6515--436 Medical Waste Sterilizer (VA-25-00017950)

Active

Contract Opportunity

Page 1 of 2
Combined Synopsis/Solicitation
for
Medical Waste Sterilizer

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

Solicitation number 36C25925Q0423 is issued as a request for quotes (RFQ). The government anticipates awarding a Purchase Order contract resulting from this solicitation.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

This acquisition is a Total Set-Aside Small Business (SB) concerns. The North American Industry Classification System (NAICS) code is 332420 Metal Tank (Heavy Gauge) Manufacturing with a small business size of 1000 Employees. The Product Code is 6515 Medical and Surgical Instruments and Equipment and Supplies. Offerors must be registered in the System for Award Management (SAM) at https://sam.gov to be considered for award.

Department of Veterans Affairs, Network Contracting Office (NCO) 19, Located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of the Cheyenne VA Medical Center. The Contractor shall submit prices for: One (1) complete Medical Waste Autoclave system in accordance to the item list below.
The estimated delivery date for this requirement is 60 Days After Receipt of Order (ARO).

Description and Pricing Schedule: All interested Small Businesses shall provide quotations on the Pricing Schedule below, IAW the Salient Characteristics. All prices shall include delivery Free-On-Board (FOB) Destination to the following location:
Department of Veterans Affairs
VA Montana Health Care System
3687 Veterans Drive, P.O.BOX 1500
Fort Harrison, MT 596361500




Brand Name or Equivalent:
Item Number
Description
Quantity
Unit of Measure
Unit Price
Extended Price
0001
AUTOCLAVE SYSTEM
1
EA
0002
Hyd Lift Table
1
EA
0003
BIN-ALUM Aluminum Autoclave Bin
2
EA
0004
Low Water Flow Condenser
1
EA
0005
Disconnect, Remove and Dispose of Existing Unit
1
EA

0006

Freight to Job Site
1
EA
0007
SHAKEDOWN, COMMISSIONING & TRAINING
1
EA
0008
Vacuum Upgrade
1
EA
0009
EnSight
1
EA
0010
Hyd Lift Table Flat Floor Configuration Upgrade
1
EA
0011
CUSTOMER COMPACTOR TIPPER
1
EA
0012
Electrician fees for installation
1
EA


Total Price:
$_______________
FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023)
Addendum to FAR 52.212-1 Instructions to Offerors Commercial Items

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

OFFER SUBMITTAL INSTRUCTIONS:

1) Offerors shall submit offers by Due Date/Time specified in section XIV. Late quotes will not be considered.
2) Offerors shall acknowledge all amendments to the solicitation as part of their quote.
3) Offerors shall complete the Price Schedule in section V.
4) Offerors shall provide item technical specifications (not to exceed six pages).
5) Completed FAR 52.225-2 Buy American Certificate
6) Completed 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING

Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.

FAR 52.212-2 Evaluation-Commercial Items (NOV 2021) applies to this acquisition.
Addendum to 52.212-2 Evaluation Commercial Products and Commercial Services

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical

(2) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements identified in the Salient Characteristics.

(2) Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

(End of Addendum to 52.212-2)
FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2023)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition.
Addendum to FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

