IFB #025-47 Lightning Protection Systems at Fire Stations #5, #9, & #16

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
INVITATION FOR BID
IFB #025-47
POST OFFICE DRAWER 1435
For the provision of:
GAINESVILLE, GA 30503
Lightning Protection Systems
t: 770.535.8270 | f: 770.531.6711
at Fire Stations #5, #9, & #16
FINANCIAL SERVICES DIRECTOR
Taylor Samples, CPA
Hall County, Georgia, Board of Commissioners (herein "County"), is seeking
qualified contractors to provide lightning protection for Hall County Fire
ASSISTANT FINANCE DIRECTOR Stations 5, 9, and 16 (herein "Services"). The County seeks to award one
Elizabeth White (1) contractor to perform all the Services.
Schedule of Events:
PURCHASING MANAGER Bid Post Date: Thursday, August 20, 2026
Andrew Youngblood Mandatory On-Site Pre-Bid Meeting: Tuesday, September 1, 2026, at
9:00am at Hall County Fire Station #5 located at 4187 Falcon Parkway,
Flowery Branch, GA 30542
Bidders' Questions Due: Tuesday, September 8, 2026
Response to Bidder Questions Due: Friday, September 11, 2026
Bid Due Date: Thursday, September 17, 2026, at 2:00pm Eastern Time
Bidding Process: Hall County is now accepting sealed bids from
qualified contractors for the provision of the Services in the County's
Purchasing Division, located on the fourth (4th) floor of the Hall County
Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504
until 2:00 p.m. EST on Thursday, September 17, 2026. All bid packets
must be sealed and time and date stamped by the Hall County receptionist
located on the 4th floor to be considered.
General Qualifications: Bidders must be in the regular business of
providing similar Services. Bidders must be licensed, insured, and bonded
in the State of Georgia.
Mandatory On-Site Pre-Bid Meeting: The pre-bid meeting will start
promptly at 9:00am Eastern Time located at Fire Station #5, 4187 Falcon
Parkway, Flowery Branch, GA 30542.
We will then proceed to Fire Station #9 located at 5040 Poplar Springs
Road, Gainesville, GA 30507, and then on to Fire Station #16 located at
4209 Shirley Road, Gainesville, GA 30506.
Those who do not attend the pre-bid meeting will not be eligible to
bid on the project.

Questions: All communications must be directed solely to Andrew Youngblood, Issuing Officer,
at andrew.youngblood@hallcounty.org for questions or clarifications of the IFB requirements.
Addenda: If needed and in the best interest of the County, the Purchasing Division may make an
extension of the bidding period by a formal written addendum and publicly posted on the County
website. All addenda must be signed by the Bidder and returned with the bid packet.
Proposal Documents: Bidders may obtain all submittal documents at no cost via the County's
website at https://www.hallcounty.org/Bids.aspx,then scroll down and click the link for Lightning
Protection Systems at Fire Stations and download all required documents under "Related
Documents". Any addenda will also be posted at the bottom of the webpage as needed. Bidders
are responsible for checking for addenda. Addenda must be signed and returned along with the
bid packet.
Bid Response: Each Bidder must provide a total of two (2) hard paper copies of its bid, including
any addenda, with one (1) marked "Original" and one (1) marked "Copy". Submit both hard paper
copies in a sealed envelope(s).
Each Bidder must provide one (1) hard paper copy of Exhibit C - Cost Proposal Worksheet. Prices
quoted on Exhibit C - Cost Proposal Worksheet shall be fixed and firm for the duration of the
contract.
Electronic signatures on bid documents are acceptable; however, hard copies of the bid response
are required, as stated above.
Bidders must also provide their responses on one (1) USB drive.
Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to
attend but may do so. The Issuing Officer named herein, or another Purchasing team member,
will open and publicly read all Bidder's company names, their locations, and proposed costs on
the Bid Due Date at the Hall County Government Center, 2875 Browns Bridge Rd, Gainesville,
GA 30504 on the 4th floor.
Evaluation and Selection: The County will evaluate all submittals in accordance with the Official
Code of Hall County, Georgia 3.10, and as further detailed herein.
Award Process: The County reserves the right to reject any or all bids, in whole or part, or to
select any Bidder, without liability on part of the County to the Bidder to complete the described
work. The County intends to award the contract to one (1) company that it deems to be the lowest
cost, responsible and responsive Bidder to perform all the work described herein. Lead times,
length of time to complete the work, and prior work history (whether as a prime contractor or
subcontractor) will also be a factor in award.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for
one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must
be completed and returned with the bid. The County reserves the right to retain all bids submitted
and use any idea(s) in a bid regardless of award. The County shall have the right to waive any
informality or irregularity of immaterial deviation in any bid received.
Bidders must sign Exhibit B - Contract for Services. Bidders may submit redlines and exceptions
to Exhibit B - Contract for Services to the Issuing Officer prior to submitting their bids. Redlines

