Darbyshire Rd and Doc Darbyshire Rd Traffic Signal Installation

CONTRACT DOCUMENTS
FOR
DARBYSHIRE ROAD AND DOC DARBYSHIRE
ROAD TERAFFIC SIGNAL INSTALLATION
AUGUST 2026
Prepared for:
COLQUITT COUNTY BOARD OF COMMISSIONERS
Bid Date: September 24, 2026
Prepared by:
Innovate Engineering & Surveying, LLC
2214 N. Patterson Street
Valdosta, GA 31602
229-249-9113
Project # 1949

TABLE OF CONTENTS
SECTION PAGE
BIDDING REQUIREMENTS
Advertisement for Bids AB-1
Instructions to Bidders IB-1 thru IB-6
Bid Proposal BP-1 thru BP-10
Bid Bond BB-1
CONTRACT FORMS
Contract C-1 thru C-13
Performance Bond PFB-1 thru PFB-2
Payment Bond PB-1
GENERAL CONTRACT CONDITIONS
General Conditions GC-1 thru GC-17
Special Conditions SC-1 thru SC-4
TECHNICAL SPECIFICATIONS
Section Title Page
01150 Measurement and Payment 1 thru 8
01380 Visual Preconstruction Record 1
02001 General and Auxiliary Items for Roadway Projects 1
02401 Minor Drainage Structures 1
02511 Concrete Pavement and Miscellaneous Concrete 1
02901 Incidental Items for Roadway Projects 1

ADVERTISEMENT FOR BIDS
FOR
DARBYSHIRE ROAD AND DOC DARBYSHIRE ROAD
TRAFFIC SIGNAL INSTALLATION
Sealed Bids, for furnishing all materials, labor, tools, equipment and appurtenances necessary for
the construction of the Darbyshire Road and Doc Darbyshire Road Traffic Signal Installation will
be received by the Colquitt County Board of Commissioners at the Colquitt County Purchasing
office, Colquitt County Courthouse Annex, 101 E. Central Ave., Room 206, Moultrie, GA 31768,
until 2:00 p.m., local time, on September 24, 2026, and then at said office publicly opened and
read aloud. Bids arriving after the designated time will be returned unopened.
The Project consists of the following major elements: steel strain poles, traffic signal equipment
installation, storm piping (18" to 30"), thermoplastic traffic striping, concrete sidewalk,
maintenance of traffic, erosion and sedimentation control, and all appurtenances necessary for a
complete job.
The successful bidder, being responsible as well as responsive, shall commence work with an
adequate force and equipment on a date specified in a written order of the Project Engineer. All
work on the Project must be completed within 180 consecutive calendar days of the date of notice
to proceed.
Bids shall be submitted on Bid Proposal forms furnished for that purpose, in accordance with the
Contract Documents and the Plans and Specifications. Plans, Specifications and Contract
Documents are open to the public and may be reviewed at the Colquitt County Public Works office,
209 Destiny Drive, Moultrie, GA 31788. Plans, Specifications and Contract Documents can also
be viewed online at http://www.ccboc.com/departments/purchasing/index.php. Digital (pdf
format) copies of Plans, Specifications and Contract Documents may be obtained from Innovate
Engineering & Surveying, LLC, 2214 N. Patterson Street, Valdosta, GA 31602 at no cost.
Bids must be accompanied by a certified check or bid bond in an amount of not less than five (5)
percent of the amount bid. A Contract Performance Bond and Payment Bond equal to one hundred
(100) percent of the contract price will be required.
A mandatory pre-bid conference will be held at the Colquitt County Public Works office,
209 Destiny Drive, Moultrie, GA 31788 at 2:00 p.m., September 8, 2026.
No bid may be withdrawn for a period of thirty (30) days after the scheduled time for receiving
the bids. The Colquitt County Board of Commissioners reserves the right to reject any or all bids,
to waive informalities and to readvertise. The Colquitt County Board of Commissioners is an
equal opportunity employer.
COLQUITT COUNTY BOARD OF COMMISSIONERS
COUNTY COURTHOUSE ANNEX
101 EAST CENTRAL AVENUE
ROOM 261
MOULTRIE, GEORGIA 31768
AB - 1

