Host for the G7 Deputies Finance Track, March 2027

Active

Contract Opportunity

This Request for Information (RFI) announcement is issued for the purposes prescribed in the Federal Acquisition Regulations (FAR) Part 10 "Market Research" and is for informational and acquisition planning purposes only. This announcement is NOT a Request for Quote (RFQ)/Request for Proposal (RFP). A formal solicitation is not available at this time. If a formal RFQ/RFP is released, its contents may differ from the information contained in this announcement. This an­nouncement does not constitute a commitment by the government to issue an RFQ/RFP, contract, or order. The government will not pay for any effort expended or any material provided in response to this announcement, nor will the government return any data provided. The government may also use information received to better define its requirements.

Request for Information Number: 26PRTDP0305

Project Title: Host for the G7 Deputies Finance Track, March 2027

Product Service Code: V231 – Lodging, Hotel/Motel Services

NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels

Date of this RFI: June 10, 2026

Response Due Date: 12:00 PM EST on June 26, 2026

Points of Contact:

Vivian VanHorn, Contracting Officer

vivian.vanhorn@treasury.gov

Christian Fowler, Contracting Officer

christian.fowler@treasury.gov

1.0 Description of Requirements

The Department of the Treasury (Treasury), Office of International Affairs, is requesting additional information for the current market capabilities to host the Group of Seven (G7) Finance Track Deputies meeting for two days within the outlined date range in the Statement of Work. Treasury is seeking to partner with venues and cities that have adequate sleeping rooms, meeting space, and cultural engagement activities to host a two-day meeting for Deputy Ministers and Governors for the United States in the G7 host year Please reference section 4.0, Statement of Work, for a full description of the requirement. Acquisition strategy is to be determined.

Respondents should provide a narrative describing the unique attributes and competitive advantages of the proposed city and venue for hosting a high-level government meeting. Responses should highlight factors that distinguish the destination and facility from other potential locations, including accessibility, prestige, security considerations, availability of high-quality accommodation and meeting infrastructure, and opportunities for meaningful attendee engagement. Respondents are encouraged to describe how the city and venue environment would enhance the overall meeting experience, support the objectives of senior government participants, and contribute to a productive, professional, and memorable event.

Treasury encourages both venues and destination management companies to respond.

2.0 Background Information

The Group of Seven (G7) Finance Track serves as the primary forum for economic and financial policy coordination among the G7 member countries—Canada, France, Germany, Italy, Japan, the United Kingdom, and the United States—with participation from the European Union. Led by Finance Ministers and Central Bank Governors, Finance Track provides a platform for member countries to address global economic and financial challenges, promote international financial stability, and coordinate responses to emerging risks affecting the global economy.

Since its inception, the G7 Finance Track has played a critical role in fostering cooperation on issues such as global economic growth, fiscal and monetary policy, international taxation, financial market resilience, sovereign debt sustainability, financial crime prevention, and support for developing economies. In recent years, discussions have expanded to include topics such as economic security, supply chain resilience, digital assets, artificial intelligence, and the modernization of international financial architecture.

Throughout each G7 presidency, Finance Ministers, Central Bank Governors, Deputies, and technical experts convene a series of meetings and working sessions to advance the host nation's priorities and develop coordinated policy approaches. These discussions often inform broader G7 Leaders' Summit outcomes and contribute to international efforts undertaken through institutions such as the International Monetary Fund (IMF), World Bank Group, Financial Stability Board (FSB), Organization for Economic Co-operation and Development (OECD), and other multilateral organizations.

The United States will assume the Presidency on January 1, 2027, through its December 2027 Summit. The U.S. Treasury Department (Treasury) and the Federal Reserve Board of Governors co-host the Finance Track. This will include a series of meetings to include deputies’ meetings and one ministerial meeting.

3.0 Specific requirements/information (if any)

Not applicable.

4.0 Statement of Work

4.1 Date Range Information

Respondents shall propose one or more meeting options that are available within the requested date range of February 24 through March 3, 2027. For each proposed option, respondents should identify the specific dates available, venue name and location, meeting space capacity, guest room availability, and any date-related constraints or considerations. Please also address proximity and accessibility to airports with flights to major European and Asian cities. Responses should clearly indicate the respondent's ability to accommodate the meeting requirements during the proposed dates and outline any advantages associated with each option.

4.2 CLIN 001 Room Block

Room Requirement

Day 1 - 30 rooms

Day 2 - 175 rooms

Day 3 (Meeting Day 1) - 175 rooms

Day 4 (Meeting Day 2) - 100 rooms

Day 5 - 30 rooms

4.3 CLIN 002 Food and Beverage

Food and beverage services shall be provided in accordance with the final meeting agenda and schedule, which will be furnished at a later date. All meals, refreshments, and related catering services shall be provided at the designated meeting venue and be capable of supporting the event's operational requirements and attendee capacity.