The following provisions and clauses are incorporated into FAR 52.212-4 as an addendum:
FAR 52.201-1 Acquisition 360: Voluntary Survey (SEPT 2023)
FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010)
FAR 52.203-17 Contractor Employee Whistleblower Rights And
Requirement To Inform Employees of Whistleblower Rights (NOV 2023)
FAR 52.204-3 Taxpayer Identification
FAR 52.204-7 System for Award Management (OCT 2018)
FAR 52.204-12 Unique Entity Identifier Maintenance (OCT 2016)
FAR 52.204-13 System for Award Management Maintenance (OCT 2018)
FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)
FAR 52.204-20 Predecessor of Offeror (AUG 2020)
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
52.225-1 Buy American-Supplies
52.225-2 Buy American Certificate
FAR 52.226-7 Drug-Free Workplace
FAR 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)
FAR 52.232-39 Unenforceability of Unauthorized Obligations
FAR 52.233-2 Service of Protest (SEPT 2006)
Department of Veterans Affairs, Network Contracting Office 19, 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111
FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)
https://www.acquisition.gov/browse/index/far (FAR) and
https://www.acquisition.gov/vaar (VAAR)
VAAR 852.203-70 Commercial Advertising (May 2018)
VAAR 852.209-70 Organizational Conflicts of Interest (Oct 2020)
VAAR 852.211-70 Equipment Operation and Maintenance Manuals (Nov 2018)
VAAR 852.212-71 Gray Market and Counterfeit Items (Feb 2023)
VAAR 852.215-71 Evaluation Factor Commitments (Oct 2019)
VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)
VAAR 852.246-71 Rejected Goods (Oct 2018)
VAAR 852.273-70 Late Offers (Nov 2021)

(End of Addendum to 52.212-4)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (DEC 2023) (DEVIATION JAN 2024) apples to this requirement. The additional clauses below are incorporated by reference.

FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023).
FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.
FAR 52.204-25Â Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021).
FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023)
FAR 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021).
FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)
FAR 52.222-3, Convict Labor (JUN 2003).
FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2024)
FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015).
FAR 52.222-26, Equal Opportunity (SEP 2016).
FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) .
FAR 52.222-50, Combating Trafficking in Persons (NOV 2021).
FAR 52.233-3 Protest After Award (Aug 1996)
FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)
FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021).
FAR 52.226-7 Drug-Free Workplace (May 2024).
FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024).
FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018).
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

(End of Addendum to 52.212-5)

VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

FAR 52.225-2 Buy American Certificate
852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING (Attachment 1)

This is not a Defense Priorities and Allocations System (DPAS) rated requitement.

Offers are due May 16th, 2025, by 12:00 p.m., Local Mountain Time. All questions/inquiries must be submitted to the Contract Specialist via electronic email no later than May 13th, 2025, by 12:00 p.m., Local Mountain Time.

Submit offers or questions to the attention of the Contract Specialist, Barron Long via email at: barron.long@va.gov. Inquiries submitted via telephone will not be accepted.

See attached document: 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.

STATEMENT OF WORK

1. INTRODUCTION
1.1. Background

The Veterans Health Administration (VHA) utilizes an autoclave to turn hazardous waste in to non-hazardous waste. It uses high-pressure steam to sterilize objects that can withstand the high temperatures. It turns hazardous waste into non-hazardous waste, and it s responsible for the level of sterilization that s able to be achieved today. They re used in hospitals, medical offices, dentist offices, tattoo parlors, veterinarian clinics, and others concerned with sterilization. An autoclave uses high-pressured steam that reaches extremely high temperatures. Here s how it works: First, the air is let out of the chamber, creating a super low-pressure environment within. The reason steam is used is that the device must reach such high temperatures. Dry air is very ineffective at transferring heat, but saturated air (air with water molecules; humidity) is thoroughly effective at transferring heat because of the water droplets in the air. Steam is the tool used to accomplish high heat and sterilization. Secondly, during the exposure phase, the autoclave closes its exhaust valve resulting in an increase in pressure and temperature. It maintains both the pressure and temperature for time commanded by the user, resulting in sterilization. Finally, the chamber carefully releases the pressure through an exhaust valve and the pressure returns to normal.
The Department of Veterans Affairs (VA) will procure an autoclave for its hazardous waste disposal.

1.2. Contract Duration

The autoclave shall be delivered within 120 calendar days after the effective date of the contract. Delivery dates specified may be adjusted by the CO to coincide with the date the TCPF will be ready to receive installation. The CO will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery date(s). Deliveries, cranes, or haulage will be arranged with the Contracting Officer Representative (COR), as to NOT interfere with day-to-day ancillary VA Medical services such as nutrition/food service, laundry delivery, maintenance routes, etc.

