DOT/COC/Red Sky Subscription for Cisco Webex soft phone

REQUEST FOR QUOTATIONS
Solicitation Number: RFQ033657
Date Issued: September 16, 2026
The City of Columbus, Department of Technology requests proposals for:
RENEWAL OF RED SKY SUBSCRIPTION SERVICES
Written Questions Due: September 23, 2026 @ 1:00 PM
Responses to Questions: September 30, 2026 @ 1:00 PM
Quotations Due: October 7, 2026 @ 1:00 PM
Award: TBD
Procurement Portal: https://columbusvendorservices.powerappsportals.com/

City of Columbus, Department Technology
RED SKY SUBSCRIPTION SERVICES
Detailed Specifications
1.0 SCOPE AND CLASSIFICATION
1.1 Scope: The City of Columbus, Department of Technology is seeking formal bids to
establish a contract for the annual renewal subscription and services of Red Sky
MyE911 Client and E911 Anywhere Service.
1.2 Classification: The contract resulting from this bid will provide for the purchase and
delivery of the annual renewal Red Sky subscription and services. Only certified
reseller/dealer partnership may respond to this solicitation. Bidders are required to show
documentation of the relationship with the manufacturer.
1.3 Specification Questions: Questions regarding this bid must be submitted on the
Vendor Services portal by 1:00 PM on Wednesday, September 23, 2026. Responses
will be posted on the RFQ on Vendor Services no later than 1:00 PM on Wednesday,
September 30, 2026.
1.4 For additional information concerning this bid, including procedures on how to submit a
proposal, you must go to the City of Columbus Vendor Services website at
https://columbusvendorservices.powerappsportals.com/ and view this bid number.
2.0 APPLICABLE PUBLICATIONS AND STANDARDS
N/A
3.0 REQUIREMENTS
3.1 General Information:
3.1.1 Term: The contract awarded as a result of this bid shall be from January 13,
2027 to January 12, 2028. This contract is not subject to automatic renewal,
however upon mutual agreement and authorized appropriation may be renewed
for three (3) additional one-year terms. In case of discrepancy in computing the
amount of the cost, the UNIT PRICE quoted will govern. Future renewals of this
agreement shall require appropriation and authorization of funds by the Council
of the City of Columbus solely in the event that the total annual expenditures
under this contract exceed $50,000.00. Otherwise, the appropriation and
authorization of funds shall be processed through issuance of a Purchase Order
certified by the City Auditor and approved by all parties having jurisdiction
thereof.
3.1.2 Pricing: Bidders are to bid firm or fixed prices, FOB Destination, Freight
Prepaid, and Allowed. All pricing must include a manufacturer warranty. All
manufacturer warranties will be passed onto the City of Columbus.
3.1.2.1 Escalator Clause: No discount adjustment shall be granted during the first
twelve (12) months of an awarded contract. After that, up to two such
adjustments may occur during the life of the contract. In the event the
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City of Columbus, Department Technology
RED SKY SUBSCRIPTION SERVICES
Detailed Specifications
supplier receives a general price increase in the cost of the finished product
contracted for due to an increase in the cost of raw materials, labor, freight,
etc., upon giving thirty (30) days prior notice and proper documentation as
proof, said the adjustment in addition to the price quoted herein, may be
permitted, subject to the sole discretion of the City of Columbus Finance
and Management Director. In the event any such adjustment is granted; no
adjustment shall be permitted on orders received by the supplier which are
in process or filled but awaiting shipment before the increase. All price
decreases inure to the benefit of the City of Columbus. The written notice
and following documentation shall be sent to:
DoTProcurement@Columbus.gov.
3.1.2.2 Price Documentation: The supplier shall submit the following
documentation with each request for an adjustment:
1) Copies of the old and the current price lists or similar documents which
indicate the original base cost of the product to the supplier and the
corresponding increase; and
2) Copies of correspondence sent by the supplier's supplier explaining the
source of the increase; and
3) Copies of excerpts from business publications, market quotations, or trade
journals recognized as being representative of their particular trade or
industry that indicate a trend toward an increase in the current market for
the commodities under the awarded contract.