and exceptions to the contract must be submitted by the Bidders' Questions Due Date listed
above.
Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal
agreement; substantially in the form of the attached Exhibit B - Contract for Services. Contracts
are only valid if they are signed by the County's Chairman of the Board of Commissioners, or
his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B - Contract for Services
and submit it with their bid responses. If there are no written objections or exceptions, then the
County will understand this as an affirmative acceptance of the Scope of Work as it is presented.
Bonds: Not required for this solicitation.
Liquidated Damages: Not required for this solicitation.
Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders,
County staff members (except the Issuing Officer named herein), its elected officials, nor
Commissioners, during the evaluation process. The County will deem such as collusion and thus
render the submission in violation of the Official Code of Hall County and thus the County may
render the proposal as non-responsive and not evaluate the proposal for an award.
By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall
County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the
contract which may be made under it, or in any expected profits to arise there from.
County Consultants: From time to time, the County may select an outside consultant at its own
discretion who will act under the direction of County's Project Manager. The consultant will have
full authority to act on behalf of the County; however, the consultant may not solicit goods and
services on behalf of the County without prior written approval from the County. Contractors
MUST follow all specification sections prepared by the County's consultant, and Contractors
MUST allow the consultant to inspect the work.
Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder
understands and acknowledges that it is responsible for any sales and use taxes it may incur.
The Bidder will not charge or invoice the County any sales and use tax as a separate line item.
The Contractor may request a copy of the County's Georgia Sales and Use Tax Exemption
Certificate.
Federal Suspension and Debarment Compliance
In accordance with 2 CFR 200.214 and 2 CFR Part 180.300, if this procurement is funded in
whole or in part by federal grant funds, the County is prohibited from awarding contracts to parties
that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal
assistance programs. If applicable, by submitting a proposal in response to this IFB, the Bidder
certifies to the best of its knowledge and belief that neither it, its principals, nor its subcontractors
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from entering into covered transactions by any Federal department or agency.
Respondents are required to complete, sign, and return the attached Debarment and Suspension
Certification Form with their proposal. Failure to submit this certification if required may render the
proposal non-responsive.

Table of Contents
1.0 INTRODUCTION
2.0 GENERAL TERMS AND CONDITIONS
3.0 SCOPE OF WORK
4.0 SUBMISSION OF PROPOSALS
5.0 IFB RESPONSE PREPARATION
6.0 SELECTION PROCESS
7.0 STEPS TO AWARD

1.0 INTRODUCTION
The County desires to award one (1) company for the Services described herein and is soliciting
sealed bids for this Invitation for Bid (herein "IFB") for the Services. Bidders must be in the regular
business of installing lightning protection systems onto commercial buildings.
2.0 GENERAL TERMS AND CONDITIONS
A. The County reserves the right to conduct any review it may deem advisable to assure
services conform to the specifications.
B. Prospective firms, including all officers, must not be, or have been, debarred by any
Federal, State, or Local authority.
C. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct,
fraud, or otherwise malpractice charges.
D. A Bidder must be legally able to conduct business in the State of Georgia.
E. A Bidder must not have abandoned a project or an engagement or otherwise been
terminated for non-performance or subpar performance
F. A Bidder must not be under an enforcement action for related investigation pending by a
professional or regulatory group.
3.0 SCOPE OF WORK
Please follow this link to access the building plan set attachments:
https://drive.google.com/drive/folders/1Hml0QG2Q_kn32gDUTpwAGUbU4rWZvlrY?usp=drive_li
nk
Overview
This is a turnkey project. The awarded contractor shall provide all materials, labor, transportation,
and supervision to complete the project. This project covers the procurement, installation, testing,
and commissioning of a complete lightning protection system for three (3) Hall County Fire
Stations. The goal is to provide a code compliant system that protects the structure, equipment,
and personnel from lightning-related hazards.

The lightning protection system shall comply with all relevant standards including:
* NFPA 780: Standard for the Installation of Lightning Protection Systems
* UL 96A: Installation Requirements for Lightning Protection Systems
* All local and state building and electrical codes
* Manufacturer's installation requirements
Contractor Responsibilities
* Conduct a site assessment of Fire Stations 5, 9, and 16 to verify structure type, roof layout,
and grounding conditions.
* Provide all labor, materials, tools, and equipment required for a complete system installation.
* Supply certified lightning protection components listed and labeled per UL requirements.
* Coordinate with Hall County Fire Rescue regarding scheduling, access, and safety
procedures at each station.
* Furnish and install air terminals on all required roof levels, ridgelines, and projections.
* Furnish and install down conductors along approved pathways from air terminals to ground.