The autoclave shall be delivered within 120 days after the effective award date. Installation of the autoclave shall take place no more than 30 days after the delivery date. The 2 days onsite shakedown and 1-day onsite training are included in the installation timeframe. Training shall consist of both operator and maintenance personnel at a minimum. Trainings shall not to be conducted concurrently. The total contract duration is 150 days.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the COR.

2. Site Specific Project Requirements
2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW).

This SOW includes removal of trade-in equipment, delivery, installation, and training of the new laundry equipment installed. The equipment and installation shall be conducted in conformance with the SOW and Technical Specifications provided herein. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

2.2. The autoclave is to be located within Building 154, near the waste removal area.

2.3. Within the new design layout of the autoclave area, the contractor shall relocate existing lighting fixtures, and provide new energy-efficient, light-emitting diode (LED) lighting for any new workstation or storage area. New lighting shall comply with VA Lighting Design Guide, January 2022; and shall be 50 foot-candles (minimum) measured 30-inches above floor for workstation task areas, and 35 foot-candles (minimum) for storage areas.

2.4. All valves within the layout of the autoclave and equipment shall be ball valves with the appropriate ratings and that are part of the scope of work within this RFQ.

2.5. All old piping, drain piping, ductwork, vents, hangers, and water piping associated with equipment shall be removed.

2.6. All piping, water, steam, condensate, and air will be new and originate from the nearest header within 35 of the new autoclave and electrical for the new equipment will originate from the electrical panel identified by the station. All piping, water, conduit, steam, condensate, and air lines within this RFQ shall be new.

2.7. Waste Material Sorting/Recycling
The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling. Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drains pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.8. The COR designated contractor staging area (TBD after award) will be fully enclosed completely with fencing and fence covering provided by the contractor. The fencing height shall be a minimum of six (6) feet high, with covering, signage and sandbags or plastic temporary fence weights.

2.9. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to washer extractors, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

2.10. The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out and Confined Space (CS) locations shall be marked and identified on the machine with instructions on lock-out or CS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air lines, hydraulic, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air lines etc.

2.11. The contractor shall supply one (1) lock-out and tag-out kit with the lock-out/tag-out devices for each piece of equipment. The kits shall turned over to the COR. All lock-out / tag-out and Permit Required Confined Space (PRCS) locations shall be marked and identified on the machine with instructions on lock-out or PRCS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, steam, condensate, air lines, hydraulic etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air etc.

2.12. Number and nomenclature will separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment will be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank etc. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.13. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (air, water, steam and condensate).
2.14. Connections to VA supplied utilities shall be within 35 of new equipment supplied and electrical panel identified. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor, wall, and ceiling like material. All braces, pipes (air, gas, water, steam, condensate, electrical), conduit and duct work that will not be utilized shall be removed back to the source that pertains to the equipment directly associated with this RFQ.

2.15. The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the Contractor causes damages to any Government property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.16. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

2.17. Utility Shutdowns and hot work permits

Contractor shall provide ten (10) calendar days advance notice for any planned utility shutdowns and should be indicated on the project schedule.
Contractor shall follow stations protocol on notice of any hot work permits needed.

2.18. The TCPF will be open during the project. The contractor will have access to the TCPF seven days a week from 7:00 am through 3:30pm. On the weekends there will be a staff member on station to allow entrance and will monitor the contractor while they are on station.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required.

2.19. Badge Requirements

The contractor s personnel (including subcontractors) anticipated to be on site for more than two (2) days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

2.20. Site Visit

The contractor has the responsibility of visiting the site and examine the the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with all conditions that may affect their quote will be at the contractor s risk.

The Ft. Harrison TCPF will accommodate site visits as they are requested. The site visits may be on different dates or all on the same date, depending on if/when requests are made by the contractor. The contractor must request a scheduled date to visit the Ft. Harrison TCPF and the COR will determine if the requested date is available. Site visit requests shall be made by contacting:

Mr. Eugene Winters, AO EMS,
Office Phone 406 447-7852
Email: eugene.winters@va.gov

2.21. Exemption Certificate
The COR will provide a valid certificate of exemption for the State of Montana sales and use tax to the Contractor.