3.1.2.3 Right of Cancellation: If at any time during the term of the contract, the
supplier's total request(s) for a price increase(s) is greater than fifteen
percent (15%), the City of Columbus may cancel this agreement with thirty
(30) days written notification.
3.1.3 Additional licenses: Throughout the year the City may add additional licenses
to be co-termed with existing licenses and may be added to the awarded contract
upon renewal. Also, the City reserves the right to request quotes for alternate or
additional products and services, as they become available, that are not listed in
the current quote.
3.2 Bidder Requirements: The City will use the requirements of this section to determine if
each bidder meets the minimum standards to be considered a responsible bidder.
References may be required as well as evidence of authorized deal/reseller partnership.
Bidder should be prepared to provide said information upon request.
3.2.1 Software and Support Capabilities: Upon request bidders must document, and
submit their capability of providing the licensing and warranty service specified
herein.
3.2.2 Manufacturer Relationship: Upon request the bidder shall provide the history of
their relationship with manufacturer(s) that will potentially be providing these
types of equipment/parts and warranty service for the past five years, including
but not limited to the following:
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City of Columbus, Department Technology
RED SKY SUBSCRIPTION SERVICES
Detailed Specifications
a) Length of the relationship;
b) Level of the relationship;
c) A brief history of the relationship.
3.2.3 References: Upon request the bidder shall have documented proven successful
contracts from at least four customers that the bidder supports that are similar in
scope, complexity, and cost to the requirements of this specification. Reference
contact information shall include the customer's name, customer e-mail address,
street address, telephone number, fax number, contact name and software
purchase date.
3.2.4 Software / Support Information: Upon request the bidder shall provide a
description of the entitlements provided including all licensed features and
capabilities.
3.2.5 Subcontractor Information Required: If subcontractor(s) are to be used,
please list names, addresses, telephone numbers and a contact person for each
subcontractor. All subcontracts must have valid contract compliance certification.
Should the offeror use subcontractors, the City shall use the offeror as the
primary contact point.
3.3 Product Requirement Specifications: The offeror shall provide the following:
Item Part No. Product Description Qty Start Date End Date
1 5803126RED-RS- Redsky: 1000+ MyE911 Client + 3000 1/13/2027 1/12/2028
6784S E911 Anywhere Service
Annual Service.
2 5803121RED-RS- Calls to Emergency Call Relay 2 1/13/2027 1/12/2028
6747S Center (ECRC) - Block of
10 Calls.
4.1 Ordering Procedure: A written purchase order will be established. The Purchase Order
will have the delivery information and invoice information.
4.2 Invoicing: Each invoice shall show (1) the City Purchase Order number, (2) a brief
description identifying the item, (3) the unit price, and (4) the total amount. The invoice
amount must exactly match the purchase order amount in accordance with the bid
proposal.
To ensure proper payment, all Invoices should be mailed to the following address:
DoT/Fiscal
PO Box 2949
Columbus, OH 43216
OR submitted electronically to:
DoTInvoices@columbus.gov
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City of Columbus, Department Technology
RED SKY SUBSCRIPTION SERVICES
Detailed Specifications
5.0 EQUAL OPPORTUNITY CLAUSE
6.0 QUESTIONS AND CORRESPONDENCE
6.1 Specification Questions: Questions regarding this bid must be submitted on the
Vendor Services portal by 1:00 PM Wednesday, September 23, 2026. Responses will be
posted on the RFQ on Vendor Services no later than 1:00 PM Wednesday, September
30, 2026.
6.2 Additional Information: For additional information concerning this bid, including
procedures on how to submit a proposal, you must go to the City of Columbus Vendor
Services web site at CITY OF COLUMBUS VENDOR SERVICES
(columbusvendorservices.powerappsportals.com) and view this bid number.