INSTRUCTIONS TO BIDDERS
1. GENERAL
Bidders are required to examine the Specifications carefully and to make such examinations
of the site of the proposed work as are necessary to familiarize themselves with the nature
and extent of the work to be done and with all local conditions which may affect the proposed
construction. Bidders are also required to inform themselves fully in regard to construction
and labor conditions under which the work will be performed. The Owner will not be
responsible for Bidders errors or misjudgment, nor for any information on local conditions
or general laws and regulations.
Insofar as practicable the contractor will be required to so schedule his operations and employ
such methods of carrying out the work that he will not cause any interruptions of, or interfere
with the use of any existing premises and shall bear the expense of repair or any other cost
incurred.
Scheduling of construction shall be done with the approval of the Engineer.
2. SCOPE OF PROJECT
The Project consists of the following major elements: steel strain poles, traffic signal
equipment installation, storm piping (18" to 30"), thermoplastic traffic striping, concrete
sidewalk, maintenance of traffic, erosion and sedimentation control, and all appurtenances
necessary for a complete job.
3. PROCUREMENT OF CONTRACT DOCUMENTS
Plans, Specifications and Contract Documents are open to the public and may be reviewed
at the Colquitt County Public Works office, 209 Destiny Drive, Moultrie, GA 31788. Digital
(pdf format) copies of Plans, Specifications and Contract Documents may be obtained from
Innovate Engineering & Surveying, LLC, 2214 N. Patterson Street, Valdosta, GA 31602 at
no cost.
4. PRE-BID CONFERENCE
A mandatory pre-bid conference will be held at the Colquitt County Public Works office,
209 Destiny Drive, Moultrie, GA 31788 at 2:00 p.m., July 29, 2025.
5. SUBMITTING BIDS
Each bid must be submitted in a sealed envelope, plainly marked "BID PROPOSAL",
bearing on the outside the name of the Bidder, his or their address, and addressed to Colquitt
County, Georgia, as outlined in the Advertisement for Bids. All bids must be submitted on
Proposal forms attached hereto. No price changes on the envelope will be acknowledged.
IB - 1

All proposals must be signed in ink by the person, or persons authorized to sign same.
Bidders must bid on all items of the proposal.
6. BID MODIFICATIONS
Bid modifications are not allowed. Complete withdrawal or complete exchange of bid is
acceptable, if done before scheduled bid opening.
7. AUTHORITY TO SIGN
If an individual makes a proposal, his name and post office address must be shown. If made
by a firm, or partnership, the name and post office address of each member of the firm or
partnership must be shown. If made by a Corporation, the person or persons signing the
Proposal must show the name of the State under the laws of which the Corporation is
chartered and his, or their authority for signing same; and the names, titles and addresses of
the President, Secretary and Treasurer, and the Corporate authority for doing business in this
State.
8. RIGHTS RESERVED
Owner reserves the right to reject any or all Bids, including without limitation,
nonconforming, non-responsive, unbalanced, or conditional Bids. Owner further reserves
the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and
evaluation, to be non-responsible. Owner may also reject the Bid of any Bidder if Owner
believes that it would not be in the best interest of the Project to make an award to that Bidder.
Owner will consider factors other than price during the evaluation of Bids and reserves the
right to award the Contract to the Bidder whose Bid is in the best interest of the Project.
9. PRICES BID
The price bid shall include furnishing all equipment, tools, materials, skill, and labor of every
description necessary to carry out and complete in good, firm, substantial and workmanlike
manner the work specified in strict conformity with the drawings or direction of the Engineer.
Supplementary unit prices, additive or deductive prices for materials or equipment not in
complete conformance with the Contract Documents, or any other prices or amounts
submitted in departure from the Bid Proposal, will not be considered in the comparison of
bids. In the event that there is a discrepancy between the prices written in words and written
in figures, the prices written in words shall govern.
10. CORRELATION AND INTENT OF DOCUMENTS
The Contract Documents are complementary, and what is called for by any one shall be as
binding as if called for by all.
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The intent of the documents is that the Contractor will furnish all labor and equipment,
materials, accessories, fittings, transportation, tools and appurtenances, such as may be
reasonably required under the terms of the Contract to make such items of work complete.
The drawings are intended to conform and agree with the specifications; if however,
discrepancies occur, the Engineers will decide which shall govern. Special specifications
stated on the drawing govern that particular piece of construction and have equal weight with
the printed specifications.
11. INTERPRETATIONS
In general, no answer will be given to an oral question if the answer involves an interpretation
of the intent or meaning of the Contract Documents or Plans, or the equality or use of
products or methods other than those definitely designated or described on the Plans or in
the Specifications. Any information given to bidders other than by means of the Plans and
Contract Documents, or by Addenda described below, is given informally and shall not be
used as the basis of a claim against the Owner or the Engineer.
Requests for interpretations of drawings and specifications must be made in writing to the
Project Engineer not later than five (5) days prior to receipt of Proposals. In general, the
Engineer will neither approve nor disapprove particular products prior to opening of the bids;
such products will be considered when offered by the Contractor for incorporation into the
work. Any interpretations made to bidders will be issued in the form of Addenda to the
Contract Documents and sent to the bidders.
12. GUARANTEE TO ACCOMPANY PROPOSAL
No proposal will be considered unless accompanied by a certified check or acceptable Bid
Bond in an amount not less than five (5) percent of the bid and made payable to the Colquitt
County Board of Commissioners.
13. RETURN OF THE PROPOSAL GUARANTEE
All proposal guarantees will be returned within ten (10) days following the opening of
Proposals if requested, except those of the three lowest bidders, which will not be returned
until after a satisfactory bond has been furnished and the Contract has been executed.
14. WITHDRAWAL OF PROPOSAL
Bids may be withdrawn at any time prior to the designated time for the opening of the bids.
No bidder may withdraw his bid for a period of thirty (30) days after the date set for the
opening thereof.
IB - 3