* Install proper grounding electrodes and bonding connections to achieve code compliant
resistance levels.
* Bond metallic building systems as required, including HVAC, communications enclosures,
metal doors, railings, rooftop equipment, and electrical service components.
* Protect and secure all components to ensure durability and prevent accidental damage.
* Label system components as needed for inspection and maintenance.
Materials and Equipment
The awarded Contractor shall provide:
* UL listed lightning protection components
* Conductors, connectors, grounding electrodes, bonding clamps, fasteners, and brackets
* Any required structural mounts or supports
* Inspection and testing equipment
Safety Requirements
The awarded Contractor shall:
* Follow all OSHA construction safety standards.
* Implement fall protection measures for roof work.
* Maintain jobsite safety and cleanliness throughout the project.
* Coordinate with each fire station leadership to avoid operational disruptions.
Testing and Commissioning
The awarded Contractor shall:
* Perform continuity and grounding resistance tests.
* Verify all components meet NFPA 780 and UL 96A requirements.
* Submit test reports and inspection certifications upon completion.
Documentation and Deliverables
The awarded Contractor shall provide to Hall County:
* As-built drawings showing system layout, conductor paths, and grounding locations
* Manufacturer data sheets and UL certifications
* Warranty information
* Final inspection report
The system shall be considered complete when:
* Installation meets all codes and manufacturer requirements
* Testing validates proper continuity and grounding
* All documentation is delivered
* Final inspection is approved by Hall County Fire Rescue
Lastly, the awarded Contractor shall provide a detailed installation timeline and identify any
required station access periods or operational considerations.
4.0 SUBMISSION OF PROPOSALS
A. The County requests that Bidders submit proposals addressing all items listed below.
Failure to include any of these documents may result in disqualification. All responses
must be in hard copy format. Bidders should submit a total of two (2) hard paper copies of
the technical proposal: one (1) copy of marked "Original" and one (1) marked "Copy". Each

Bidder must also provide one (1) hard paper copy of Exhibit C - Cost Proposal Worksheet.
Bidders must also provide their responses on one (1) USB drive.
B. Bidders must submit their response in a sealed envelope clearly marked with "IFB #025-
47 Lightning Protection Systems at Fire Stations" on the outside. The submittal must
be signed. Faxed or emailed bids will not be accepted.
C. It is mandatory that the following documents be completed and included in the bid
response.
Exhibit A - Bid Response Form
Exhibit B - Contract for Services
Exhibit C - Cost Proposal Worksheet
Exhibit D - W-9 Form
Exhibit E - E-Verify Affidavit
Exhibit F - Ethics Affidavit
Exhibit G - Bidder Questions
Any Addenda
Copy of Business License (state and/or local)
Certificate of Insurance
Copies of professional licenses or certifications
D. Bidders are responsible to review and comply with any addenda regarding this IFB that
will be posted on the County website. Bidders must sign as acknowledged and return all
addenda with the bid package response.
E. All bids must be sealed. Unsealed bids will not be accepted.
F. Any alternate options of additional services or deductions thereof may be included in the
response; however, Bidders must complete the cost worksheet as provided and enclose
in the bid response.
G. Delivery. Bidders must submit bids to the following address by the deadline date and time.
All deliveries must be date and time stamped. The County is not responsible for late bids
due to mailing delays.
Hall County Government Center
Andrew Youngblood, Issuing Officer
Purchasing Division - 4th Floor
2875 Browns Bridge Road
Gainesville, Georgia 30504
5.0 IFB RESPONSE PREPARATION
A. The Bidder bears all responsibility for all expenses incurred in responding to this IFB.
B. The County will not accept joint proposals.
C. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm would
be unable to provide. If there is another service that your firm could provide instead, please
elaborate.
6.0 SELECTION PROCESS
A. The County's Project Manager will review each proposal with regard to demonstrated
breadth of service, experience, financial stability, personnel, rates, references, lead times,
and other related criteria.