Instructional video from Columbus Vendor Services is available at:
https://www.youtube.com/channel/UCTIkkGNM7GHIITzoqQVNJlA/videos?shelf_id=0&vi
ew=0&sort=dd
6.3 Correspondences: During the bidding and evaluation process, Bidders are strictly
prohibited from communicating with any City employees or officers regarding this
solicitation. Any communication from the vendor to the City should be limited to only the
contacts(s) listed in the RFQ and/or below. A violation of this section on the part of the
Bidder will lead to disqualification.
All correspondences regarding this bid should be sent via email to
vendorservices@columbus.gov.
6.4 Requirements to do Business
Vendors must register on the Vendor Services portal before doing business with the City
of Columbus and becoming Minority or Women Business Enterprise (MBE/WBE) certified.
To get registered, please visit the following link:
https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources.
After vendor registration, you will receive an email inviting you to complete the required
Contract Compliance (EBO) Questionnaire. Vendors must be contract compliant in order
to do business with the City of Columbus. To get compliant, please visit the following link:
https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources.
To complete our online certification application, track the status of your application and
receive a copy of your certification approval letter, visit:
https://columbus.diversitycompliance.com/.
For more certification information or questions, contact us at:
DiversityCertifications@columbus.gov.
For additional inquiries, contact the Office of Diversity and Inclusion at:
odi@columbus.gov.
8

EQUAL OPPORTUNITY CLAUSE
The Contractor will not unlawfully discriminate against any employee or applicant for
employment because of race, sex, sexual orientation, gender identity or expression, color, religion,
ancestry, national origin, age, disability, familial status or military status. The Contractor will take
affirmative action to ensure that applicants are employed, and that employees are treated during
employment without regard to their race, sex, sexual orientation, gender identity or expression,
color, religion, ancestry, national origin, age, disability, familial status or military status. Such
action shall include, but not be limited to, the following: employment up-grading, demotion, or
termination; rates of pay or other forms of compensation; and selection for training. The Contractor
agrees to post in conspicuous places, available to employees and applicants for employment,
notices summarizing the provisions of this Equal Opportunity Clause.
The Contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, state that the Contractor is an equal opportunity employer.
It is the policy of the City of Columbus that program members as defined in section 3901.01 of
the Columbus City Codes shall have the maximum practicable opportunity to participate in the
performance of contracts awarded by the City.
The Contractor shall permit access to any relevant and pertinent reports and documents by
the Office of Diversity and Inclusion Director for the sole purpose of verifying compliance with
Title 39 of the Columbus City Codes, and with the Office of Diversity and Inclusion regulations.
All such materials provided to the Office of Diversity and Inclusion Director by the Contractor
shall be considered confidential.
The Contractor will not obstruct or hinder the Office of Diversity and Inclusion Director
or his/her deputies, staff and assistants in the fulfillment of the duties and responsibilities imposed
by Title 39 of the Columbus City Codes.
The Contractor and each subcontractor will include a summary of this Equal Opportunity
Clause in every subcontract. The Contractor will take such action with respect to any subcontractor
as is necessary as a means of enforcing the provisions of the Equal Opportunity Clause.
The Contractor agrees to refrain from subcontracting any part of this Contract or contract
modification thereto to a contractor not holding a valid certification number as provided for in
Title 39 of the Columbus City Codes.
Failure or refusal of a Contractor or subcontractor to comply with the provisions of Title
39 of the Columbus City Codes may result in cancellation of this contract.
Revised 2026

INFORMATION FOR BIDDERS (Continued)
SPECIAL CONDITIONS irresponsible, then said Director shall have the right to require additional
Special conditions included in the specifications, if inconsistent with and sufficient surety or sureties. The Contractor shall furnish the surety
provisions included in "Information for Bidders", shall take precedence or sureties to the satisfaction of the said Director, within ten (10) days
over any provisions in "Information for Bidders" to the extent inconsistent. after notice. In default thereof the default provision herein shall apply.