15. REJECTION OF IRREGULAR PROPOSALS
Proposals will be considered irregular and may be rejected, if they show serious omissions,
alterations of form, additions not called for, conditions, unauthorized alternate bids or
irregularity of any kind.
16. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT
The successful bidder, upon his failure or refusal to execute and deliver the contract and
bonds required within 10 days after he has received notice of the acceptance of his bid, shall
forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited
with his bid.
17. CONTRACT PERFORMANCE BOND AND PAYMENT BOND
The Contractor will be required to furnish a Contract Performance Bond and a Payment Bond
executed by a Surety Company duly authorized to do business in the State of Georgia, in an
amount equal to one hundred percent (100%) of the contract price, as security for the
payment of all persons performing labor and furnishing materials in connection with this
contract.
The form of the bonds shall be as attached to these specifications and the Surety shall be
acceptable to the Owner. In case of default on the part of the Contractor, all expenses incident
to ascertaining and collecting losses under the bonds, including both engineering and legal
services shall lie against the bonds.
The Contractor will be required to give a one-year guarantee covering workmanship and
materials. The Contract Bond shall remain in force for one year from date of final acceptance
of the equipment, materials and construction.
18. INSURANCE, PROOF OF CARRIAGE
The contractor will be required to furnish the Owner with satisfactory proof of the carriage
of the insurance required.
19. AWARD
The award of the contract will be made as soon as practicable to the lowest responsible
Bidder meeting the requirements of the Owner; provided that in the selection of equipment
or materials a contract may be awarded to a responsible bidder other than the lowest in the
interest of standardization, Owner's preferred method of construction or ultimate economy.
The successful Bidder will be notified of the intention to award as soon after bids are opened
as possible.
IB - 4

