REQUEST FOR PROPOSALS (RFP)?PAVING SERVICESFor paving the Boyd Ave Greenway Connector

Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
Town of Waynesville, NC
Request for Proposals
Paving Services for the Boyd Ave Greenway Connector
Date Issued: 9/17/2026
Response deadline: 10/08/2026
Direct all submissions and inquiries concerning this RFP to:
Alex Mumby, Land Use Administrator
amumby@waynesvillenc.gov
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
Table of Contents
I. Background .......................................................................................................................................... 2
II. Project Description ............................................................................................................................... 2
III. Scope of Work ..................................................................................................................................... 2
IV. Deliverables ......................................................................................................................................... 3
V. Town's Responsibilities ....................................................................................................................... 3
VI. Qualification Criteria ........................................................................................................................... 3
VII. Evaluation Criteria............................................................................................................................... 4
VIII. Selection Timeline .............................................................................................................................. 5
IX. Disclaimers .......................................................................................................................................... 5
X. Attachment A: Waynesville Maps ....................................................................................................... 7
XI. Attachment B: General Terms and Conditions ................................................................................... 10
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
I. Background
Waynesville is a vibrant and growing town in the Appalachian Mountains of Western North
Carolina, about 30 miles west of Asheville. The town is approximately 6.9 square miles and has a
population of slightly over 10,000 residents. It is the largest town in Haywood County and the
County seat.
Waynesville is proud of its greenway network and is constantly working to expand it. The Town
has conducted multiple feasibility studies and is included in the Haywood County Greenway Plan.
The Town is currently building a section of its greenway network which will connect Boyd Ave
to Dutch Fisher Ballpark. The property acquisition and engineering have already been completed.
Rough grading and clearing are currently underway. The new section is approximately 1,000 feet
long and will be a 10-foot-wide paved asphalt path which narrows to 8 feet wide in certain sections.
II. Project Description
Waynesville is seeking proposals from qualified firms to pave the new section of the Richland
Creek Greenway, including installing the subbase, paving, fine grading, and completing all
associated site finishing work. The rough clearing, including digging to depth and vegetation
removal, is being handled by the Town's Public Works Department.
The engineered plans that govern the work have been attached to this document. They specify an
8-inch aggregate base with 2-inch asphalt on approximately 75% of the trail, with the other 25%
requiring a 22" aggregate base with 2-inch asphalt. The firm will be required to place and compact
the gravel as well as pour the asphalt. Any final fine grading, including sloping the adjacent dirt
for water runoff, will be expected. The firm is responsible for all gravel, asphalt materials, labor,
and equipment required for paving.
The Town seeks to identify the most qualified and cost-effective firm capable of satisfactorily
completing the work in accordance with the engineered plans and specifications. Proposals should
clearly identify the contractor's total cost to complete the work described. The pricing should
include all labor, materials, equipment, aggregate, asphalt, compaction, and any other costs
necessary to complete the paving and site-finishing work.
The Town will handle all other parts of the project, including bollard installation, concrete
driveway installation along Boyd Avenue, and crosswalk installation on Killian Street.
III. Scope of Work
The firm will meet with staff to review the project's scope and timeline prior to commencement
of work. The firm shall provide all professional services, labor, tools, equipment, and materials
necessary to complete the scope outlined below:
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
* Subbase Material and Installation by Engineered Plan.
The firm is required to provide all materials required for the subbase, as well as the installation
and compaction. The compacted subbase should be installed to the specifications provided in the
engineering documents. Any deviation from the engineered plans must be approved in writing by
the Town's designated Project Manager.
* Paving of Greenway.
The firm is responsible for providing all asphalt materials as well as paving the greenway. The
paving should be to the specifications as shown in the engineering documents provided. Any
deviation from the engineering documents must be approved in writing by the Town's designated
Project Manager.
* Fine Grading and Site Finishing.