SUBMISSION OF PROPOSAL LIABILITY, INSURANCE, LICENSES AND PERMITS
Responses must be entered and submitted electronically in the body of Where bidders are required to enter or go onto City of Columbus
the RFQ. Some RFQs require pricing lists or additional documents to be property to deliver materials or perform work or services as a result of bid
attached to the RFQ response electronically. In rare instances award, the bidder will assume full duty, obligation and expense of
documents require submission via regular mail delivery. Refer to the obtaining all necessary licenses, permits, and insurance when required.
"Proposal Information" section of the specifications for instructions for The bidder shall be liable for any damages or loss to the City occasioned
submission. Any unauthorized conditions, limitations or provisions by negligence of the bidder (or his agent) or any person the bidder has
attached to the proposal may render the bid nonresponsive and result in designated in the completion of his contract as a result of his bid.
its rejection.
Particular attention is directed to the statutory requirements of the State
ACCEPTANCE AND REJECTION of Ohio relative to the licensing of corporation organized under the Laws
This proposal submitted by the bidder to the City of Columbus will be of any other State.
accepted or rejected within a period of 180 days from bid opening date.
The City reserves the right to waive technicalities, and to request a rebid TAXES
on the required material. If more than one item, prices shall be quoted on Federal and/or State Taxes are not to be included in prices quoted. The
the units requested. However, each item shall be considered a separate successful bidder will be furnished an exemption certificate if needed.
bid and the City reserves the right to award a contract on each item
separately or on all items as a whole or any combination thereof. Bidders SAMPLES
whose proposal is made on an "All or None" basis must clearly state Samples, when requested, must be furnished free of expense to the City
such fact in the proposals. and if not destroyed, will upon request be returned at the bidder's
expense.
Each RFQ issued by the City shall state that the RFQ may be cancelled
and that any RFQ response may be rejected in whole or in part when it is DELIVERY
for good cause and in the best interests of the City. Time will be of the essence for any orders placed as a result of this bid.
Purchaser reserves the right to cancel such orders or any part thereof,
WITHDRAWAL OF PROPOSALS without obligations if delivery is not made within the time(s) specified.
Bidders may withdraw their RFQ response at any time prior to the time Delivery shall be made during normal working hours and to the
specified in the advertisement as the closing time for the receipt of bids. destination shown on the proposal.
However, no bidder shall withdraw or cancel his response for a period of
180 calendar days after said advertised closing time for the receipt of QUALITY
proposals. Unless otherwise stated by the bidder, the RFQ response will be
considered as being in strict accordance with the specifications outlined
DEFAULT PROVISION in the Bid Document.
In case of default by the bidder or the contractor, the City of Columbus
may terminate and may procure the articles or services from other References to a particular trade, manufacturer's catalog or model
sources and hold the bidder or contractor responsible for any excess number are made for descriptive purposes to guide the bidder in
costs occasioned or incurred thereby. interpreting the requirements of the City. They should not be construed
as excluding proposals on other types of materials, equipment and
SIGNATURE REQUIRED supplies. However, the bidder, if awarded the contract, will be required
By submitting this response electronically, bidder/proposer is affixing an to furnish the particular item referred to in the specifications or
electronic signature as defined by the Ohio Uniform Transactions Act. description unless a departure or substitution is clearly noted and
Said signature represents that he/she has the authority to bind the entity described in the proposal.
to the terms and conditions contained herein.
CHANGES AND ADDENDA TO BID DOCUMENTS
APPLICABLE LAWS Each change or addenda issued in relation to this bid document will be
The Revised Code of the State of Ohio, the Charter of the City of published on the City's Vendor Services website no less than five (5)
Columbus, and all City ordinances insofar as they apply to the laws of working days prior to the scheduled bid opening date. In addition, to the
competitive bidding, contracts, and purchases, and wage theft extent possible, notice will be e-mailed to each person registered as
prevention, are made a part hereof. having interest in the commodities selected for this bid. Total bid inquiry
or specific item cancellations may be issued later than that time specified
PRICING above.