3. General Installation Requirements
3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be within 35 of new equipment. When existing service lines require demolition, they shall be removed back to the source.

3.2. The contractor shall ensure maximum utilization of existing equipment space to prevent additional plumbing, electrical or other utilities.

3.3. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are electric, water, steam, condensate and air lines.

3.4. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.5. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.6. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:
3.6.1. All mounting holes shall be utilized for anchoring equipment. Secure mounts shall be laid out in advance for review and approval by the COR.

3.6.2. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration.

3.6.3. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

3.6.4. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

3.6.5. All installation and/or modifications of utilities and structures, shall match existing materials. No wooden platforms allowed.

3.6.6. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new.

3.6.7. All pipes and ductwork shall be insulated. All conduits and air pipes shall not be painted. All vents and drains shall be painted, (REFER TO THE TABLE BELOW FOR COLORS). All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030 thickness. Flow markings and identification of all pipes, vents, ductwork, and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Pre-made adhesives are acceptable, spray-painting stencils are not acceptable.

Air Piping: (Only identification/flow markings)
Air Intake Ductwork: Safety White PVC (Identification and flow markings)
Large Dryer Air Exhaust Ductwork: Safety White PVC textured Aluminum (Identification & flow markings)
Small Dryer Air Exhaust Ductwork: Safety White PVC (Identification & flow markings)
Vent Pipe: Painted Flat Black (Identification and flow markings)
Drain Line: Painted Flat Black (Identification and flow markings)
Domestic Water: Safety White PVC (Identification and flow markings)
Fire Suppression Piping: Painted Bright Red (Identification and flow markings)
Outside Exposed Ductwork: Sealed watertight and weather-proofed to protect from the environment
All Conduits: Not Painted

3.6.8. Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing and shall be sealed by a licensed professional Architect and Engineer, which were previously approved by the COR. In the installation design drawings, the contractor shall locate drains, piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed to comply with accepted national and local plumbing practices. Mechanical or grooved fittings on mechanical piping are acceptable.

3.6.9. If necessary to drill through structural sections, the contractor shall notify the COR immediately. The COR shall work with a structural engineer to determine proper location. The COR shall instruct contractor on structural location to continue work.

3.6.10. Install gauges, thermometers, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

3.6.11. Valve Tags - Furnish and install valve tags on all compressed air, gas, steam, condensate and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers, and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.6.12. Trap Tags: Furnish and install all steam trap tags on equipment and connection points of the textile care processing equipment. Tags shall e engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc, tags shall be attached with brass hooks or brass chain.

3.6.13. The contractor shall provide two (2) valve lists and two (2) steam trap lists on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

3.6.14. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.6.15. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.
3.7. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required in accordance with OSHA 1910.219. All conveyor rollers shall have roll caps installed and guards will be provided under all conveyors.

4. Plumbing Requirements

Plumbing
4.1. Grooved or mechanical fittings are allowed on piping.

4.2. The contractor shall not use cast iron fittings, and components or malleable/ductile fittings anywhere in the high-pressure and medium pressure steam system (15 psi or above). The contractor shall only use cast steel or forged steel fittings and components, in accordance with applicable VA Master Specifications found at https://www.cfm.va.gov/til/spec.asp

4.3. Traps
The contractor shall provide traps on all sanitary branch waste
connections from fixtures or equipment not provided with traps. Exposed brass shall be polished brass chromium plated with nipple and set screw escutcheons. Concealed traps may be rough cast brass. Slip joints are not permitted on sewer side of trap. Traps shall correspond to fittings on cast iron soil pipe or steel pipe respectively, and size shall be as required by connected service or fixture.

4.4. Plumbing Installation
In accordance with the National Standard Plumbing Code, 2021 Edition.
4.4.1. Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

4.4.2. Escutcheons shall be installed at all floors, wall and ceiling locations that pipe, conduits, vents and ductwork penetrate.