B. The successful Bidder will be required to submit acceptable evidence of compliance with
professional liability insurance coverage requirements as outlined in Exhibit B - Contract
for Services.
C. Bidders are encouraged to submit clear and concise responses. Excessive length or
extraneous information is discouraged.
D. Bidders must complete all exhibits to this IFB and submit with their bids. Bidders failing to
do so may result in their bid to be deemed non-responsive and thus not evaluated. Bidders
are also encouraged to monitor Hall County's website for addenda, amendments,
attachments, and other supplemental documents for this IFB during the bidding period.
7.0 STEPS TO AWARD
The County's Project Manager will recommend award of the contract to the lowest cost Bidder. In
the unlikely event of a tie, the County may enter into negotiations of terms and conditions. Upon
approval of the Board of County Commissioners, the County will issue to the awarded Bidder a
Notice of Award, a Purchase Order, and a Notice to Proceed.
A. The County reserves the right to request clarification or additional information provided by
any Bidder.
B. The Purchasing Division will rank the Bidders on a bid tabulation summary.
C. The County's Project Manager may schedule interviews with any Bidder at his/her
discretion. Any costs associated with an interview will be at the expense of the proposing
Bidder.
D. Based upon the results of the proposals, references, and the interviews, the Purchasing
Division along with the County's Project Manager may negotiate with the lowest cost
Bidder in an attempt to reach an agreement. If negotiations with the lowest cost Bidder
are unsuccessful, the County may negotiate with the next lowest cost Bidder, and so on
until reaching a satisfactory agreement.

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
EXHIBIT A - BID RESPONSE FORM
Bidders must complete and return this form with their bid.
By submitting a proposal, the respondent certifies that it has fully read and
POST OFFICE DRAWER 1435 understands the proposal's Scope of Work and requirements needed to
GAINESVILLE, GA 30503 complete the project. The services offered and the cost proposal must be
valid for at least one hundred twenty (120) days from date of signature.
t: 770.535.8270 | f: 770.531.6711
Bid No: 025-47
FINANCIAL SERVICES DIRECTOR
Bid Name: Lightning Protection Systems at Fire Stations
Taylor Samples, CPA
Date of Bid Submittal: _____________________
ASSISTANT FINANCE DIRECTOR
Elizabeth White Affirmation: Bidder affirms the following by affixing a signature below:
"I, the undersigned, agree to abide by all terms and conditions of this
PURCHASING MANAGER solicitation and certify that I am authorized to sign this bid proposal".
Andrew Youngblood
Company's Full Legal Name: __________________________________
Bidder Signature: ___________________________________________
Print Name: _______________________________________________
Title: _____________________________________________________
Phone Number: ____________________________________________
Email Address: _____________________________________________
Physical Address: ___________________________________________
City/State/Zip: ______________________________________________
Unsigned bids may be declared as "non-responsive" and may not be
evaluated.
If you desire to submit a "No-Bid" then please indicate by checking one or
more of the reasons below:
______ Bidder does not offer this product/service
______ Unable to meet specifications
______ Unable to meet scheduled timeline

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
Exhibit B - Contract for Services
STATE OF GEORGIA CONTRACT #025-47
COUNTY OF HALL
For the provision of
Lightning Protection Systems at Fire
POST OFFICE DRAWER 1435
Stations
GAINESVILLE, GA 30503
t: 770.535.8270 | f: 770.531.6711
ARTICLE #101 - INTRODUCTION
This Contract for lightning protection systems at Hall County Fire Stations
#5, #9, and #16 (hereinafter "Services") is made and as entered into as of
FINANCIAL SERVICES DIRECTOR
_____TBD__________ (execution date) and _______TBD_________
Taylor Samples, CPA
(effective date) is by and between Hall County, Georgia, (hereinafter
"County") located at 2875 Browns Bridge Rd, Gainesville, Georgia 30504,
and ____________________________________________ which is
ASSISTANT FINANCE DIRECTOR
Elizabeth White principally located at
_________________________________________________________.
(hereinafter "Contractor").
PURCHASING MANAGER
Andrew Youngblood WHEREAS Contractor is an entity that is legally registered and qualified
and holding any such licenses and certifications as may be required to
render Services to do business in the State of Georgia. County and
Contractor are known individually as a "Party" and collectively as the
"Parties"; and,
WHEREAS nothing contained in this Contract shall be construed to
convert the Contractor or any of its employees or agents into a partner,
employee, or agent of the County. Nor shall either Party to this Contract
have any authority to bind the other in any respect; and,
WHEREAS Contractor represents that it complies with the State of
Georgia requirements for corporations and has signified a willingness to
provide Services to the County and the County has relied on such
representation; and,
WHEREAS the Parties mutually desire to enter into this Contract to
document the provision of Services by the Contractor to the County in
exchange for payment as compensation; and,
WHEREAS this contract will become legally binding upon signature and
execution by both Parties; and,
WHEREAS any documents, exhibits, attachments, plans, or references
are all incorporated herein by reference.
NOW THEREFORE, and in consideration of the mutual promises, terms,
conditions, covenants, and agreements made as expressed and
contained herein, or attached, incorporated, and made a part hereof, and