Bidders are to quote firm or fixed prices for the duration of any contract
which may be a result of this proposal unless otherwise noted in the WITHHOLDING OF INCOME TAX
specifications. In case of discrepancy in computing the amount of the bid, All bidders are advised that in order for a contract to bind the City,
the UNIT PRICE quoted will govern. each contract must contain the provisions found in Chapter 362 C.C.C.
with regard to income taxes due or payable to the City of Columbus for
Quotations are requested F.O.B. destination. If quoted F.O.B. Shipping wages, salaries and commissions paid to the contractor's employees
Point include freight estimate and full value insurance cost. as well as requiring those contractors to ensure that subcontractors
withhold in a like manner.
CONTRACT AND BOND
The bidder to whom an award is made will be required to execute a
CAMPAIGN CONTRIBUTIONS
written contract with the City of Columbus, Ohio within ten days after
Contractor hereby certifies the following: that it is familiar with Ohio
receiving such contract for execution, and if specified in the legal notice,
Revised Code ("O.R.C.") Section 3517.13; that all applicable parties
furnish a good and approved bond conditioned upon the faithful
listed in Subsection (I) or (J) of O.R.C. Section 3517.13 are in full
performance of the same. The proposal, contract, proposal bond, (if
compliance with Subsection (I) and (J) of that Section; that it is eligible
applicable), and performance bond (if applicable) shall be in the form
for this contract under the law and will remain in compliance with
herein specified.
O.R.C. Section 3517.13 for the duration of this contract and for one
year thereafter.
If, at any time during the continuance of the Contract, any surety shall, in
the opinion of the Finance & Management Director, become
3A
Revised 09-07-21

INFORMATION FOR BIDDERS (Continued)
thereof is enjoined, seller shall, at the expense of the seller, either
procure for the City the rights to continue using the goods, replace
PUBLIC RECORDS REQUESTS the goods or a part hereof with non-infringing goods of equal or
The City of Columbus, as a political subdivision of the State of Ohio, is better quality, modify the goods so that the goods become non-
subject to Ohio Revised Code Chapter 149, known as the Ohio Public infringing while continuing to meet or exceed the original
Records Law. Consequently, the Offeror understands that ALL specifications, or retake the goods and refund the purchase prices
documents submitted in response to this solicitation are considered and the transportation and installation costs of the goods at the
public records and WILL be released when a public records request is option of the City.
made by news media, competitors, or other interested parties, in 7. Seller warrants that (1) the goods to be supplied pursuant to an
accordance with the law. If you contend that certain CLEARLY agreement which result from this proposal are fit and sufficient for
MARKED portions of your response constitute an exception to Ohio's the purpose intended, (2) the goods are merchantable, of a good
public records law, you MUST submit your legal basis in support of that quality, and free from defects, whether patent or latent, in material or
assertion with your response. workmanship and (3) the goods sold to the City pursuant to an
agreement which may result from this proposal conform to the
If a public records request is made for any portion of the documents that specifications. The particular purpose of which the goods are
you have submitted and you have NOT clearly marked such documents required may be set forth in the specifications.
as information constituting an exception to Ohio's public records law, 8. The benefit of any warranty made in an agreement which may result
your information will be released immediately. from this proposal by seller shall extend to the City and to the
employees of the City, any employee of the City may bring an action
If a public records request is made for such information and you HAVE directly against seller for damages or injuries sustained by the
clearly marked portions of your response as information constituting an employee resulting from any breach of warranty by seller.
exception to Ohio's public records law, AND you have submitted the 9. All goods ordered shall be subject to final inspection and approval at
legal basis supporting such claim, the City will release a redacted version the facility of the City designated for delivery. Any goods, which do
of your information to the requestor and notify you that a request was not conform to the order of the City, may be rejected by the City.
made and that a redacted version of your response was released. The City may hold any goods rejected pending instructions from the
Should the requestor indicate that the redacted version is not sufficient seller or the City may return goods to seller at seller's expense.
for their purposes, you then will be IMMEDIATELY responsible for 10. If any tender or delivery by seller is rejected by the City for
obtaining an order from a Court of competent jurisdiction in Franklin nonconformity, no notice of intention to cure can be effective unless
County, Ohio enjoining release of your clearly marked information it is received by the City agency within five (5) days after notice of
constituting an exception to Ohio's public records law. rejection is sent to seller.