The firm is responsible for completing the final grading of the project, including building up and
sloping the land down on either side of the greenway as needed to control water flow. Such changes
should not compromise the integrity, safety, quality, or aesthetics of the project. The final grading
will be approved by the Town's designated Project Manager.
IV. Deliverables
The firm shall provide the following deliverables at the end of the project
* Installation of subbase
* Paving of greenway
* Fine grading
* Any necessary site finishing: final adjustments to disturbed areas, slopes, or drainage;
leaving the project in a neat and satisfactory condition, subject to approval by the Town's
designated Project Manager.
V. Town's Responsibilities
The Town is responsible for the initial rough grading and undercut excavation of the project. The
Town has already removed all structures and vegetation which were in the path of the greenway.
The Town has also dug the requisite depth to begin the installation of the subbase. After paving,
the Town will install a concrete driveway connecting to Boyd Avenue, install hinged bollards at
greenway entrances, and install crosswalks on Killian Street.
VI. Qualification Criteria
The proposals shall be no more than five (5) pages in total length. Firms will be evaluated in part
on the basis of the following criteria:
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
Firm Information:
* Firm name, address, contact information (phone, email, and website)
* Address of principal office where work will be performed
* Name and information of the individual who will be the Town's primary contact and
project manager
Proposed Project Team Qualifications:
* Provide a complete description of project staff and summary that addresses individual roles
and responsibilities.
* Provide information on your firm's paving expertise including similar projects.
* Provide a detailed cost estimate for the project.
* Provide a timeline for the completion of the project.
References:
* Provide at least three (3) references that the Town may contact to verify your experience
and qualifications. Include name, title, phone numbers, emails, website, and physical
address for each reference.
VII. Evaluation Criteria
The Town intends to select the best qualified firm based on the following evaluation criteria:
Consultant Criteria
1. Information about the firm is provided.
2. Firm demonstrates project experience of comparable size and complexity.
3. Firm demonstrates experience and understanding of contracting and reporting requirements
under both State and Federal laws.
4. Organizational structure of the proposed team: clearly defined roles for personnel and
defined lines of communication.
5. Firm provides a competitive and detailed price as part of their bid.
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
6. Firm provides at least three (3) verifiable references with contact information.
VIII. Selection Timeline
All the proposals will be received by Friday, October 8th, 2026, at 4 pm. All proposals must
be sealed and submitted physically and digitally through email and must be properly identified
with "RFP: Boyd Ave Greenway Connector".
Deliver proposals to:
Alex Mumby
Development Services
9 S. Main St, Suite 110,
Waynesville, NC 28732
E-mail proposals to:
amumby@waynesvillenc.gov
An Ad Hoc Committee consisting of several department representatives of the Town will be
selecting the best qualifying firm based on the criteria above. The Committee will determine if
interviews are needed in order to finalize selection among top candidates. Respondents will be
contacted no later than by Friday, October 16th, 2026. Upon selection, the Consultant will be
contacted to meet with staff, finalize the contract, fee structure, and project timeline.
IX. Disclaimers
Late Submissions: Any proposals received after the deadline will not be accepted or considered.
Withdrawal of Proposal: Respondents may withdraw all or any portion of a proposal at any time
during and after the review and award process, up to the ratification of an agreement between the
Town and the designated firm.
Withdrawal of Request for Proposal: The Town retains at all times the right to cancel or
withdraw this RFP, to refuse to accept a proposal from any respondent and to modify or amend
any portion of this RFP. Notification will be provided to all consultants involved in the process.
Applicable laws shall apply: The contract awarded shall be governed in all respects by the laws
of North Carolina, and the consultant awarded the contract shall comply with applicable Federal,
State, and local laws and regulations.
Confidentiality: RFP responses will become public record and therefore are subject to public
disclosure.
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
Insurance: Proof of general liability, professional liability, and worker's compensation insurance
is required
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
Attachment A: Project Site Plan and Details
X.
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
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Town of Waynesville, NC
Request for Proposals: Boyd Ave Greenway Connector
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