4.4.3. Pipe shall be round and straight. Cutting shall be done with proper tools. Pipe, except for plastic and glass, shall be reamed to full size after cutting.

4.4.4. All pipe runs shall be laid out to avoid interference with other work.

4.4.5. Install valves with stem in horizontal position whenever possible. All valves shall be easily accessible.

4.4.6. Piping shall conform to the following:

Waste, Storm Water Drain and Vent: Drain to main stack as follows:

Pipe Size Minimum Pitch
3 inch and smaller 1/4 inch to the foot
4 inch and larger 1/8 inch to the foot

4.4.7. Exhaust Vent
Extend exhaust vents separately through roof. Sanitary vents shall not connect to exhaust vents.

4.4.8. Insulation Requirements
Unless specified in other sections of the Technical Specifications, cellular glass insulation is required for hot water piping. A minimum 1.5 inches thick for hot water is required. All Insulation on piping and equipment shall be terminated square at items not to be insulated, access openings and nameplates. Cover all exposed raw insulation with sealer or jacket material that does match the color of the insulation.
4.5. Water Piping
4.5.1. Interior domestic water piping shall be copper tube, type L drawn per ASTM B88. Fittings for copper tube must be wrought copper or bronze castings conforming to ANSI B16.18 and B16.22. Unions shall be bronze in accordance with federal specification WW-U-516 with solder or braze joints including adapters for joining screwed pipe to copper tubing.
4.6. Air Piping
4.6.1. Interior to the building and outdoor external air piping shall be copper tube.

4.6.2. All piping shall be installed parallel to walls and column centerlines. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

4.6.3. All pipe runs shall be laid out to avoid interference with other work.

4.6.4. Install ball valves in horizontal position. All valves shall be easily accessible.

4.6.5. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.6.6. Pipe escutcheons will be used for all pipe penetrations through walls, floors, and ceilings.

5. Electrical Requirements

Electrical
5.1. Electrical Installation
5.1.1. Conduits, Fittings, and Electrical Wire

5.1.1.1. All electrical installations shall conform to requirements of the National Electrical Code (NEC).

5.1.1.2. Install a new power disconnect box for each piece of equipment.

5.1.1.3. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.4. All power wiring shall have a minimum conduit size of 3/4-inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.5. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.
5.2. Electrical Wiring Installation
In accordance with NFPA 79 Electrical Standard for Industrial Machinery 2021 edition:
5.2.1. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

5.2.1.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.2.1.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.2.1.3. All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.2.1.4. the line voltage side of the work is a single point demo and termination to a prewired control cabinet.
5.3. Electrical Identification Installation
In accordance with NFPA 79 Electrical Standard for Industrial Machinery 2021 edition:

Install nameplates - center on device, cover plate, or enclosure.
5.3.1. Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.3.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.3.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.3.4. Nameplates shall be laminated phenolic with a Blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

5.3.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.
5.4. Electrical Protection
The contractor shall provide any protective methodology or devices necessary to protect the equipment from:
5.4.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.4.2. Any equipment located outside the building or on the roof shall have lightning protection installed.

5.4.3. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.
5.4.4. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.
5.4.5. Uninterrupted Power Supply (UPS) shall be installed for all equipment supplied. (Minimum 2-hour back-up).
5.5. Electrical Receptacles and Outlets
Receptacles shall be Underwriters Laboratories certified.
5.5.1. Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.
5.5.2. Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

5.5.3. Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

5.5.4. The duplex type receptacles shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

5.5.5. The receptacle bodies shall be white in color.

5.5.6. Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

5.5.7. GFI shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch and shall be rated for operation on a 160 Hz, 120-volt, 20 ampere branch circuit. The device shall have nominal sensitivity to ground leakage current of five (5) milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five (5) milliamperes on the load side of the device. The device shall have a minimum nominal tripping time of 1/30th of a second.

