Telecommunication Services-Voice
| Location: | Florida |
|---|---|
| Posted: | Sep 16, 2026 |
| Due: | Sep 30, 2026 |
| Agency: | Hillsborough County Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26365-RFP-MST |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2026
2026
Title
Telecommunication Services-Voice
Telecommunication Services-Voice
Number
26365-RFP-MST
26365-RFP-MST
Type
Request for Proposal
Request for Proposal
Department
Communications and Electronics
Communications and Electronics
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
HCPS is requesting proposals on basic telephone service for the District. These proposals should include all setup, installation, charges per usage, taxes, fees, and standard monthly charges. Local, IntraLATA, InterLATA and Long-Distance service are required. Service should include PRI and or POTS lines installed at the school located throughout Hillsborough County, in the 813-area code. This section identifies HCPS’ desired services and levels of performance. Proposers shall indicate a response to ALL service requirements and specifications contained in the following sections in the order listed using the same numbering system.
HCPS is requesting proposals on basic telephone service for the District. These proposals should include all setup, installation, charges per usage, taxes, fees, and standard monthly charges. Local, IntraLATA, InterLATA and Long-Distance service are required. Service should include PRI and or POTS lines installed at the school located throughout Hillsborough County, in the 813-area code. This section identifies HCPS’ desired services and levels of performance. Proposers shall indicate a response to ALL service requirements and specifications contained in the following sections in the order listed using the same numbering system.
Dates(All times are listed as
EST
)
Broadcast Date
8/28/2026 8:00 AM EST
8/28/2026 8:00 AM EST
Question End Date
9/11/2026 5:00 PM EST
9/11/2026 5:00 PM EST
Sample Due Date
Due Date
9/30/2026 5:00 PM EST
9/30/2026 5:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
0 Day(s)
0 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
0 Day(s)
0 Day(s)
Pre-Bid Meetings
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 8/28/2026 | 9:00 AM | No |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 11
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 13
| Question | Date Asked | Answer | Date Answered |
| Please confirm the length of the initial term. The RFP document provides the length of the optional renewals but not the initial term. | 8/31/2026 8:48:25 AM | See 5. TAB 2: Specifications Section 5.1 | 9/8/2026 3:11:36 PM |
| The District is requesting basic telephone service that includes setup, installation, usage charges, taxes, fees, and standard monthly charges. Would the District be open to a cloud-based VoIP solution as an alternative to traditional PRI circuits and copper lines? | 9/4/2026 8:26:28 AM | No. The District is not seeking alternative technologies for this requirement. The District intends to retain the Telecommunications services identified in the RFP | 9/8/2026 3:12:06 PM |
|
Is there a breakdown of POTS line types per location? I.E. Fax/Burglar/Fire/Elevator
|
9/4/2026 10:34:29 AM | Please refer to the RFP for the specific types of telecommunications services required at each location. | 9/8/2026 3:12:35 PM |
|
Are the 8 coax lines just analog hand offs from a local cable modem?
|
9/4/2026 10:34:49 AM | Yes | 9/8/2026 3:12:44 PM |
| Is it possible to get an extension until Oct 9th? | 9/9/2026 5:49:19 PM | No | 9/10/2026 9:43:54 AM |
| Will HCPS consider a POTS replacement solution? | 9/11/2026 12:34:32 PM | Yes | 9/16/2026 4:28:12 PM |
| How many DIDs are associated with the PRIs? | 9/11/2026 12:34:37 PM | Depends on the site, mostly 100 DID's | 9/16/2026 4:28:40 PM |
| Do providers have to bid on all services? | 9/11/2026 12:34:44 PM | Yes | 9/16/2026 4:28:55 PM |
| Please clarify what this means: Detailed billing which included internet class “B” IP address license, “168.254.0.0” and utilizes class “A” 10.0.0 IP addresses. All proposed solutions must be able to support the current IP addressing scheme. | 9/11/2026 12:34:48 PM | IP Addressing Compliance: Vendor fully complies with and supports the client’s current IP addressing scheme. Our proposed solution natively supports standard IPv4 network configuration, including full compatibility with Class A 10.0.0.0/8 private subnets for production data and host communications. Furthermore, our system seamlessly accommodates secondary network configurations and management interfaces within the 168.254.0.0/16 range for local licensing, out-of-band management, or specialized system routing without requiring modifications to your existing infrastructure. | 9/16/2026 4:29:49 PM |
| Are there any special requirements for the Hospital/Homebound Program SIP trunks? | 9/11/2026 12:34:51 PM | No | 9/16/2026 4:30:08 PM |
| Will the SIP and POTS replacement solutions be able to connect to the HCPS network for Internet access? | 9/11/2026 12:34:55 PM | Only the SIP | 9/16/2026 4:30:26 PM |
| What is the anticipated timeline for award and contract execution? | 9/11/2026 2:04:03 PM | The current Agreement, Contract No. 21128-MST-KJ Telecommunications Services – Voice ("Agreement"), expires on December 26, 2026. Pending timely School Board approval, the resulting contract is anticipated to begin on December 27, 2026. To ensure continuity of services, the District may, at its sole option and upon written notice to and approval by the Contractor, extend the Agreement for up to one hundred eighty (180) calendar days beyond the expiration date, under the same pricing, terms, and conditions, if necessary due to delays in award, approval, execution, or implementation of the successor contract. | 9/16/2026 1:38:37 PM |
|
How are you handling E911 location services today (for example Intrado, Redsky or an alternative method)?
|
9/11/2026 2:04:23 PM | We are currently examining 911 Inform as well as Intrado, Redsky or an alternative method. | 9/16/2026 4:31:06 PM |
Commodity Codes
Total: 13
| Code | Description |
| [915-75] | Telephone Services, Cellular |
| [915-76] | Telephone Services Includes Installation, Moves, Changes, Adds, Programming, Removal, Training, etc. (To Include Pay Telephones) |
| [725-84] | Wide Area Telecommunications Services (WATS); Autovon (EFFECTIVE 3-1-07 THIS CLASS-ITEM INACTIVATED FOR NEW USE, REFER TO 915-77) |
| [915-77] | Telephone Services, Long Distance and Local (Including 800, Telex, Watts Services, and Offender Telephone Systems) |
| [725-28] | High Volume, Call Answering Telephone Systems (See 725-53 for Low Volume Equipment) (EFFECTIVE 3-1-07 THIS CLASS-ITEM INACTIVATED FOR NEW USE, REFER TO 839-31) |
| [839-31] | Call Answering Telephone Systems (High Volume) |
| [839-32] | Call Answering Telephone Systems (Low Volume) |
| [725-62] | Telephone Switchboards (EFFECTIVE 3-1-07 THIS CLASS-ITEM INACTIVATED FOR NEW USE, REFER TO 839-77) |
| [839-77] | Switchboards, Telephone |
| [725-56] | Telephone Systems (2-60 Stations), Electronic Key and 1A2 (EFFECTIVE 3-1-07 THIS CLASS-ITEM INACTIVATED FOR NEW USE, REFER TO 839-87) |
| [839-87] | Telephone Systems (2-60 Stations) |
| [725-57] | Telephone Systems (Over 60 Stations) (EFFECTIVE 3-1-07 THIS CLASS-ITEM INACTIVATED FOR NEW USE, REFER TO 839-88) |
| [839-88] | Telephone Systems (Over 60 Stations) |
Publications
Total: 0
| Publication | Date |
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