11. The liability of the City for either non-acceptance of conforming
If a public records request is made for such information and you HAVE goods or repudiation of the agreement which might result from this
clearly marked portions of your response as information constituting an proposal shall be limited to the difference between the market price
exception to Ohio's public records law, but you have NOT submitted the at the time and place for tender of the goods and the unpaid sales
legal basis supporting such claim, the City WILL RELEASE your price together with any incidental damages, but less expenses paid
information to the requestor and notify you that a request was made and in consequence of the breach by the City.
that your response was released. 12. An agreement which may result from this proposal shall not be
modified or altered by any subsequent course of performance
DO NOT mark your entire response/submittal as information constituting between parties or by additional terms contained in any subsequent
an exception to Ohio's public records law. If your entire documents unless said additional or differing terms are incorporated
response/submittal is so marked, the City of Columbus will not consider by contract modification authorized to be entered into by ordinance.
your offer. 13. Contractor shall protect, indemnify and save the City harmless
from and against any damage, cost, or liability, including
reasonable attorneys' fees, resulting from claims for any or all
injuries to persons or damage to property arising from intentional,
IN THE EVENT OF A CONTRACT willful or negligent acts or omissions of Contractor, its officers,
employees, agents, or Subcontractors.
1. Where applicable according to the specifications successful seller 14. The City will not indemnify the contractor and is prohibited from
shall transfer and deliver to City goods which conform to the doing so.
specifications. 15. This Contract may not be assigned or otherwise transferred to
2. The City shall accept from seller goods that conform to the others by the Contractor without the prior written consent of the City.
specifications, and shall pay for the goods in accordance with the If this Contract is so assigned, it shall inure to the benefit of and be
terms of an agreement, which may result from this proposal. binding upon any respective successors and assigns (including
3. The risk of loss from any causality to the goods regardless of the successive, as well as immediate, successors and assignees) of
cause of the casualty shall be on seller until the goods have been the Contractor.
delivered at the address designated in the order and are approved 16. The signatories to this Contract represent that they have the
after inspection by the City. authority to bind themselves and their respective organizations to
4. Seller warrants and represents that seller has absolute and good this Contract.
title to and full right to dispose of the goods, and that there are no 17. In the event either party is unable to perform its obligations under
liens, claims, or encumbrances of any kind against the goods, and the terms of this Agreement because of acts of God, strikes,
at the time of delivery shall be free from any security interests or equipment or transmission failure or damage reasonably beyond
other lien or encumbrance. its control, epidemics, pandemics, or other causes reasonably
5. If there is a breach by seller of the warranty against encumbrances beyond its control, such party shall not be liable for damages to
granted by seller in an agreement, which may result from this the other for any damages resulting from such failure to perform or
proposal, the City shall have the option to cancel an agreement, otherwise from such causes.
which may result from this proposal.
6. Seller shall defend any action brought against the City so far as the
action is based on a claim that the goods, or any part of the goods, LOCAL CREDIT
furnished under an agreement which may result from this proposal Pursuant to City of Columbus Ordinance # 2607-2012, in determining
constitutes an infringement of any patent of the United States or a the lowest bid for a contract the local bidder credit will not be applied.
trademark. Seller shall be notified promptly in writing of the action
and be given authority, information, and assistance, at the expense
of seller, for the defense of the action. Seller shall pay all damages
and costs awarded in the action. In case the goods or a part thereof
are held to constitute infringement and the use of the goods or part
3B
Revised 09-07-21

INFORMATION FOR BIDDERS (Continued)
WAGE THEFT PREVENTION REMEDIES
Chapter 377 of the Columbus City Codes is hereby incorporated into All claims, counterclaims, disputes and other matters in question
the contract and seller is required to comply with said chapter. This between the City, its agents and employees, and the Contractor arising
includes, but is not limited to reporting requirements and the obligation out of or relating to this agreement or its breach will be decided in a court
to review the commission list of contractors and subcontractors that of competent jurisdiction within the County of Franklin, State of Ohio.