20. CONTRACTOR TO BE SATISFACTORY TO OWNER
The Contract will not be awarded to any bidder or bidders who have failed in any contractual
obligations to the Owner, or who has, on any previous contract, performed in a manner
unsatisfactory to the Owner, either as to the character of the work, the fulfillment of
guarantees or the time consumed in its completion.
The apparent lowest responsible Bidder shall, upon written request and prior to the letting of
a contract, furnish the Owner with the following information relative to their business:
(a) A list including the name and address of each subcontractor who will perform work,
representing a value which exceeds five (5) percent of the Total Base Bid, that the Bidder
intends to use for successful completion of this Project. The listing shall also contain the
category, portion or phase of the project the Bidder intends to use named subcontractor.
The Bidder represents that the listed subcontractors are financially responsible and are
qualified to perform the work required.
(b) A statement of the Bidder's experience, including a list of projects for which they were a
responsible contractor or subcontractor. Such lists shall include the name or identification
and location of each project, the year it was completed, a brief description of the project,
the approximate dollar value of the work for which the Bidder was responsible, and the
name and contact information for the Owner of the listed project.
(c) The amount of capital and equipment the Bidder and each of the named subcontractors
have available for the work of the Project.
(d) A statement showing the financial assets and liabilities of the Bidder, certified to by a
Certified Public Accountant.
21. BIDDERS NOTICE
Bidders are hereby notified and agree by submission of their Proposal that, after award of
the Contract, should additional items not listed in the Proposal become necessary and require
unit prices not established by the Proposal, that the unit prices of such items shall be
negotiated and shall be directly proportional to the established unit prices of similar items in
the Proposal. Any request for substitute or "or equal" shall include the Manufacturer's
Certification of compliance with the Build America, Buy America Act (BABAA)
requirements mandated by Title IX of the Infrastructure Investment and Jobs Act ("IIJA"),
Pub. L. 177-58.
22. INFORMATION NOT GUARANTEED
It is understood and agreed that the Owner does not warrant or guarantee that the materials
and conditions encountered during construction will be even approximately the same as those
indicated on the drawings. The Bidder must satisfy himself regarding the character,
quantities, and conditions of the various materials and work to be done, and assumes all risk
of all discrepancies between the information given and the actual conditions encountered.
IB - 5

It is further understood and agreed that the Bidder or the Contractor will not use any of the
information made available to him, or obtained in any examination made by him, in any
manner as a basis or ground of claim or demand of any nature against the Owner or Engineer,
arising from or by reason of, any variance which may exist between the information offered
and the actual materials or structures encountered during the construction work.
END OF INSTRUCTIONS TO BIDDERS
IB - 6

BID PROPOSAL
FOR
DARBYSHIRE ROAD AND DOC DARBYSHIRE ROAD
TRAFFIC SIGNAL INSTLLATION
COLQUITT COUNTY BOARD OF COMMISSIONERS
COUNTY COURTHOUSE ANNEX
101 EAST CENTRAL AVENUE
ROOM 261
MOULTRIE, GEORGIA 31768
ATTENTION: Mr. Chas H. Cannon
County Administrator
The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement
with OWNER to perform and furnish all Work as specified or indicated in the Contract Documents
for the Bid Prices and within the time indicated in the Agreement and in accordance with the other
terms and conditions of the Contract Documents.
In submitting this Bid, BIDDER represents that:
1. BIDDER has received, examined and carefully studied the Contract Documents, Plans and
Specifications, and has informed himself of all Addenda thereto, and of the form of the
Contract and Bonds to be furnished in the event he is the successful bidder and is awarded
the Contract;
2. BIDDER understands and agrees to the Instructions to Bidders;
3. BIDDER agrees to begin the work upon receipt of the executed Contract and Notice to
Proceed, to prosecute said work so as to complete work except as otherwise specified under
this Contract within 180 days, and to pay the Owner liquidated damages for each
consecutive calendar day (Sundays and legal holidays excluded) of delay in an amount not
to exceed $500.00 per day.
4. BIDDER acknowledges and certifies that he has examined the site by personal
investigation and has become familiar with the on-site conditions and requirements of the
Work, including materials to be excavated; that he has made his own interpretations and
satisfied himself by his own investigations and research regarding labor and materials
needed; that this Bid Proposal is made in sole reliance thereon; and that any information
and/or data obtained from the Owner or Engineer will not be used as a basis for any claim
in regards to this project.
5. BIDDER agrees to guarantee performance of all work in accordance with the Plans and
Specifications and in a good and workmanlike manner, and to replace or repair any work
which may be rejected due to defective materials or workmanship prior to final completion,
and acceptance of the Project by the Owner or during the guarantee period as required by
the Specifications.
6. BIDDER is familiar with and has satisfied itself as to all federal, state and local Laws and
Regulations that may affect cost, progress, performance and furnishing of the Work.
BP - 1