5.5.8. Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.
5.6. Weatherproof Receptacles
Shall consist of a duplex receptacle, mounted in box with gasket, weatherproof, cast metal cover plate and cap over each receptacle opening. The cap shall be permanently attached to the cover plate by a spring hinged flap. The weatherproof integrity shall not be affected when heavy duty specification or hospital grade attachment plug caps are inserted. Cover plates on outlet boxes mounted flush in the wall shall be gasket to the wall in a watertight manner.

5.7. Wall Plates
Wall plates for switches and receptacles shall be as specified by the COR. Oversize plates will not be acceptable.
Wall Plate color shall be white.

5.8. Standard NEMA design, so that products of different manufacturers must be interchangeable.

5.9. For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

5.10. The contractor shall provide 4-Plex receptacle at each equipment location for mechanic s use.

5.11. Marking Pen Labeling
Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc. Label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

5.12. Label Tapes
Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Using cloth, plastic, split sleeve or tubing type wire and cable label markers.

5.13. Dielectric Fittings
Provide dielectric couplings or unions between ferrous and non-ferrous pipe. In addition, Provide threaded dielectric unions for pipe sizes 2 inches and under. For 2-1/2 inches and above, provide copper and steel flanges electrically isolated at gasket and by sleeves at bolts. Fittings on cold water and soft water lines shall be rated for 100 psi, 80 degrees F. Fittings on other services shall be rated for the maximum pressure and temperature conditions of the service. Where copper piping is connected to steel piping, provide dielectric connections.
6. Prefabricated Roof Curbs
Galvanized steel or extruded aluminum 12 inches overall height, continuous welded corner seams, treated wood nailer, 1-1/2 inch thick, 3-pound density rigid mineral fiberboard insulation with metal liner, and built-in curved cantilever strip. Provide raised cantilever strip (recessed mounting flange) to start at the upper surface of the insulation. Curbs shall be constructed for pitched roof or ridge mounting as required to keep top of curb level.

7. Installation Requirements
7.1. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of the design submittals and written notification to proceed with installation from the COR.

The contractor shall be responsible for the determination of, and compliance with, federal, state, and local code requirements, design data, and other factors necessary to design, operate and install the system.

7.2. The contractor shall verify the location of extant utilities. Contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

7.3. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring, and cabling to be pulled through conduit and raceways. It is the responsibility of the contractor to supply and install junction boxes; wall/ceiling mounts and support structures.

7.4. The contractor shall provide certified field engineers or technicians to conduct all necessary tests during installation. Contractor shall provide copies of the certifications upon Government request.

7.5. The contractor shall inform the CO and COR of any problems as they occur in connection with installation, or issues which will affect optimum performance shall be reported prior to the start of installation. Installation shall not proceed under such circumstances until authorized by the CO.
8. Availability of Parts and Service
The Quoter shall guarantee the contractor availability of servicing and replacement parts for a period of ten (10) years to the government for the equipment being procured under this RFQ.
9. Incorporation of Documents
The following documents are hereby incorporated by reference and made a part of this RFQ.
The equipment and installation supplies shall conform to the following standards:
Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2009 Edition.
American National Standards Institute (ANSI), 2021 Edition. Z8.1-2006 Safety Requirements for Commercial Laundry and Dry Cleaning Operations.
FEMP: Federal Energy Management Program (Energy efficient product rating).
HVAC Duct Construction Standards-Metal & Flexible.
National Electrical Manufacturers Association (NEMA), 2021 Edition.
National Fire Protection Association (NFPA), 2021 Edition. ALL NFPA Standards and codes. National Electrical Code (NEC), 2020 Edition.
National Standard Plumbing Code, 2021 Edition.
Occupational Safety and Health Administration (OSHA) 29 CFR 1910.
Sheet Metal and Air Conditioning Contractors National Association (SMACNA), 2021 Edition.
Sheet Metal Contractors National Association Inc. Publication, 2019 Edition.
Underwriters Laboratories Standards, 2022 Edition.
City, County, State, Federal, VA and National Environmental, Fire and Safety Regulations/Standards.

Attachments/Links