received an adverse determination. Penalties for failure to comply with
the wage theft prevention code include suspension for three years, up OFFERORS TERMS AND CONDITIONS
to permanent disbarment. Terms and conditions, submitted with this proposal, which are contrary to
City Code or Charter shall be disregarded for the purpose of any
CERTIFICATE OF TITLE ON EQUIPMENT subsequent contract. The successful bidder shall be notified as to which
If applicable to this purchase, all documents required to obtain a State of terms and conditions, if any, have been deleted.
Ohio Certificate of Title must be delivered to:
PUBLICATIONS
Fleet Management Administrator The Contractor agrees to submit to the City's Contract Administrator all
City of Columbus/Fleet Management Div. advertising, sales promotion, and other publicity matters relating to this
4211 Groves Road Contract wherein the City's name is mentioned or language used from
Columbus, Ohio 43232 which the connection of the City's name therewith may, in the City's
judgment, be inferred or implied. The Contractor further agrees not to
After signature by the Fleet Management Administrator, an original title is publish, or use such advertising, sales promotion, or publicity matter
to be delivered to the above address within three (3) days. No payment without the prior written consent of the City except that may be required
for vehicles requiring a title will be authorized by the Fleet Management under law.
Administrator until a valid title is received.
3C
Revised 09-07-21

CONTRACT
FOR TECHNOLOGY SERVICES UNDER $50,000
*ANY ALTERATIONS OF CONTRACT LANGUAGE WILL RESULT IN REVOCATION OF CITY ATTORNEY APPROVAL.*
This Contract for _______________________ services is entered into by and between
___________________________ (herein referred to as "Contractor"), and the City of Columbus, Department of
____________________________ (herein referred to as "City").
WITNESSETH
WHEREAS, the City has a need for ________________________________; and
WHEREAS, the Contractor has the necessary skill, experience and expertise to provide said service; and
NOW, THEREFORE, in consideration of the mutual promises as hereinafter set forth, the parties agree as
follows:
ENTIRE AGREEMENT
The following are hereby incorporated into and made part of the Contract, and any conflict of terms and
conditions will be resolved in the following order of precedence:
(1) City Contract for Technology Services Over $50,000
(2) City Request for Proposals, RFQ######
(3) Contractor License, Support, Service Level Agreements, SOW, etc.
(4) Contractor Proposal in response to RFQ (#2 above)
This Contract sets forth the entire agreement between the parties with respect to the subject matter hereof. Only
the Contractor documents specified in the definition and precedence of this Contract and attached hereto shall
be applicable to this Contract. Under no circumstances shall any other Contractor documents, including those
incorporated by reference not specified in the definition and precedence of the Contract and attached be binding
or controlling. Understandings, agreements, representations, warranties or amendments not contained in this
Contract and not attached hereto, shall not be binding on either party. No. alteration of any terms, conditions,
delivery, price, quality, or specifications of this Contract shall be binding on either party without the written
consent of both parties. Clicking "consent," "agree" or any other equivalent electronically when accessing
software or a website will not constitute a writing sufficient to bind the City. This Contract is subject to the
Ohio Public Records Act.
1. Contract Term
The term of this Contract shall be from ____________ to _________________. This Contract shall not
automatically renew.
The Contract is for a five (5) year term subject to annual approval and appropriation by City Council.
Year 1 of the contract shall be one year from the date of a confirmed purchase order issued by the City
Auditor's Office.
2. Maximum Obligation
The maximum amount to be paid under any purchase order associated with Year 1 shall not exceed
unless additional funds are appropriated and authorized by Columbus City Council.
3. Pricing and Scope of Services
02/25/2026 1