W065--NOTICE OF INTENT TO SOLE SOURCE VISN 5 BPA WOUND VAC RENTAL

Active

Contract Opportunity

VA Capital Health Care Network (VISN 5)
Rental of Negative Pressure Wound Therapy Systems (NPWT) BPA
Statement of Work

TITLE OF PROJECT: Rental of Negative Pressure Wound Therapy (NPWT) Systems.

BACKGROUND: The VA Capital Health Care Network (VISN 5) has a reoccurring need for the rental Negative Pressure Wound Therapy (NPWT) Systems for the purpose of inpatient wound care. VISN 5 is seeking a Blanket Purchase Agreement (BPA) to supply rentals of the NPWT systems at each location within the network.

LOCATIONS:
VA Baltimore Medical Center 10 N. Greene Street, Baltimore, MD 21201
VA Loch Raven Medical Center 3900 Loch Raven Blvd, Loch Raven, MD 21090
VA Perry Point Medical Center 59 Avenue D, Perry Point, MD 21902
VA Beckley Medical Center 200 Veterans Avenue, Beckley, WV 25801
VA Huntington Medical Center 1540 Spring Valley Drive, Huntington, WV 25704
VA Clarksburg Medical Center 1 Medical Center Drive, Clarksburg, WV 26301
VA Martinsburg Medical Center 510 Butler Avenue, Martinsburg, WV 25405
VA Washington DC Medical Center 50 Irving Street, Northwest, Washington, DC 20422

SCOPE OF WORK: The Contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW) except as may otherwise be specified.

PERIOD OF PERFORMANCE:
BASE: APRIL 1ST, 2025 MARCH 31ST. 2026
OP1: APRIL 1ST, 2026 MARCH 31ST, 2027
OP2: APRIL 1ST, 2027 MARCH 31ST, 2028
OP3: APRIL 1ST, 2028 MARCH 31ST, 2029
OP4: APRIL 1ST, 2029 MARCH 31ST, 2030

TYPE OF CONTRACT: Firm fixed price.

PLACE OF PERFORMANCE: All VISN 5 Medical Center locations.

DELIVERABLES: The following item(s) will be delivered and maintained at all VISN 5 locations in accordance with the facility s needs.
Product Description: V.A.C. Ulta Therapy Unit, Daily Rental
Part # ULTDEV01/US.P


ORDERING PROCEDURES: Orders will be placed by either telephone or in the contractor provided web-based portal.

The following information will be provided to the contractor:
(1) The required products,
(2) The required delivery date,
(3) The term of the rental order, and
(4) The location and intended use of the products,
(5) Payment information

DELIVERY LOCATIONS:
VA Baltimore Medical Center 10 N. Greene Street, Baltimore, MD 21201
VA Loch Raven Medical Center 3900 Loch Raven Blvd, Loch Raven, MD 21090
VA Perry Point Medical Center 59 Avenue D, Perry Point, MD 21902
VA Beckley Medical Center 200 Veterans Avenue, Beckley, WV 25801
VA Huntington Medical Center 1540 Spring Valley Drive, Huntington, WV 25704
VA Clarksburg Medical Center 1 Medical Center Drive, Clarksburg, WV 26301
VA Martinsburg Medical Center 510 Butler Avenue, Martinsburg, WV 25405
VA Washington DC Medical Center 50 Irving Street, Northwest, Washington, DC 20422

DELIVERY REQUIREMENTS:
Contractor shall deliver units within 24 hours for orders placed by either telephone or contractor provided web-based portal. All NPWT systems must be inspected for safety by qualified contractor personnel prior to placement at the Medical Center. Operator manuals shall be provided to users.

BENCH STOCK: The contractor shall place the requested number of units in the designated department specified by each location. To be determined at the task order level.

Upon a NPWT system being taken out of service by telephone or in the contractor provided web-based portal, the contractor shall deliver a replacement pump to the designated department specified for each site. The vendor will pick up the used pump for cleaning and preventative maintenance.

SCHEDULE OF RETURNS: The requesting facility will work with the contractor for the removal of the equipment. Pickup and/or return shipping of contractor-owned equipment shall be at no cost to the ordering facility (i.e. at the expense of the contractor).
The contractor will remove the equipment within 24 hours of the date of notification by the ordering facility.

TRAINING/IN-SERVICE: The contractor shall provide training at no additional cost to all staff at the VA Medical Center using the equipment. This training shall be conducted on-site and will be provided on multiple shifts and as often as necessary to ensure that all VA Medical center personnel are competent in the proper use of the equipment. Further, if any upgrade to the equipment should occur during the POP the vendor will conduct the same training prior to full implementation. In addition, all personnel designated by the COR to utilize the contractor web-based portal shall be trained in the same manner as the equipment stated above.
INVOICING: Invoicing will be in accordance with the Federal Supply Schedule Contract (36F79723D0119).
Ensure that the following is included on all invoices:
Duration of rental equipment
Invoice Number
Name of Requestor
Phone Number of Requestor
Date of Request
Location
Part Number of Unit
Serial Number
Unit Price
Total Price
Purchase Order
Account Number
Vendor Contact Information
Bill To Address
Ship To Address
Order Number

PAYMENT: All payments made under the contract will be made monthly, in arrears, upon submission of a properly prepared invoice for the services furnished in the previous month. No advance payments will be authorized. Contractor shall submit an electronic invoice via Tungsten.
Tungsten Support Phone: 1-877-489-6135
Website: http://www.tungsten-network.com/uk/en/

Department of Veterans Affairs
Financial Service Center Phone: 1-877-353-9791
Email: vafscched@va.gov
Payments under this contract will be made in accordance FAR 52.232-34, Payment by Electronic Funds Transfer Other Than Central Contractor Registration.







This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement listed above must clearly identify their capability to do so in writing by Friday, January 10th, 2025 at 12 pm EST time. Responses should be sent to Phillip G Duba at Phillip.Duba@va.gov and Charles Cameron at charles.cameron3@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.

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