aware of the facts and circumstances surrounding the making of the proposal and/or

the procurement of the contract to which this statement is attached and has been personally

and directly involved in the proceedings leading to the submission of such proposals; and 3.

Neither the contractor nor anyone subject to the contractor's direction or control has been a party;

a. to any collusion among contractors in restraint of freedom of competition by agreement to

proposal at a fixed rate or to refrain from proposing, b. to any collusion with any city official or

employee as to quantity, quality or price in the prospective contract, or as to any other terms of

such prospective contract, nor c. in any discussions between contractors and any city official

concerning exchange of money or other thing of value for special consideration in the letting of a

contract; d. to paying, giving or donating or agreeing to pay, give or donate to any officer or

employee of the City of Del City and/or the Del City Municipal Services Authority, any money or

other thing of value, either directly, in procuring the contract to which his/her statement is

attached.

Signature:

& sworn before me this

Notary Public

Title:

day of

,20 _

_ My commission expires

Subscribed

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City of Del City

Bid No: RFP 2702

1. ELIGIBILITY OF CONTRACTORS/EXECUTION OF PROPOSAL

The contractors shall be in good standing with the City. Contractors shall include in the bid

packet a description of their company’s capabilities, their qualifications to perform this

type of work, a list of at least three references for whom they have performed this type of

work, page one (1) above and “Exhibit B – Pricing Matrix”. The Contractor is to also

acknowledge receipt of all documents included in this bid. The City will evaluate all

proposals received and reserve the right to waive any informalities or irregularities and

select the proposal that best suits the needs of the City.

Proposal must contain an original signature of authorized representative in the spaces

provided. Proposal must be typed or printed in ink. Use of erasable ink and penciled

proposals will not be accepted. ANY AND ALL CORRECTIONS MADE BY PROPOSER TO

HIS/HER PROPOSAL MUST BE INITIALED.

Proposals must be submitted by the Bidder/Contractor (“Contractor”) on and in

accordance with the PROPOSAL/CONTRACT. All sheets bid on and this form must be

executed and submitted in a sealed envelope. DO NOT INCLUDE MORE THAN ONE

PROPOSAL PER ENVELOPE. The face of the envelope shall contain the City's address, the

date and time of the bid opening and the contract number. Proposals not submitted on

attached bid form shall be rejected. All Proposals are subject to the conditions specified

herein. Proposals which do not comply with said conditions specified herein are subject to

rejection. Proposals will be considered only on first quality products.

Proposals received after the opening date and time will not be considered.

2. NO PROPOSAL

If not submitting a proposal, respond by returning page 1, Request for Proposal, marking it

"NO PROPOSAL", Failure to respond three (3) times in succession without justification shall

be cause for removal of the vendor's name from the proposal mailing list. NOTE: To qualify

as a respondent, proposal must submit a "NO PROPOSAL" and it must be received no later

than the stated proposal opening date and time.

3. OPENING

Proposals will be opened by a City Officer and distributed to the requesting department for

review and recommendation for award and submitted to the City Council for award. It is

the contractor’s responsibility to ensure that his/her proposal is delivered at the proper

time, date and place as specified in the documents. Proposals, which for any reason are

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City of Del City

Bid No: RFP 2702

not so delivered, will not be considered. NOTE: Proposal files may be examined during

normal working hours by appointment. PROPOSAL TABULATIONS WILL NOT BE PROVIDED

BY TELEPHONE OR MAIL. TABULATIONS MAY BE OBTAINED BY VISITING

www.DemandStar.com ON THE INTERNET OR AT OUR WEBSITE www.cityofdelcity.com.

4. INSURANCE REQUIREMENTS

Bidders will be required to meet insurance requirements of no less than the following

limits.

General Liability

Auto Liability

Excess Liability

$2,000,000.00

$1,000,000.00

$1,000.000.00

5. DESCRIPTION OF WORK

The work will consist of mowing and vegetation maintenance services within rights-of-way

and City-owned properties within the City as specified in “Exhibit A”. The City reserves the

right to use other contractors, or its own forces, to perform portions of this work and will

utilize the contractor’s services solely at the discretion of the City . The City does not

guarantee any specific amount of work above the base contract amount.

The Contractor will provide personnel that are fully experienced, trained and qualified in

the mowing and vegetation maintenance services of rights-of-way. Extra manpower is to be

provided by the contractor on an as needed basis, based on contract requirements, at no

additional cost to the City. The Contractor’s equipment shall all be late model, clean and in

good operating condition. The contractor shall provide its own labor, tools, parts, fuel,

safety equipment, mowing equipment, manually operated tools, lawn maintenance

equipment, quality control and training.

6. CONTRACT TERM

The term of this agreement shall be one (1) year with four (4) option years and shall

commence on July 1, 2026 and end June 30, 2027. This agreement will be reviewed

annually and approved by the City for continuation. After the initial term of the Contract, it

may be renewed by the City and the Contractor for additional one (1) year terms upon the

same terms and conditions set forth in the bid documents, up to maximum of four (4)

annual options, by executing a written renewal agreement between the parties. The

renewal agreement is to be completed 60 days before the contract expires.

7. TERMINATION FOR CONVENIENCE OF THE CITY/DCMSA

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City of Del City

Bid No: RFP 2702

The performance of work and/or the delivery of materials ordered under this contract may

be terminated by the City/DCMSA, in whole or in part, whenever it is determined to be in

the best interest of the City/DCMSA. Any such termination shall be effected by delivery to

the vendor of a notice of termination specifying the extent to which performance of work

and/or delivery of ordered materials is terminated, and the date upon which such

termination becomes effective. After receipt of a notice of termination, the contractor shall

stop work and/or place no further orders under the contract on the date and to the extent

specified in the notice of termination. It is further agreed that the City may terminate this

Contract immediately if the Vendor fails to provide services/goods in accordance with this

contract or in any way breaches any of the provisions of the Contract.

8. AWARDS

The City reserves the right to make award(s) for services to be provided by

individual/business; and to reject any and all proposals. Contractors are cautioned to

make no assumptions unless their proposal has been evaluated as being responsive.

9. LIABILITY

The service provider shall hold and save the City/DCMSA, its officers, agents and

employees harmless against the claims by third parties resulting from the service

provider's breach of this contract or the service provider's negligence.

10. FACILITIES

The City/DCMSA reserves the right to inspect the service provider’s facilities, if any, at any

time with prior notice.

11. WAVIER

The City/DCMSA reserves the right to waive any General provisions, Special Provision, or

minor specification deviation when considered to be in the best interest of the

City/DCMSA.

12. OTHER ADDITIONAL INFORMATION

If the service provider is awarded a project, the CITY/DCMSA may request from the service

provider additional information or fill out additional forms at any time.

13. GENERAL CONDITIONS

Scope of Services

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Response Deadline	Descriptions	Download
RFP 2702-Del City Lawn/Landscape Easements/Right of Ways	June 1, 2026 \| 9:00 AM	Del City Lawn/Landscape Easements/Right of Ways	Download