Day 3 (Meeting Day 1)

• All day coffee and tea service

• Coffee and tea service for 175

• AM Snack Break

• Snack break for 175 in a display format

• Lunch

• Buffet style lunch for 175

• PM Snack Break

• Snack break for 175 in a display format

Day 4 (Meeting Day 2)

• All day coffee and tea service

• Coffee and tea service for 175

• AM Snack Break

• Snack break for 175 in a display format

• Lunch

• Buffet style lunch for 175

• PM Snack Break

• Snack break for 175 in a display format

4.4 CLIN 003 Reception

Reception options may be hosted either at the proposed meeting venue or at an off-site location identified and coordinated by the respondent. Respondents should provide details regarding the proposed venue(s), associated logistics, transportation considerations, and any other relevant information necessary to support the successful execution of the reception. Please also include the food options below:

• Food and beverage for 175

• Passed appetizers for 175

• Appetizer station for 175

• Beer and wine service for 175

4.5 CLIN 004 Meeting and Auxiliary Rooms

Respondents shall provide detailed information addressing each of the room requirements identified below. For each space, respondents should describe the proposed room configuration, capacity, square footage, location within the facility, available furnishings and equipment, and any limitations or considerations that may affect its suitability for the event. Responses should clearly demonstrate the venue's ability to accommodate the stated requirements and support the overall meeting objectives.

• Plenary Room

• Provide a ballroom-style space that can seat up to 25 people at a main table with additional room for back benchers.

• Five (5) Bilateral Meeting Rooms

• Provide 5 rooms with no airwalls for private meeting space. This should be set in conference style seating

• United States Government Work Room

• Provide a room that can host up to 45 people in schoolroom style seating

• Two (2) United States Government Hold Rooms

• Provide a room that can host up to 15 people in conference style seating

• Two (2) United States Government Bilateral Meeting Rooms

• Provide a room that can host up to 15 people in conference style seating

• Lunchroom

• Provide a lunchroom to accommodate a buffet lunch and 130 participants seated in rounds

• Nursing Mother Room

• Provide a private room able to seat up to 5 in any style of seating

• Prayer Room

• Provide a private room able to seat up to 5 in any style of seating

• Security Room

• Provide a private room able to seat up to 5 in any style of seating

• First Aid Room

• Provide a private room able to seat up to 5 in any style of seating

4.6 CLIN 005 Cultural Event

Provide one to three proposed options for a cultural engagement event accommodating approximately 130 participants that showcases the unique character, heritage, and attractions of the host city. Proposed events should offer attendees a meaningful opportunity to experience the local culture and may include, but are not limited to, private museum tours, culinary or beverage tasting experiences, historical or cultural site visits, performing arts events, or comparable activities of similar quality and stature. For each proposed option, respondents should provide a brief description of the experience, estimated participant capacity, location, and any relevant logistical considerations.

4.7 CLIN 006 Transportation

Provide a transportation plan that outlines the respondent's ability to support ground transportation requirements for attendees. The plan should describe available shuttle services and transportation options between the airport, designated lodging facilities, and event venue(s), including service capabilities, coordination procedures, estimated travel times, and any partnerships with transportation providers that may be utilized to facilitate attendee movement throughout the event.

4.8 CLIN 007 Security Support

Provide a security support plan that outlines the venue's capabilities and resources for supporting the security requirements of the event and associated meeting spaces. The plan should identify available security services, coordination procedures, and relevant points of contact. Respondents may also include information on partnerships, subcontractors, or other resources that can facilitate the provision of contracted security personnel and related security support services, as appropriate.

5.0 General

(1) List recent experiences organizing conferences of similar size, scope and complexity.

(2) List accommodation and catering capacities provided.

(3) Specify, if not in-house, who are your local or regional partners for interpretation services.

(4) Specify, if not in-house, who are your local or regional partners for IT or AV setup.

(5) Provide the cancellation policy for the venue or attrition rate for the catering services based on the local business practice.

(6) List your company’s main subcontractors, if any, for the provision of similar services? How could your company ensure all services can be effectively managed through these subcontractors?

6.0 Commercial Information

(1) Provide summary information including company name, SAM Unique Entity ID (UEID) number, CAGE code, and designated point of contact's name, title, email address and phone number.

(2) Brief description of your company, its structure, and years in business.

(3) Please include your GSA contract number on GSA e-Buy, if applicable.

(4) Responses to this RFI shall not exceed 10 pages.

7.0 Instructions to Respond to this RFI

• Send your response with all required information and supporting documents by via email to Vivian VanHorn at Vivian.VanHorn@treasury.gov and Christian Fowler at Christian.Fowler@treasury.gov with a subject of "(insert respondent name) G7 Deputies Host RFI."


• Responses to this RFI shall not exceed 10 pages and must clearly describe the vendors’ capabilities in relation to the statement of work to support Treasury.


• Questions regarding this RFI will NOT be entertained. Telephone calls or emails regarding this RFI will not be accepted.


• Disclaimer - This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and should not be construed as a commitment by Treasury to issue a procurement

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